Personal Assistant

2 months ago

London, United Kingdom Visa Full time

**Company Description**
Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure payments network, enabling individuals, businesses, and economies to thrive while driven by a common purpose - to uplift everyone, everywhere by being the best way to pay and be paid.

Make an impact with a purpose-driven industry leader. Join us today and experience Life at Visa.
**Job Description** What’s it all about?**

We’re looking for someone to join the UK Client Engagement team, to support two senior leaders who manage large account teams.

The role will report to the Head of UK Clients, working closely with other PAs and EAs to provide cover for departmental administration.

Key responsibilities will include diary management, coordinating travel bookings and itineraries along with managing expenses and supporting internal and external meetings with catering and audio-visual requirements.

In addition, this role will support the broader UK and Irish teams in helping coordinate key client engagement including hospitality and key market initiatives.

**What we expect of you, day to day.**
- Responsible for the diary management of two senior leaders, scheduling meetings and managing travel itineraries and bookings
- Arrange and manage internal and external client meetings including room bookings, AV needs, catering, and meeting planning activities, and liaising with assistants from other teams and organisations
- Manage corporate events such as client events, team appreciation events, or client hospitality events
- Manage and submit expense claims
- Provide Purchase Order and Invoice support to broader teams
- Uphold a strict level of confidentiality
- Develop and sustain a level of professionalism among staff and with clients

**Thinking about careers differently...**

At Visa we are passionate to offer our employees compelling career growth opportunities. As such, even if you don’t have experience of this function there could be skills or experiences which would transfer well.
- This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs._
**Qualifications**
- Extensive PA experience
- Excellent communications skills both verbal and written in English
- Ability to operate effectively and efficiently in a challenging, fast-paced environment
- A strong customer service-focus with ability to work collaboratively with others
- The ability to multi-task and prioritize work with good attention to detail
- Solid planning and organizational, project management and problem-solving skills
- Extensive experience using Microsoft products including PowerPoint, Excel, Word and Outlook
- A friendly and professional demeanor and a strong team player

**Additional Information**
Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

  • Personal Trainer

    1 month ago

    London, United Kingdom Personal Training Full time

    Third Space is a collection of luxury health clubs in London; individualin style, bound by a common philosophy: to provide outstanding fitness spacesthat members feel are their own. Our people are the creators that bring thespace to life. We’re a team of motivators, inventors, and coaches; alwaysstriving to grow and evolve. It’s not just a job, it’s a...

  • Personal Trainer

    3 months ago

    London, United Kingdom Personal Training Full time

    Third Space is a collection of luxury health clubs in London; individualin style, bound by a common philosophy: to provide outstanding fitness spacesthat members feel are their own. Our people are the creators that bring thespace to life. We’re a team of motivators, inventors, and coaches; alwaysstriving to grow and evolve. It’s not just a job, it’s a...

  • Personal Executive Assistant for Beauty Entrepreneur

    3 weeks ago

    Central London, United Kingdom SORTED Personal Management Full time

    Our client, a prominent figure in the Beauty and Skincare sector, is seeking an exceptional Executive Assistant to support her dynamic lifestyle, encompassing both clinic operations and product management, while also providing personal assistance to her and her partner. This multifaceted role demands a highly organized individual with a keen eye for detail...

  • Personal Assistant to Philanthropist

    1 month ago

    Central London, United Kingdom SORTED Personal Management Full time

    We are looking for a PA to support a young, energetic philanthropist.  This role will be based at the Family Office in West London, but the primary focus will be on supporting the principal in all aspects of his personal and professional life.  You will be responsible for booking frequent international travel and for managing the London properties,...

  • Personal Assistant to High-Profile Couple

    12 hours ago

    Central London, United Kingdom SORTED Personal Management Full time

    Job DescriptionWe are seeking a highly organized and proactive Executive Assistant to support a high-profile couple in the entertainment industry. The ideal candidate will have experience working in production and assisting talent, with a strong ability to think ahead and prioritize tasks.Key Responsibilities:Manage the couple's diaries, booking and...

  • Promotions Assistant

    3 weeks ago

    London, Greater London, United Kingdom The Assistant Room Full time

    Position: Marketing AssistantDepartment: MarketingReports To: Founder & Managing DirectorAbout The Assistant Room: The Assistant Room is a forward-thinking organization dedicated to providing exceptional service and support to business professionals globally. We are on the lookout for a driven and creative Marketing Assistant to become part of our energetic...

  • Executive Assistant

    3 months ago

    London, United Kingdom Personal Staffing Full time

    **Role & Responsibilities** We are looking for an experienced Executive Assistant to fill a fast-paced, hands-on EA position in London. You will be providing the CEO with business support in a full-time capacity. Duties will include diary management, booking travel, arranging itineraries, updating any paperwork and organising events/dinners, among other...

