Finance Administrator

4 weeks ago

Cardiff, United Kingdom Cardiff University Full time

**Advert**

**Finance Administrator - Student Life Business Support Team**
- The post is full time (35 hours per week) and is open ended with a standard working pattern - Monday to Friday.**Salary**: £23,700 - £24,533 per annum (Grade 3)
- This is an exciting time to be joining Cardiff University in a finance role as we are transforming how and where we provide our Finance Services. This includes the Creation of a Finance Services Unit which will bring together all operational Finance services across the University into one Unit.-
- Cardiff University offers many excellent benefits, including 32 days annual leave (plus bank holidays), pro rata for part time staff, local pension scheme, a cycle to work scheme and other travel initiatives, annual increments up the pay scale, and more. It is an exciting and vibrant place to work, with many different challenges and is a proud Living Wage supporter.**Opening date: 24 August 2023**

**Closing date: 7 September 2023**

**Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds who have the ambition to create a University which seeks to fulfil our social, cultural and economic obligation to Cardiff, Wales, and the world. In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.**

**Key Duties**
- Deal with a range of enquiries from internal and external customers in a professional manner, establishing their requirements and adapting the standard responses accordingly.
- To act as a point of contact for financial enquiries within the Business Support Team and wider Student Life teams and provide a customer focussed service, taking account of the needs of the different customers.
- To initiate, receive, check and/or process all orders (ensuring the correct VAT treatments are applied), process invoices and transfer charges relating to School finance. As well as inputting of retrospective invoices for payment.
- To assist and place catering orders
- To raise sales invoices to external stakeholders and liaise with the Finance Division.
- To carry out a range of reconciliations, such as supplier statements, purchase cards, open orders, and invoices on hold reporting.
- To be responsible for producing accurate financial reports and input and retrieve from the University finance system ORACLE to Senior Staff and Budget Holders.
- Work closely with the Business Support Team by providing cover for other colleagues, contribute to team meetings, identify new ways of working that improve the service, and look to share best practice within the team.
- To initiate and maintain contact with relevant suppliers and liaise with the Finance Division as required, specifically resolving discrepancies or problems with orders and invoices.
- To ensure analysis codes and account codes are used in a consistent way when placing orders or running reports for the Senior Team or Divisional Accountant.
- To be responsible for producing financial reports to budget holders as required to include accurate reconciliation of project accounts. Ensuring the funds are spent in-line with Cardiff University Regulations and the conditions of the external funder.
- To assist the Business Support Manager in the accurate recording and reconciliation of the Centre for Student Life Inventory Database.
- Establish working relationships with key contacts to help improve service levels.
- Undertake a variety of administrative duties to support the team and department.
- Collaborate with others in-order to make recommendations for developments of established processes and procedures.

**General Duties**
- Ensure that an understanding of the importance of confidentiality is applied when undertaking all duties.
- Abide by University policies on Health and Safety and Equality and Diversity
- Perform other duties occasionally which are not included above, but which will be consistent with the role.

**Person Specification**

**Important notice**:

- Please ensure that the evidence you are providing corresponds with the numbered criteria outlined below.

**Essential Criteria**

Qualifications and Education
- NVQ 2/GCSE level A-C or equivalent

Knowledge, Skills and Experience
- Significant experience of working in an administrative or office environment
- Proficient in using common office IT packages (e.g., MS Office), especially Excel spreadsheets and the ability to set up standard administrative systems and procedures.

Customer Service, Communication and Team Working
- Ability to communicate effectively and professionally with a wide range of people.
- Demonstrate a high level of accuracy and attention to detail.
- Ability to work as an effective team member, using your own initiative when pro

  • Complaints Administrator

    2 weeks ago

    Cardiff, United Kingdom Motonovo Finance Full time

    **The Vacancy** We have a fantastic opportunity for a **Complaints Administrator** to join our team in Cardiff. This role will be responsible for managing a busy inbox, administration of spreadsheets, writing responses and raising complaints on the internal system. The role requires liaising with customers, dealerships, Account Managers and third parties...

