Executive Assistant to International Leadership Team
4 months ago
**Executive Assistant**
As an organised, proactive, and responsive individual, you will ensure their day-to-day work runs smoothly, keeping them organized and providing day-to-day administrative support in the form of inbox management, travel arrangements, calendar management, expense tracking, document preparation and correspondence.
We are looking for an experienced Executive/Personal Assistant who will be able to showcase their skills and add value straight away.
We offer and embrace a hybrid working model that nurtures a collaborative working environment in the office 3 days per week allowing 2 days per week to be spent working on a remote basis.
**What can you expect?**
- Join a fantastic organisation where people are our greatest asset.
- Be part of a welcoming culture where people belong and thrive.
- Grow your talent through a variety of career opportunities.
- Add value and work independently with the ability to act on your own initiative and be supported by senior leaders.
**What you will be rewarded with**:
- Competitive Benefits Package including: 27 days annual leave, up to 4 days flexible bank holidays, excellent pension contributions, private medical cover, life assurance, income protection, employee assistance program, plus a range of flexible benefits including the option to buy up to 5 days holiday per year, cycle to work, dental insurance, health assessments plus many more.
- Generous Family Leave including: 6 months paid maternity leave, 4 months paid paternity leave, 6 months paid adoption leave plus shared parental leave options. To help ease the transition when you return to work you will be able to work 8 weeks at 80% of your normal work pattern and receive 100% of your normal salary.
**We will rely on you to**:
- Provide an effective and responsive administrative service to the Marsh McLennan International Chief Financial Officer, Marsh International Chief Operating Officer, Marsh Global Head of Claims Operations
- Maintain and manage a busy diary, organising internal and external appointments. considering current priorities, global time zones and the need for focus time.
- Be able to prioritise, particularly when it comes to putting together executives’ calendar and determining the importance of various tasks, meetings, and assignments.
- Coordinate and arrange complex business trips including meeting itineraries, flights and accommodation.
- Take notes/actions at regular meetings.
- Liaise with internal and external colleagues and clients across the globally and internationally.
- Reconcile expense claims and credit card statements.
- Act as a ‘gate keeper’ to ensure non-essential tasks are given low priority.
- Planning client meetings and events and/or coordinating with event planners.
- Undertaking ad-hoc projects.
**What you need to have**:
- Experience working in a similar Executive/ Personal Assistant role which demonstrates your ability to multi-task, organise and prioritise effectively.
- Ability to plan and organise self and others.
- Ability to work to tight deadlines.
- Strong written and verbal English language skills are essential.
- Strong attention to detail with the ability to prioritise pace over perfection when needed.
- Approachable & sociable personality.
- Sound knowledge of I.T. especially MS Outlook, Teams and Zoom.
- Ability to develop and maintain relationships.
- Maintain high levels of confidentiality
**What makes you stand out**:
- Please note that these are beneficial skills but are _**_not essential_**
- Experience working within the insurance industry.
- Experience of organising travel visas.
**About Marsh**:
Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, civil partnership status, disability, ethnic origin, family duties, gender orientation or expression, gender reassignment, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin colour, or any other characteristic protected by applicable law. We are an equal opportunities employer.
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