Office Coordinator and Team Administrator

3 weeks ago


Victoria, United Kingdom Carlton Recruitment Full time

**3-month fixed term contract with possible extension**

Our client is seeking to recruit an Office Coordinator to help with the day-to-day running of the company. In this role you will have to ensure the efficient running of the office. You will be delivering administrative support to the teams.

**Key Responsibilities as an Office Coordinator and Team Administrator**:

- The first point of contact for all inquiries
- Dealing with problems courteously and positively, solving them quickly
- Develop strong relationships and join bi-monthly working group meetings
- Frequent contact with building management to ensure services are being provided when required
- Support the organisations in the day-to-day running of the communal parts of the office
- Booking of the event space, dealing with requests for assistance
- Retaining required levels of photocopier paper, stationery and office supplies
- Oversee the provision of cleaning to the kitchen areas and meeting rooms
- Responsible for maintaining required levels of tea, coffee and milk etc in the kitchen
- Handle the postal and delivery services in an efficient and timely manner
- Guarantee the staff are fully briefed on all events, building notices
- Good working knowledge of all facilities the office has to offer
- Certifying the tech in all meeting rooms and meeting space are well maintained and tested
- Arranging coffee meet ups, sending quarterly wellbeing survey, overseeing and processing DPO invoicing
- Booking travel and supporting with internal and external meetings
- Delivering admin support for online and hybrid meetings & training (Zoom/Teams)
- Assisting with internal event planning including ordering catering and event set up

Key Requirements:
Essential skills
- Very organised with the ability to manage competing priorities
- A great communicator
- Experience in a similar role
- Adaptable and versatile individual with a helpful, friendly and informal style
- Problem Solving skills
- Positive and flexible - someone who enjoys being part of a busy team
- Be tech savvy and have a good working knowledge of Zoom/Teams
- Attention to detail and ability to problem-solve effectively
- Passion for high standards of customer service

Desirable skills
- Can build relationships
- Experience of a CRM is helpful
- Experience of office and facilities management
- Working knowledge of all people within the building; undertake training - First Aid and Fire

Marshall, or willingness to learn

Work Requirements:

- Ability to work occasional evenings to assist with at EQ events
- A work visa must be held
- Ability to work in the office for at least three days per week


  • Team Leader

    1 day ago


    Victoria, United Kingdom Office of the Public Guardian Full time

    **Details**: **Reference number**: - 257912**Salary**: - £25,827 - £27,170**Job grade**: - Executive Officer- EO**Contract type**: - Permanent**Type of role**: - Operational Delivery**Working pattern**: - Flexible working, Full-time, Job share, Part-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you need...

  • Justice Officer

    4 weeks ago


    Victoria, United Kingdom Department of Justice and Community Safety Full time

    Utilise your administrative expertise to provide support and advice to Corrections and Justice Services at the Metropolitan Remand Centre - Ongoing opportunity to work with a high-performing and passionate team in the Victorian Public Service - VPS Grade 2: $56,271 - $72,262 plus superannuation About us Metropolitan Remand Centre (MRC) is a 954-bed...

  • Justice Officer

    1 month ago


    Victoria, United Kingdom Department of Justice and Community Safety Full time

    Utilise your administrative expertise to provide support and advice to Corrections and Justice Services at the Metropolitan Remand Centre - Ongoing opportunity to work with a high-performing and passionate team in the Victorian Public Service - VPS Grade 2: $56,271 - $72,262 plus superannuation About us Metropolitan Remand Centre (MRC) is a 954-bed...


  • Victoria, United Kingdom Workplace Futures Group Full time

    **Your focus will be** In a typical week, the role will be 75% recruitment and 25% administration focused, although this is likely to change with business requirements. **Part 1 - Recruitment (75% of the role)** - Coordinate and support recruitment days, including the preparation of detailed presentations. - Issue new starter packs and facilitate access...


  • Victoria, United Kingdom Ada, the National College for Digital Skills Full time

    **Welcome to Ada!** This is your opportunity to join a dedicated team who are committed to providing the best possible education and learner experience for our apprentices. Ada, the National College for Digital Skills is a specialist digital skills college training and developing diverse higher-level apprentices into fantastic roles in the tech sector and...

  • Data Coordinator

    4 days ago


    Victoria, United Kingdom ETF Full time

    Job description The Education and Training Foundation (ETF) helps ensure that the Further Education and Training sector develops world class leaders, teachers and trainers. We work across the whole FE sector and are funded by Government grant, commercial contracts, professional membership (The Society for Education and Training - SET) and accreditation fees...

  • Care Coordinator

    4 weeks ago


    Victoria, United Kingdom Relish Care Recruitment Full time

    **Job Title: Care Coordinator** **Location: Victoria, Central London** **Salary: £25,000 to £26,000 p.a. + benefits** This is a fabulous role working with a high quality domiciliary care business with an established customer and carer base. Within this role you will work closely with the Registered Manager to ensure that the day to day running of the...

