Document Control

2 months ago

Edinburgh, United Kingdom Balfour Beatty Full time

**About the role**
Balfour Beatty are currently looking for a **Document Control / Site Administrator** to join our Regional Scotland Civils team based in our **Maxim - Eurocentral office**.

**What you'll be doing**
As a **Document Controller**, you will have the following accountabilities:

- Manage the requirements for document control on the project to ensure implementation and compliance to standards established within the Business Management System (BMS);
- Identify contractual requirements in relation to document control;
Ensure accurate control of documentation from pre-construction through to completion and archiving;
- Liaise with project teams to ensure they have a full understanding of document control and system procedures and provide training and instruction as required such that documentation control requirements are met;
- Ensure that procedures are fully implemented in order to meet requirements of the BMS and other documentation and information systems;
- Manage business archiving such that all documentation is stored efficiently and can always be accessed and referenced;
- Work to continuously improve and enhance procedures and systems utilised for document control;
- Provide feedback such that design and project managers are fully aware of all documentation issues;
- Support in compilation of H&S file;
As a **Site Administrator**, you will have the following accountabilities:

- Managing the Biometric System (M-Site) for the Inductions and Access for Project Teams
- Providing support to the efficient running of the Site office including replenishment of all site and office supplies e.g. PPE, General Welfare
- Ensure accurate collation of Contractors Monthly Report, incorporating all SCAPE figures/KPI’s

**Who we're looking for**
You will have the following:

- Understanding of IT systems used in documentation control;
- Good experience of document control;
- Basic understanding of BIM;
- An ability to understand how the operations of the department relate to others and work collaboratively to obtain the best outcome for the business;
- Good interpersonal and communication skills;
- Determination to see tasks through to completion, with excellent planning and organisation skills;
- Experience of co-ordinating the work of others

**Why work for us**
Day in, day out, our teams deliver amazing projects in challenging conditions; developing, managing and maintaining the vital infrastructure and public spaces that modern economies, societies and communities rely on.

**About us**
Balfour Beatty has been operating in Scotland for over a century. Today, we directly employ 2,000 colleagues across Scotland and work with a supply chain that includes a substantial proportion of local businesses. Significant projects in the company’s current portfolio include the Royal Botanic Garden Edinburgh - Biomes Initiative and the Institute for Regeneration and Repair and the Edinburgh Futures Institutes projects for the University of Edinburgh. We recently completed Glasgow Queen Street Station Redevelopment for Network Rail, the University of Strathclyde’s Learning and Teaching building, Forth Valley College’s Falkirk Campus and the A9 Dualling Luncarty to Pass of Birnam for Transport Scotland.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.

**Closing Date**:25/08/2023**

Job Reference: BBUK05918

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