Function First

1 month ago


Brighton, United Kingdom 279 University Hospitals Sussex NHS Foundation Trust Full time

An exciting opportunity has arisen for an experienced administrator to support state of the art services provided by the Royal Alexandra Childrens Hospital. We are looking for a dynamic, motivated and driven administrator who is able to work autonomously.

The post holder is responsible for providing a highly
- efficient administration service to the Function First and Paediatric Psychology Support Services and for developing and improving administrative processes and procedures across all areas within both services.

Main

**Responsibilities**:

- Autonomous responsibility to provide a full clerical administrative service to the department, including: booking appointments, transcribing clinic letters, producing reports, note taking for meetings, organising meetings, arranging IT permissions, ensuring that clinics are not overbooked and cancelled as appropriate and liaising with the patient access manager.
- Co-ordinate the FF & PPSS services. This includes: booking patients on PAS, calling patients to confirm appointment dates, sending letters.
- Utilise IT tools available to provide the most efficient use of time and the most effective service e.g. Microsoft Outlook, Word, PowerPoint, Excel, Also proficiency in using trust and departmental data bases.
- Create and update departmental and trust spread sheets and databases.
- Input data to existing databases and running appropriate reports as requested.
- To take notes/minutes at relevant meetings and distribute Agenda’s and minutes accordingly.
- Taking verbal and written referrals from medical staff, dealing with the request appropriately.

Join us at UHSussex, every day is different, you can be the change, better never stops

At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

**Improving lives**: We are a vibrant and inclusive organisation, with hardworking, talented and dedicated individuals, who work together towards a common goal, to always put our Patient First. Our mission is summed up by our ‘where better never stops’ motto and no matter the role at UHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it because we know that to look after others we must first look after ourselves.

**Build a career with us**: As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

The post holder is responsible for providing a highly
- efficient administration service to the Function First and Paediatric Psychology Support Services and for developing and improving administrative processes and procedures across all areas within both services.

For full description please refer to attached job description & person specification


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