  • Customer Services Administrator

    2 months ago

    Cardiff, United Kingdom Motonovo Finance Full time

    **The Vacancy** As **Customer Services Administrator**, this role contains a variety of activities on a daily basis and you will support customers by updating customer agreements related to a number of transactions. There will also be an element of complaint handing and resolution as part of this role when speaking with customers. You will support customers...

  • Customer Services Administrator

    1 day ago

    Cardiff, United Kingdom Motonovo Finance Full time

    **The Vacancy** As **Customer Services Administrator**, this role contains a variety of activities on a daily basis and you will support customers by updating customer agreements related to a number of transactions. There will also be an element of complaint handing and resolution as part of this role when speaking with customers. You will support customers...

  • Finance Administrator

    4 days ago

    Cardiff, United Kingdom Yolk Recruitment Full time

    **Finance Administrator - Full time** Are you an experienced Finance Administrator looking for an exciting opportunity? Yolk is proud to support a renowned healthcare company in their search for a skilled Finance Administrator to join their dynamic Finance Department. As part of a friendly and supportive team, you will play a vital role in ensuring accurate...

  • Finance Administrator

    2 weeks ago

    Cardiff, United Kingdom Medi2Data Full time

    **Finance Administrator** We’re looking for a Finance Administrator to join our rapidly growing team at Medi2Data based in Cardiff. Having experienced a +200% growth across all areas of the business within the last 12 months, Medi2Data is looking to recruit an inquisitive individual who will flourish in the fast-paced environment whilst consistently...

  • Finance Administrator

    6 days ago

    Cardiff, United Kingdom Team Educate Full time

    Team Educate are seeking a School Office and Finance Administrator to work on a temporary basis in one of our excellent partner federations. The role is offered on a full-time basis and will last until the end of June. The Finance Administrator will be responsible for assisting with maintaining the finance function across the Federation, with daily tasks to...

  • Senior Finance Administrator

    4 days ago

    Cardiff, Cardiff, United Kingdom Page Personnel Finance Full time

    The Senior Finance Assistant's main responsibilities are listed within the evaluation criteria. The role will involve assisting the Finance Manager with the organisation's financial and HR functions.Client DetailsThis client is a national organisation based in Cardiff, South Wales. You will have the option of hybrid working and free on site...

  • Finance Administrator

    4 days ago

    Cardiff, Cardiff, United Kingdom Yolk Recruitment Full time

    Finance Administrator - Full timeAre you an experienced Finance Administrator looking for an exciting opportunity? Yolk is proud to support a renowned healthcare company in their search for a skilled Finance Administrator to join their dynamic Finance Department. As part of a friendly and supportive team, you will play a vital role in ensuring accurate...

  • Finance Administrator

    1 week ago

    Cardiff, United Kingdom Shaw Healthcare Full time

    **Position**: Finance Administrator **Location**: St Mellons, Cardiff, CF3 0LT **Salary**: £12.00 per hour **Hours**: 37.5 **Contract**: Full time **The Role** Shaw healthcare is a care provider operating circa 65 care homes and supported living services across the UK and is the largest employee owned healthcare company in the UK. Based in the head...

  • Finance Administrator

    2 months ago

    Cardiff, United Kingdom Shaw Healthcare Full time

    **Position**: Finance Administrator **Location**: St Mellons, Cardiff, CF3 0LT **Salary**: £12.00 per hour **Hours**: 37.5 **Contract**: Full time **The Role** Shaw healthcare is a care provider operating circa 65 care homes and supported living services across the UK and is the largest employee owned healthcare company in the UK. Based in the head...

