Administrator

1 month ago

Huddersfield, United Kingdom Huntress Full time

An Agricultural Company based in Huddersfield is seeking an Business Support Administrator to join their team on a contract basis for 14 months initially.

Role purpose
- To provide an effective PA, secretarial and administrative service to the Manufacturing Plants and the Community Relations Manager
- To provide support for Plant Task Force Meetings, Inquiries and Site HSE Committee
- To arrange meetings and events for Site personnel, involving internal, inter-site and external attendees, also providing support for these meetings as required
- To be responsible for the general tidiness and facilities within some of the Main Office Block and North West Office conference rooms
- To administer the Site Vehicle Register
- To carry out other administrative tasks to support the smooth running of Site departments, including Manufacturing Plant and Emergency Management Team Support

Accountabilities
- Supports the manufacturing plants with administration and secretarial tasks to allow them to concentrate on production and attends Manufacturing meetings and inquiries, taking accurate notes and producing various detailed charts and reports. Interrogates systems and prepares accurate and timely information for the Plant Quarterly Review Meetings, attends meetings and records Next Steps. Creates annual balanced score card proforma.
- Has responsibility for arranging large events (eg Strategy Events, Farm & Cereals Visits) and business meetings, including booking venues, transport and catering, keeping accurate records and adhering to departmental standards. Requires liaison and interaction with various senior stakeholders, Site personnel and external agencies.
- Organises successful community events both internal & external to the Site, in some instances independently, liaising with internal and external contacts to promote good community relations within the local area and to encourage employee participation.
- Supports the Community Relations Manager on the Emergency Management Team and provides help and advice to his cover if required. Summarises press statements for use on social media.
- Is responsible for issuing the annual COMAH mailing packs, making sure all documents are accurate and the packs reach households within the PIZ to the correct timescale. Effectively liaises with stakeholders and issues internal and external communications, placing advertisements to notify the community of siren testing plans.
- Monitors areas of the 120460 budget connected to community relations work and is responsible for completing the Community Investment Reporting Tool for Huddersfield Site on an annual basis, taking information from Community Relations donations, sponsorships and other records.
- Keeps accurate records of all Site vehicles making sure insurance records are up-to-date
- Raises accurate purchase orders and BACs requests for stationery, sponsorships, donations and other supplies on request, being aware of relevant information needed to create orders successfully
- Regularly checks the tidiness of conferencing facilities and ensures adequate stocks of flip charts, pens etc using an effective personal reminder system
- Knowledge, experience & capabilities
- This section captures the critical capabilities which the role holder needs to perform the role effectively from the outset. These are both technical and non-technical in nature, focus is on the needs for the role rather than capabilities of incumbents.

Critical knowledge

This concerns the 'know-how' to perform the role, which may have been gained through academic study (degree, education, and certificates), business qualifications, or on-the-job experience. Specify the type of knowledge required (e.g. of specific functional knowledge, particular systems or processes and to what level), not the know-how of the incumbent.
- GCSE English or equivalent and able to write articles, minutes and summarise reports
- Good keyboard skills
- SAP, SharePoint and EASYprocure systems
- Numerate

Critical experience
- 3 years' experience within a multi-disciplined office environment
- Dealing successfully with a diverse range of people, both internally and externally
- Meeting and events co-ordination and arrangements
- Purchasing processes and systems
- Site communications processes

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

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