Human Resources Officer

5 months ago

Lewes, United Kingdom Northease Manor School Full time

Northease Manor School is looking to recruit an enthusiastic, self-motivated, and ambitious HR officer who has worked in a similar environment. This is an excellent opportunity for an individual to work in a specialist SEND setting, contributing to the smooth operations of Human Resources across all areas.

The HR officer will work closely with the Headteacher, the Finance Manager and Senior Leadership Team, offering support and guidance with all HR matters when required. The role incorporates both strategic and operational HR, supported by our external HR advisers.

**JOB DESCRIPTION**

Job Title: Human Resources Officer

**Salary**: £35,000 FTE (pro rata)

Line Manager: Headteacher

Working Hours: Part-time 4 days (30 hours per week)

Working Weeks: 52 weeks

Contract: Permanent

Holiday entitlement: 6.6 weeks (pro rata)

**Main purpose of the role**:

- Ensure compliance with relevant internal policies and procedures as well as external requirements (including relevant employment legislation, safer recruitment compliance and relevant codes of practice)
- Provide advice and guidance to the Headteacher, Senior Leadership Team (SLT), and Governing Body
- Support the implementation of HR strategy through delivery of delegated projects
- Maintain an accurate HR database and ensure compliance by efficiently managing the Single Central Register
- Maintaining confidentiality is critical to this role

**Advice and Support**
- The HR Manager is expected to lead on guidance and support regarding the full range of HR activities, including policies and procedures, terms and conditions of employment, absence management, recruitment, staff well-being, maternity/paternity/adoption/SPL, performance management, employee relations, learning and development, restructuring, safeguarding (including overseeing the Single Central Register) and internal communications to ensure there is a consistent and fair approach to people management throughout the school
- To act as the first point of contact and provide support, advice and guidance for all staff in relation to HR matters (including information on contracts, recruitment, maternity/paternity/adoption/SP leave, flexible working requests, absence management, staff benefits, training and compliance etc.)
- Maintain up to date knowledge of relevant regulatory and compliance requirements, employment law, data protection and health and safety
- Make regular contact with managers to ensure in depth knowledge of the service
- Build a coaching culture with managers to support them in dealing with people and performance management issues to assist in developing high performing teams.
- Keep up to date with legal developments, ensuring policies are updated and advise on compliance and risk factors

**Absence Management**
- To monitor absence alongside the Administrative Service Manager and work with the SLT and Line Managers to initiate and oversee the Attendance Management procedure, which includes advice when triggers are reached
- Working alongside the Administrative Service Manager to ensure **all **absence records are accurately maintained, recorded and regularly updated

**Recruitment**
- To manage and advise the school on all aspects of the recruitment process
- To work closely with colleagues and external parties (where necessary) in order to fulfil recruitment needs and actively be looking at new approaches to reach new potential applicants
- To participate in the process involved in the appointment of staff, as appropriate
- Responsible for maintaining an up-to-date database of all job descriptions
- To manage safer recruitment process ensuring all newly appointed staff have under-gone relevant pre-employment checks, this includes; Disclosure and Barring Service (DBS) check; verification of qualifications, satisfactory references, health clearance, and employment gaps
- To assist the Headteacher and SLT with monitoring the induction and probation process
- Record keeping / databases and analysis
- To be responsible for the implementation, updating and accuracy of staff personnel records and to provide reports, when requested by the Headteacher and SLT
- To provide statistical information, internal school evaluation data and other relevant information on staffing as required to the Headteacher and SLT
- To ensure that all templates relating to employment matters are maintained centrally on the shared drive and that confidential information is stored safely and confidentially including the hard copy personnel files

**Other duties**:

- To advice SLT in the performance management (PM) of staff. To recommend on appropriate measures and potential solutions during the PM process
- To develop and improve internal practices where needed
- To ensure that school staff are aware of school policies and procedures and able to operate within them effectively
- To co-ordinate and support investigations, grievance and disciplinary matters in conjunction with the SLT
- To ensure that monthl

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