Payroll and Pension Officer

2 months ago

Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

Would you like the opportunity to join a progressive and forward thinking Payroll and Pensions service?

Our friendly and thriving Employee Business Services currently has 6 clients. Providing a high quality payroll and pension service to approx. 20,000 employees which equates to producing in excess of 300,000 payslips annually whilst consistently delivering accuracy rates of 99%.

Inputting a range of pay affecting data into the National ESR Payroll system. Undertaking a range of calculations (PAYE, Ni, SMP, SSP etc)

Working to strict deadlines ensuring accuracy and attention to detail are at the forefront of all tasks undertaken.

Appropriate recovery action taking account of individual circumstances advising employees in line with departmental procedures.

Undertaking corrective action in ESR.

Ensuring correct calculations in line with statutory deductions and correct entries are made in ESR.

We have 9000 fantastic people working hard to deliver quality services to our patients. Whatever your role, you help look after 370,000 people in our local area & give specialist care to 1.5 million people across Lancashire & Cumbria.

Working with us gives you the knowledge and sense of pride that every activity you do genuinely does make a difference to support our patients & staff, ensuring we keep thriving & delivering outstanding healthcare right across our local towns.

You’ll have access to varied development opportunities, learn new skills, meet fab people & do things you’d never have done. You’ll learn about working in a hospital, interacting with people from all different roles to build skills & enhance your career path.

You’ll make an impact, be challenged to think differently, be bold & help innovate to keep improving things. Everything we do centres around patient care and enhancing their experience which means your role is pivotal and something really to be proud of.
- Make authorised payments to employees accurately and promptly in accordance with the Trust and Client Organisation Standing Financial Instructions, policies and procedures.
- Prepare and ensure that all payments are made in accordance with National Terms and Conditions unless specific written approval or local variations.
- Ensure accurate input of contractual and variable data and the completion of all appropriate documentation.
- Undertake validation of documentation prior to input, and feeding back discrepancies and advising correct course(s) of action to managers/clients as appropriate
- Accurate input of high volume and complex employee/payroll data into the Electronic Staff Record System within agreed deadlines.
- Process payments correctly within scheduled deadlines ensuring all input has been checked for authorisation and accuracy. Take corrective action as appropriate.
- Utilising report functionality to identify any payments processed and to identify any discrepancies.
- Ensure the accurate and timely completion and issuing of any HR letters or documents which form part of the HR transactional service.
- Make annual tax records and other relevant documentation available to employees promptly and in accordance with statutory legislation.
- Ensure all payments are made in line with AfC/M&D Terms and Conditions of Service or local Trust policies and that the appropriate approval is sought for any payments outside these regulations in line with internal procedures.
- Utilise the Healthroster system to ensure that entries reflect correct payments due, in line with Statutory Terms and Conditions. Highlight to Healthroster Team if any discrepancies.
- Explain payroll, NHS Pension scheme and statutory information clearly to employees, handling and resolving complex and sensitive queries/issues courteously and confidentially.
- Take follow up action as required in order to resolve enquiries.
- Post holder demonstrates the ability to assist in the training and development of new or inexperienced staff.
- Organise and prioritise own workload ensuring strict deadlines are adhered to.
- Prepare relevant returns and documents and submit to external agencies and organisations in a timely manner.
- Reconcile deduction records with payroll system.
- Compile spreadsheets detailing complex pay information and responding to detailed enquiries from solicitors regarding loss of earnings, RTA and compensation claims.
- Prepare, process and update NHS pension scheme records via the internet using the NHS Pensions online facility.
- Ensure the correct set up and deduction for any local schemes including NEST.
- Ensure correct entries are made in ESR for Auto-enrolment.
- Respond to all enquiries either written or verbal in a professional, courteous and timely manner and ensuring a high standard of customer service is provided.
- Recognise where problems/issues need to be escalated.
- Provide effective communications to include the distribution of confidential information, including promotion of new communication technologies to the Trust an

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