  • Housekeeping and Laundry Assistant

    3 months ago

    London, United Kingdom Personal Staffing Full time

    Job Title: Housekeeping and Laundry Assistant Location: London Type: Full-time, Live-out **Salary**: £40,000 - £50,000 per annum Overview: **Responsibilities**: - Cleaning and organising guest rooms to impeccable standards. - Managing laundry duties, including washing, ironing, and maintaining linen inventory. - Ensuring adequate stock levels of...

  • Personal Trainer

    3 days ago

    London, Greater London, United Kingdom YOUR Personal Training Full time

    About the RoleWe are seeking a highly motivated and enthusiastic Fitness Professional to join our team at the Hybrid Waterfront Leisure Centre. As a Personal Trainer, you will have the opportunity to work in a unique employment arrangement that combines an employed part-time position with being a Self-Employed Personal Trainer.This innovative position has...

  • Marketing Coordinator

    3 weeks ago

    London, Greater London, United Kingdom The Assistant Room Full time

    Position: Marketing AssistantDepartment: MarketingReports To: Founder & Managing DirectorAbout The Assistant Room: The Assistant Room is a forward-thinking organization dedicated to providing exceptional service and support to business professionals globally. We are on the lookout for a proactive and creative Marketing Assistant to join our enthusiastic...

  • Brand Engagement Specialist

    3 weeks ago

    London, Greater London, United Kingdom The Assistant Room Full time

    Position: Marketing AssistantDepartment: MarketingReports To: Founder & Managing DirectorAbout The Assistant Room: The Assistant Room is a forward-thinking organization dedicated to providing exceptional service and support to business professionals globally. We are in search of a proactive and creative Marketing Assistant to become a vital part of our...

  • Communications Support Officer

    3 weeks ago

    London, Greater London, United Kingdom The Assistant Room Full time

    Position: Marketing AssistantDepartment: MarketingReports To: Founder & Managing DirectorAbout The Assistant Room: The Assistant Room is a forward-thinking organization dedicated to providing exceptional service and support to business professionals globally. We are in search of a proactive and creative Marketing Assistant to become part of our enthusiastic...

  • Personal Assistant

    3 months ago

    London, United Kingdom Ribbons & Reeves Full time

    **Personal Assistant | Lambeth** Are you an experienced Personal Assistant looking for a new challenge in the world of education? If yes, then you will be excited to hear that we are looking to recruit for an excellent partner school in Lambeth who need a Personal Assistant to Headteacher! As Personal Assistant to Headteacher your role is to diligently...

  • Family Office Pa

    3 months ago

    London, United Kingdom Personal Staffing Full time

    **Overview** We are seeking a highly organized and proactive Personal Assistant to support the Family Office and the Principals. This position operates on a rotational basis (around 4:4 weeks) with another Personal Assistant. - Proven experience as a Personal Assistant with a track record of working in close coordination with a broader team. - Exceptional...

  • Executive Assistant to Founder – Beauty Sector

    3 weeks ago

    Central London, United Kingdom SORTED Personal Management Full time

    Our client, a prominent figure in the Beauty and Skincare sector, is seeking an exceptional Executive Assistant to support various aspects of her dynamic professional and personal life. This multifaceted role demands a highly organized individual with a keen eye for detail and a proactive, entrepreneurial mindset. You will serve as the right-hand person to...

  • Executive Assistant and Office Coordinator for Family Office

    3 weeks ago

    Central London, United Kingdom SORTED Personal Management Full time

    Position Overview:We are looking for a highly skilled and professional Executive Assistant to provide comprehensive support to a distinguished ultra-high-net-worth family. This role involves managing both personal and business responsibilities for four siblings located in various international locations.Key Details:Working Hours: 9am to 5:30pm, Monday...

  • Private Executive Assistant

    5 hours ago

    Central London, United Kingdom SORTED Personal Management Full time

    Job Title: Private Executive AssistantJob Summary:SORTED Personal Management is seeking a highly skilled and experienced Private Executive Assistant to support a UHNW family in their private office. The successful candidate will be responsible for providing exceptional administrative support to the family members, managing the office, and handling various...

  • Housekeeper

    2 months ago

    London, United Kingdom Personal Staffing Full time

    **Description**: Personal Staffing is currently looking for a Housekeeper with additional duties to join a private residence near London. You will be the sole Housekeeper in the residence. Additional skills including cooking and laundry would be an advantage. This is a full-time role; Monday to Friday with an option to live-in if required. There is also an...

  • Personal Assistant

    3 months ago

    London, United Kingdom Venari Group Full time

    **Personal Assistant** Venari Group is seeking a Personal Assistant/Receptionist on behalf of our client based in London. **Job Summary**: The Personal Assistant is responsible for providing support to the CEO and COO. This includes assisting with the daily administrative needs of the CEO and COO, as well as other duties as assigned. This position requires...

  • Personal Assistant

    3 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    **Personal Assistant to Executive Director** **Salary: £40,000 per annum** An exciting opportunity to support the Executive Director of an award-winning global architecture firm as a Personal Assistant! **Personal Assistant to Executive Director **Responsibilities**: - Making high-impact decisions in a pressurised environment on behalf of the Executive...