Document Controller

6 months ago

Sheffield, United Kingdom Glacier Energy Full time

Glacier Energy is a leading provider of specialist services, products and engineered solutions across four complementary areas of expertise. We specialise in heat transfer and pressure vessel solutions, inspection services, onsite machining and welding solutions operating across the renewables, industrial and oil and gas markets.

With a track record spanning over 85 years, Glacier Energy’s heat transfer and pressure vessel division has extensive experience in the design, manufacture, repair and refurbishment of heat exchangers and pressure vessels for a wide range of clients.

Our strong history and heritage allow us to develop and deploy innovative solutions that support the energy transition. We are at the forefront of innovation and have been working with universities and clients to produce solutions that support carbon capture usage and storage, hydrogen, energy storage and circular economy projects.

As one of the only dedicated design and manufacturing companies in the UK with specialist thermal and mechanical engineering capabilities in house, our expertise makes us a clear partner of choice for heat exchanger and pressure vessel requirements.

As our capabilities are continuously evolving and adapting towards a more sustainable future, our team needs to grow. We are therefore focused on attracting the best talent and are dedicated to creating an environment where our staff are empowered, with the ability to develop. We currently have an exciting new opportunity for a Document Controller to join the Aberdeen team.

**This role offers £30,000 - £33,000 plus benefits including an early finish on a Friday**

**Position**:

- Collate Quality, Health and Safety and Environmental documentation ensuring client requirements and specifications are met
- Ensure correspondence with suppliers, customers and internal staff is recorded accurately
- Ensure welder qualification prolongations are passed to welding engineers in a timely manner
- Accountable for the delivery documentation packages to customers and internal staff in a timely manner
- Amend documentation packages as per customer’s reasonable requests
- Ensure all machinery, LOLER equipment and inspection tools are within calibration status.
- Ensure all documentation is logged correctly onto ASSEOP system
- To provide support to customers (where necessary) under the direction of QHSE Manager
- Maintain a safe and clean working environment
- Comply with all company procedures and policies
- Encourage a safe working culture amongst all employees, promoting HSE awareness, accountability and responsibility
- Coordinate and facilitate compliance audits, risk assessments and COSHH assessments on a regular basis and follow through actions to timely closure;
- Manage specific reporting and record keeping requirements of HSE, Environmental Agency, etc., as well as other pertinent safety/regulatory compliance matters, to ensure all sites are in compliance
- Maintain and file all HSE documents within the QMS, as outlined in HSE Operational Procedures;
- Investigate all accidents, incidents, near misses and hazard reports making recommendations to prevent reoccurrence using Root Cause Analysis
- Observe and support the adherence of Clients Information Management Policy, Document Control Standards and Procedures
- Liaise with company personnel and third parties (where applicable)
- Provide feedback to support continuous improvement
- Maintaining technical files in line with company procedure
- Formal receipt, issue and control of company documents in line with company procedures
- Maintaining accurate document control records in line with company procedures
- Refinement of existing document control recording systems through discussions and agreement with line supervision
- Assisting with other general project, technical and document management support activities within capabilities, when requested to do so
- Manage and update document folder structure in the system
- Support, monitor and review Suppliers and Contractors Document Control
- Liaison with client document control departments ensuring their procedures are adhered to

**Requirements**:
**Experience**

Proven experience within the Oil & Gas industry

**Attributes**

Confident to engage with all levels of the business.

Logical and analytical approach.

Efficient, with good attention to detail.

Willingness to learn from others and share best practice.

Thorough, tenacious and results orientated.

**Other information**:

- Note: All employees are expected to be flexible and undertake additional duties commensurate with the overall requirements of the organisation and that are within their competence when required._

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