Accounts Receivable Officer
2 months ago
We have an exciting opportunity in our friendly team for an Accounts Receivable Officer, to provide support in the delivery of efficient and effective financial system processes.
The Accounts Receivable Officer has a varied role working within the Financial Services section of the Trust, the post holder will have previous experience in credit control,excellent communication skills, administration, time management, and an understanding of Oracle.
The post holder will contribute to the efficient and effective management and operation of the Accounts Receivable function on a day-to-day basis; and will be capable of working to tight deadlines and able to communicate with a variety of stakeholders including customers and internal staff across the organisation.
This role offers blended working, (office-based and working from home)
The post holder will assist the Accounts ReceivableManager with credit control, system maintenance, control account reconciliation, and ensure that monthly and annual deadlines are met. While ensuring that records are accurately kept and policies and procedures are adhered to.
The post holder will be required to maximise income and ensure that all invoices are raised in a timely manner and outstanding debts are pursued and collected on a timely and regular basis.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 15,000 staff, and providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services.
Our mission is “Caring for People, Keeping People Well”, and our vision is that every person’s chance of leading a healthy life should be equal. As an organisation we are unashamedly ambitious for our population’s health, rising to the challenges of today and tomorrow through our 10-year strategy, Shaping our Future Well-being. We are contributing to a healthier Wales with great emphasis placed on innovation and improvement, learning from around the world, and leading the way in clinical research. Partnership working is strong at Cardiff and Vale, and we work closely with our staff and our community.
Cardiff, the thriving Welsh capital, is a fantastic city to live and work in with an abundance of sports, arts, and cultural attractions. Situated to the west of Cardiff, the Vale of Glamorgan offers a combination of beautiful Welsh countryside and a dramatic natural coastline. Whether city life or rural living, Cardiff and the Vale offer the best of both worlds.
Accounts Receivable
Assist with month-end closedown of the Accounts Receivable system in line with the Finance Department’s monthly timetable. Production of a number of reports, using Oracle and Qlikview reporting tools, for Senior Finance Managers accurately reflecting the UHB’s debtor position.
Assist with the reconciliation of the Accounts Receivable system with General Ledger, ensuring that all discrepancies are identified and actioned.
Assist the Accounts Receivable Manager in ensuring all Welsh NHS debts are monitored and actioned in line with the Welsh Assembly Government Arbitration Policy.
Reconciliation of the unidentified & miscellaneous receipts general ledger suspense codes ensuring that all transactions are correctly identified and coded.
Monitor the monthly repayment schedule to ensure that default debtors are identified and contacted to minimise the risk of the debt becoming uncollectable.
To liaise with CCI Legal Services to ensure that information provided in relation to debts referred to them for collection is accurate and submitted in a timely manner.
Ensure that all bill requests and receipts are actioned accurately and in a timely manner on the Accounts Receivable system in line with the department timetable.
Ensure that the Accounts Receivable Recovery Procedures are adhered to.
Assist the Accounts Receivable Manager in implementing changes to procedures, systems, and activities as required.
Accurately process invoices on the Health Board’s Accounts Receivable System (Oracle) for all the Health Board income, ensuring that debtor requests in the department are processed as soon as possible.
Ensure any supporting documents are attached and sent accurately and securely.
Ensure that output VAT is correctly charged on relevant invoices, referring to the Accounts Receivable Manager where there is uncertainty.
Maintain detailed and up-to-date records of actions taken in the debt collection process.
Provide the information requested by debtors in order to facilitate payment, liaising with internal departments as necessary.
To understand the princ
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