Fleet Administrator

1 week ago


Tamworth, United Kingdom WCS Group Full time

WCS Group, the UK's largest water safety specialist, is seeking a **Fleet Administrator** to support our transportation operations. As part of the Marlowe Critical Services family, we strive to be the best in water treatment, hygiene, air quality, and testing, and we need the best people to achieve this. This role will play a key part in ensuring our fleet is properly maintained and utilized, allowing us to continue to provide industry-leading services to our clients. This role will be based from our Tamworth office.

Responsibilities will include managing the scheduling and maintenance of company vehicles, monitoring fuel consumption and expenses, administering driver training programs, and ensuring compliance with all relevant legislation surrounding vehicle use and safety.

**Key Responsibilities & Accountabilities**
- Process parking, speeding & penalty fines
- Arrange delivery of new vehicles and collection of end of lease vehicles
- Monitor when MOT’s are due and notify drivers, following up to ensure this has been carried out
- Assist with accident damaged vehicles and ensure vehicles are being collected and returned by insurers in timely & efficient manner
- Arrange hire vehicles for new starters or when a vehicle is off the road
- Issue & replace fuel cards when required
- Process driving license checks for new starters
- necessary
- Arrange tracker installs and de-fits
- Actively review and update the MID database ensuring all vehicles are added/ removed as required
- Ensure processes and deadlines are met through chasing up required information and escalation to management if necessary
- Update all IT systems and databases which the Company uses to maintain and organise the Fleet including the vehicle tracking system
- Attending meetings and minute taking, following up on actions required from the meetings
- Assisting the Group Fleet Manager with on-going fleet projects and implementation of new processes
- Monitoring the department mailbox and answering queries
- Support the Fleet Department with any ad hoc administration duties and projects as and when required.

**Person Specification**
- Full UK Clean Driving Licence is essential
- Proficient in Microsoft Word, Excel and Outlook
- Excellent verbal and written communication skills.
- Previous experience with a fast-paced environment, ideally within Fleet administration
- Strong attention to detail
- Ability to work to tight deadlines, being able to prioritise daily workload and being flexible with demand
- To be highly self-motivated and able to work individually and as part of a team
- Strong problem solving capabilities

**Benefits**
- Salary up to £30,000 depending on experience
- 37.5 hours per week
- Access to online discount website
- Annual Pay Review process
- General perks, benefits & discount offerings



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