Office Administrator

3 weeks ago


StokeonTrent, United Kingdom City Learning Trust Full time

**Job description**

**Job Title**: Administrator (Maternity Cover)

**Salary**: Level 3 scp 3 £18,125.04 per annum (12 months fixed term contract)

**Hours of work**: 37 hours per week 8.00am - 4.00pm (Monday - Thursday), 8.00am - 3.30 pm (Friday).

**Closing date**: 04/01/2023

**Key Duties & Accountabilities**:

- To carry out general administrative duties including word processing/filing.
- To assist in other administrative areas as and when required.
- To seek ways of improving quality in all aspects of the work.

**Duties associated with Core Tasks**
- To act as first point of contact for visitors to the school and those making contact by telephone.
- To support whole school enquiries from students and staff.
- To carry out typing/inputting duties as allocated by the Office Manager.
- To access student records and respond to queries.
- To assist with the filing of school reports, First aid forms, care plans etc using the Academy SIMS software.
- To deputise for other administrative staff in their absence when required.
- To take part in INSET both to improve your own skills and to work with colleagues to improve administration.
- To report to the Office Manager any problems with processes she is responsible for and to suggest improvements.
- To set up and administer whole staff briefing meetings.
- To liaise with external agencies to oversee the administration of whole school photographs.
- To liaise with the School Age Immunisation Team and oversee the administration of whole school immunisations.
- Any other administrative duties commensurate with the grade of the post as directed by the Principal.

**Support the school**
- Promote and safeguard the welfare of children and young persons.
- Be aware of and comply with policies and procedures relating to child protection, health safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
- Be aware of, support and ensure equal opportunities for all.
- Contribute to the overall ethos/work/aims of Haywood Academy / City College and the CLT
- Appreciate and support the role of other professionals
- Attend and participate in relevant meetings as required
- Participate in training/other professional development and performance management as required.
- Assist with staff/parent/student needs throughout the school day.
- Maintaining a thorough stock control and order system

In addition:

- To participate in induction training, staff review processes and professional development opportunities.
- To comply with any reasonable request from the Office manager to undertake work of a similar level that is not specified in this job description.
- To undertake professional duties that may be reasonably assigned by the Principal or through delegation of the Office Manager.
- It is an Employee’s responsibility to take reasonable care of themselves and others and anybody affected by their undertaking including any act(s) or omissions.
- Support across other Academy departments as required
- To be first aid trained and provide first aid support for the Academy.
- To act as a Fire Warden for the school in the event of a fire.

**Skills**
- Microsoft Office competency
- Customer service

**Personal competencies and qualities**
- The ability to form and maintain appropriate relationships and personal boundaries with children and young people.
- The ability to work in a team environment and under pressure.
- Excellent organisational skills.
- A good sense of humour.
- A calm demeanour.
- A perceptive understanding of young people and their needs and expectations.
- The above list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the post. Job descriptions should be regularly reviewed to ensure they are an accurate representation of the post._
- Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified.
- The academy will endeavour to make any necessary reasonable adjustments to the job and the working environment to enable access to employment opportunities for disabled job applicants or continued employment for any employee who develops a disabling condition.
- This job description is current at the date shown, but, in consultation with you, may be changed by the Principal to reflect or anticipate changes in the job commensurate with the grade and job title.

**Job Type**: Fixed term contract
Contract length: 12 months

**Salary**: £18,125.04 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Stoke-on-Trent, ST6 7AB: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Application deadline: 04/01/2023
Expected start date: 23/01/2023



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