Assistant Cosec

6 months ago

London, United Kingdom B.B. Energy Full time

**About the Company**

At BB Energy, we are constantly evolving in order to meet new challenges, while developing our personnel to ensure a competitive edge.

BB Energy has cemented its position as a pioneer in the Mediterranean and Black Sea regions and built exceptionally strong ties with the Middle East. From these core markets BB Energy has expanded its activities from the Far East to the Americas.

**Main Responsibilities**
- Undertake various CoSec tasks, including:

- Incorporation of new entities and coordination of changes to existing group companies (change of name, change of directors, change of shareholders), in line with the business requirements;
- Maintaining and preserving secretarial records, statutory registers and books, in coordination with local counsel or corporate agents in the relevant jurisdictions;
- Coordinating the renewal of various licenses and registrations;
- Prepare organizational and simplified charts for internal and external stakeholders;
- Draft standard legal documents (e.g. board and shareholders’ minutes of meeting / written resolutions, POAs, NDAs, shareholder loan agreements, assignment agreements, novation agreements, etc.);
- Arrange signing and/or translation / notarization / apostillation / legalization of aforesaid documents in various jurisdictions, where required;
- Organize certified / legalized copies of original documents;
- Identify and provide the KYC teams with documents required for the group’s KYC functions; liaise with external consultants (legal counsel, registered agents, auditors and other advisors) in relation to their KYC requirements;
- Carry out research and produce summaries of findings;
- Monitor changes in relevant legislation and the regulatory environment and take appropriate action;
- Ensure the BB Energy’s entity management system is updated with all corporate changes;
- Co-ordinate the storage of corporate documents globally in different offices and arrange for global reviews to be held;
- Liaise with local agents, outside counsel/consultants and other administrative bodies in different jurisdictions (e.g. local company registrars, notary public, translation offices, foreign affairs offices, embassies);
- Manage and execute ad hoc projects, such as name changes, director changes, change of year end, registered office and auditors etc.
- Prepare and maintain up to date corporate reports and corporate charts;
- Other ad hoc legal and company secretarial projects.

**Skills & Experience**
- Bachelor’s degree
- At least 3 years’ experience working in a company secretarial area, fund administration or similar environment, or inhouse corporate counsel with company secretarial responsibilities preferably in the commodities trading sector;
- Experience maintaining a company secretarial database;
- Excellent use of Microsoft office and Internet, touch typing skills;
- Excellent use of English (verbal and written);
- Excellent organizational skills and time management skills;
- Ability to keep clear and concise records and to add value to the Company Secretarial role;
- High degree of professional ethics and integrity;
- Effective communicator, able to establish and maintain strong professional relationships (internal and external);
- Proven ability to work under pressure and to tight deadlines;
- Proactive, professional and flexible approach to work;
- Attention to detail.
- A 2nd language preferable e.g. French, Arabic, Spanish

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