  • Care Coordinator

    1 month ago


    Victoria, United Kingdom Relish Care Recruitment Full time

    **Job Title: Care Coordinator** **Salary: £25,000 to £26,000 p.a. + benefits** This is a fabulous role working with a high quality domiciliary care business with an established customer and carer base. Within this role you will work closely with the Registered Manager to ensure that the day to day running of the branch is managed efficiently and that the...

  • Team Leader

    4 days ago


    Victoria, United Kingdom Department of Justice and Community Safety Full time

    Join the dynamic team at Metropolitan Remand Centre - Seize the chance to work in a full-time ongoing role that offers stability and growth opportunities - VPS Grade 3: $73,842 - $89,661 plus superannuation About us Metropolitan Remand Centre (MRC) is a 954-bed maximum-security remand facility based in the western suburbs of Melbourne. Prisoners on remand...


  • Victoria, United Kingdom Department of Justice and Community Safety Full time

    The role of a Regional Accommodation and Rebuild Coordinator - Support the design, commissioning, delivery, and coordination of regional accommodation and residential rebuild programs to support the community to recovery from an emergency. About Emergency Recovery Victoria Emergency Recovery Victoria (ERV) is Victoria's dedicated agency responsible for...

  • HR Assistant

    4 weeks ago


    Victoria, United Kingdom Hawkwood Partners Full time

    **The Company**: Hawkwood are thrilled to be partnering with a growing global start-up in market trading and investment, who are looking for their very first HR Assistant to join the HR Business Partner and Chief of Staff to create a wonderful employee experience. They are a fun social team, driven by a community-feel culture with incredible new offices in...

  • Administrator

    4 weeks ago


    Victoria, United Kingdom Cornwall Partnership NHS Foundation Trust Full time

    **Administrator**: **Band 3**: **Main area** - Administrative - **Grade** - Band 3 - **Contract** - Permanent - **Hours** - Full time - 37.5 hours per week - **Job ref** - 201-23-990**Site** - Roche - **Town** - Victoria, Roche - **Salary** - £22,816 - £24,336 Per Annum - **Salary period** - Yearly - **Closing** - 08/08/2023 23:59Thank you for your...


  • Victoria, United Kingdom Prospectus Full time

    Are you a flexible Philanthropy Coordinator wanting to work with a national charity? We are proud to be partnering with a great national charity that provides affordable day-school education for girls. They are looking for a hybrid Philanthropy Coordinator to coordinate and assist the Philanthropy and Alumnae Relations team in achieving their fundraising...


  • Victoria, United Kingdom Dutton Recruitment Ltd Full time

    Administrator / Administration Assistant required for a short temporary role based in Victoria, London. **THE ROLE**: This position will be 3 days WFH and 2 days in the office. Duties will include the following: - Collate and store documents to Sharepoint - Collating basic staff compliance - Receiving and making calls - Onboarding seasonal staff - Making...


  • Victoria, United Kingdom ETF Full time

    Job description About the job: We are now looking to appoint an Events & Sponsorship Coordinator who will coordinate a strategic events plan that aligns with our objectives, brand, and values, promotes our work to our core audience of leaders, teachers and trainers in the FE and Skills sector and builds strong and lasting relationships with partners and...


  • Victoria, United Kingdom Department of Education Full time

    This position plays a key role in the coordination and provision of support to the regional Koorie Education workforce and multi-disciplinary Area teams within the Region. The occupant of the position will have a high level understanding of the current education and early childhood development reform agenda, particularly as it relates to Koorie children,...


  • Royal Victoria Station, United Kingdom The Newcastle upon Tyne Hospitals NHS Foundation Trust Full time

    Contribute to a consistently high standard of patient care as a member of a multi-disciplinary team. Day to day co-ordination of outpatient waiting lists and clinics. To manage on a day to day basis the outpatient reception and clerical staff. To support the provision of an efficient administration and clerical service within outpatients. To solely deputise...

  • Program Officer

    1 month ago


    Victoria, United Kingdom Department of Education Full time

    The VCAA is a statutory body responsible to the Victorian Minister for Education, serving both government and non-government schools. We provide high quality curriculum, assessment and reporting for all Victorian students birth to 18 years. An exciting opportunity exists to join the Assessment and Reporting Division in the Assessment Programs Unit for an...


  • Victoria, United Kingdom Department of Education Full time

    The VCAA is a statutory body responsible to the Victorian Minister for Education, serving both government and non-government schools. We provide high quality curriculum, assessment and reporting for all Victorian students birth to 18 years. The Assessment Operations Unit in the Assessment and Reporting Division has two positions available - one ongoing and...

  • Electorate Officer

    1 month ago


    Victoria, United Kingdom Parliament of Victoria Full time

    Electorate Officer - 12-month, fixed-term role Martha Haylett, Member for Ripon Position is based in Maryborough About the Role Electorate Officers play an important role in providing services to the Victorian community. Reporting to Martha Haylett, your work will require a high degree of trust and integrity. Confidentiality is also a key requirement when...