  • Payout Administrator

    2 weeks ago

    Cardiff, United Kingdom Motonovo Finance Full time

    **The Vacancy** We are recruiting for a* Payout Administrator* to join our New Business Operations, here in our vibrant Cardiff office. This is a fantastic opportunity to start your career in financials services! This role will require you to work the following shifts: - 1 week of Monday to Friday 9-5 and 1 week of Monday to Friday 10-6 on rotation. -...

  • Finance Administrator

    2 weeks ago

    Cardiff, United Kingdom Linc Cymru Full time

    **Finance Administrator** **Salary: £26,032 per annum** **Hours: 37 Hours per week - Fixed Term Contract until 30/06/2024** **Location: Head Office Cardiff** **Are you a focused, positive team player? Do you thrive working in a fast-paced office environment? Do you have strong attention to detail? If so, this could be the role for you!** A fantastic...

  • Finance Administrator

    2 weeks ago

    Cardiff, United Kingdom Linc Cymru Full time

    **Finance Administrator** **Salary: £26,032 per annum** **Hours: 37 Hours per week - 6 month FTC** **Location: Head Office Cardiff** **Are you a focused, positive team player? Do you thrive working in a fast-paced office environment? Do you have strong attention to detail? If so, this could be the role for you!** A fantastic opportunity has arisen for...

  • Finance Administrator

    5 days ago

    Cardiff, Cardiff, United Kingdom Team Educate Full time

    Team Educate are seeking a School Office and Finance Administrator to work on a temporary basis in one of our excellent partner federations. The role is offered on a full-time basis and will last until the end of June.The Finance Administrator will be responsible for assisting with maintaining the finance function across the Federation, with daily tasks to...

  • Finance Administrator

    2 weeks ago

    Cardiff, United Kingdom Telecare24 Full time

    Do you have Finance Administrator experience? Are you looking for a fast-paced **Finance Administrator **role, working for one of Cardiff’s most progressive businesses who offer a fantastic working environment and company culture? Are you passionate about the role of a Finance Administrator and keen to continue your career? If yes, we want to hear from...

  • Finance Administrator

    4 weeks ago

    Cardiff, United Kingdom Telecare24 Full time

    Do you have Finance Administrator experience? Are you looking for a fast-paced **Finance Administrator **role, working for one of Cardiff’s most progressive businesses who offer a fantastic working environment and company culture? Are you passionate about the role of a Finance Administrator and keen to continue your career? If yes, we want to hear from...

  • Finance Advisory Officer

    2 months ago

    Cardiff, United Kingdom Page Personnel Finance Full time

    This is an exciting and outward facing role, supporting our client in developing and implementing their shared vision. The Finance Advisory Officer will lead in pro-actively supporting and engaging in two key areas - Financial Administration and fundraising. **Client Details** Our client is a charitable organisation based across...

  • Finance Administrator

    5 days ago

    Cardiff, Cardiff, United Kingdom Linc Cymru Full time

    Finance AdministratorSalary: £26,032 per annumHours: 37 Hours per week - Fixed Term Contract until 30/06/2024Location: Head Office CardiffAre you a focused, positive team player? Do you thrive working in a fast-paced office environment? Do you have strong attention to detail? If so, this could be the role for youA fantastic opportunity has arisen for a...

  • Finance Administrator

    3 weeks ago

    Cardiff, Cardiff, United Kingdom Page Personnel Full time

    I am currently recruiting a Finance Administrator for a business based in central Derby. This is an immediate start, rolling contract, with the potential to be made permanent. Client DetailsMy client is a large charitable business based in Derby, easily commutable from wider Derbyshire and parts of Nottingham. They offer good flexibility and hybrid working...

  • Finance Administrator

    3 weeks ago

    Cardiff, Cardiff, United Kingdom Page Personnel Full time

    I am currently recruiting a Finance Administrator for a business based in central Derby. This is an immediate start, rolling contract, with the potential to be made permanent. Client DetailsMy client is a large charitable business based in Derby, easily commutable from wider Derbyshire and parts of Nottingham. They offer good flexibility and hybrid working...