Accounts Payable Supervisor

2 months ago


St Andrews, United Kingdom Hutcheon Mearns Ltd Full time

Hutcheon Mearns are supporting a well-established St Andrews based organization in adding a Accounts Payable Supervisor for an 7-month contract ending in January 2024. This organization is one of the leading higher education facilities in the UK.

**The Role**

This rule is an integral part of the Accounts Payable team, part of the Operations section, with the main purpose to process all of the organisations expenditure in relation to invoices and Non Staff Expenses accurately into the correct systems as per the operating procedures.

**Responsibilities**
- To supervise the efficient and accurate processing of all non-staff payments on a timely basis
- To manage the integrity of the data within the AP ledger & SITS
- To ensure that the customer service suppliers is of the highest standard possible
- To lead, motivate and develop staff in the Accounts Payable team
- To deliver training and support for colleagues in Schools and Units across the University on the P2P process
- To manage strict deadlines for payments and ensure reconciliations and reports are completed for month end accounts
- To react to changes in legislation and manage the way it affects the Accounts Payable team and processes
- To ensure that HMRC regulations and internal policies are adhered to

**Person Specification**

Essential
- HNC in Accounting (or similar) or equivalent relevant Finance experience
- Knowledge of the P2P process and how the Purchase Ledger interfaces with other ledgers and systems
- Experience of managing high volumes of data to meet strict deadlines within a computer based financial ledger system
- Experience of working in a customer service or customer focused environment
- Relevant experience of working within a busy Finance department
- Experience of leading or supporting a finance related project geared towards system or process improvements
- Ability to communicate and build relationships with staff at all levels
- Excellent analytical skills
- Strong organisational skills and ability to prioritise as well as being flexible to changing workload
- Be approachable and have excellent listening skills
- Ability to master complex systems and processes and implement change
- High attention to detail
- Self-motivated with the ability to work with mínimal supervisions, whilst taking direction as required.

Desirable
- Studying for, or willing to undertake study of courses/exams relevant to the role
- Experience of HE sector, Aptos and SITS Financial System
- Experience of supervising other members of staff
- Experience of explaining and interpreting finance information to non-finance staff



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