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Subject Access Supervisor

4 weeks ago

Worthing, United Kingdom University Hospitals Sussex NHS Foundation Trust (279) Full time

The Subject Access Team Supervisor will play an important role within the Subject Access Team. Reporting to the Subject Access Manager, the post holder will be responsible for ensuring the successful day to day running of the Data Subject Access Request (DSARs) team. The main responsibilities include: Working with the Subject Access Manager to co-ordinate DSAR activities. To keep up to date with regards to highly complex legislation and national guidance relating to Data Protection and Confidentiality.

Day to day supervision of the Subject Access team. To support the Subject Access Manager in maintaining a robust staff roster system to ensure adequate staff coverage of the team at all times including annual leave and sickness absence. To provide advice and support on a day to day basis to the Subject Access staff. Plan, organise and delegate tasks as appropriate to meet the changing demands of the department.

Support the Subject Access Manager in performing induction for new recruits to the administration team, including specific terminology training and actively encourage training as required. Prioritise own and DSAR teams workload including during regular periods of interruption, adjusting timescales to suit changing plans. Analyse patient records and redact information where necessary before photocopying or arranging for the notes to be scanned. Ensuring that copies are dispatched safely to the requestor, by the most efficient means possible.

Forward relevant documentation to other departments e.g. x-ray and physiotherapy departments etc. when required. Maintaining a working understanding of relevant legislation (e.g.

UK General Data Protection Regulations, UK Data Protection Act, Health Records Act, Freedom of Information Act 2000) and the Trust Information Governance and Health Records Policies To keep abreast of developments in the interpretation of relevant legislations regarding DSARs in line with NHS policies. Be aware of Child Protection legislation and ensure it is always applied correctly in all circumstances. Be aware of confidentiality at all times.

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