Executive Support Officer

3 months ago

London, United Kingdom MSF UK Full time

**MEDECINS SANS FRONTIERES UK**

****

Médecins Sans Frontières/Doctors Without Borders (MSF) provides life-saving emergency relief and longer-term medical care to some of the most vulnerable and excluded communities around the world. As an independent medical humanitarian organisation, we deliver care based only on need, regardless of ethnic origin, gender, religion or political affiliation.

MSF relies on donations from private individuals and organisations for the majority of its income. This private funding gives MSF the freedom to respond where needs are greatest and to speak out publicly, free from any political interference.

MSF has around 63,000 local and international staff working in over 70 countries, in some of the most challenging places in the world. Our medical humanitarian projects are supported by offices in 44 countries, including the UK and Ireland. These teams recruit staff, organise fundraising, and raise awareness on the humanitarian crises our colleagues are witnessing, as well as running different and diverse support activities. MSF offices are spread across Europe, North and South America, Asia, Africa and Australasia.

At MSF UK/IE, we support MSF's operations by building relationships with our supporters, increasing awareness of our work, raising funds, providing specialist medical expertise, ensuring MSF staff have access to relevant higher education programmes, catalysing change on medical humanitarian issues, and recruiting field staff. MSF UK/IE personnel are dynamic, hard-working, enthusiastic and committed to MSF's values and aims. In addition MSF continues to build upon its presence in Ireland to become a widely recognised, accepted and respected humanitarian organisation among Irish audiences, and within the Irish humanitarian and political sector.

**Position**:
**Support the Executive Director and Deputy Executive Director working across MSF UK/IE, Operational Centre Amsterdam (OCA) and meeting MSF Movement commitments at the international level.**

**Hours: 37.5 hour per week, Mon-Fri**

**Duration: Permanent**

**Salary: £32,869.50 per annum**

**Office of the Executive Director**:
The Office of the Executive Director exists to ensure the proper and ethical governance of MSF-UK and Ireland (MSF-UK/IE) in order to enable and support the organisation to deliver its charitable objectives and assure a section and branch office that is fit for the challenges of the future. Collectively, it is responsible for strategy and accountability; governance; safeguarding, compliance and risk management; ensuring effective leadership and management; change and innovation; relationships with the Operational Centre Amsterdam and wider MSF movement; and the overall health of MSF-UK/IE.

**Job Purpose**:
The responsibilities of this role are split roughly into thirds over the course of the year:

- To strengthen the efficiency and effectiveness of the ED and Deputy ED by providing high-level administrative support, for example, managing calendars, organizing meetings, coordinating travel and taking over assigned tasks and monitoring progress.
- To provide the secretariat function of the Senior Leadership Team (SLT), coordinating closely with Board governance and international agendas to ensure SLT decision making supports the progression of the organisation’s strategic goals and decision making is communicated in a timely fashion to relevant stakeholders.
- To provide coordination and administration of internal communications initiatives, including those linked to the association in support of the association officer and in particular to support development and delivery of internal communication needs related to change management processes led by the ED and Deputy ED.

**Please download the job description and person specification below for full details of the role.**

**Requirements**:
**Knowledge, Skills and Experience**:

- What skills, qualifications and experience are _**_necessary_**_ for full and effective performance?_
- _
- Experience working in a EA, PA or other office administrative roles in a pressurised environment requiring flexibility, tact, judgment and discretion in handling internal and external contacts and information.
- Experience of successfully and professionally managing senior manager schedule, facilitating their workload and diary, including researching and booking of international travel, visas and accommodation.
- Experience of supporting the coordination of internal communications.
- Experience of drafting and editing communications relevant to internal communications initiatives.
- Proficient experience in the practical use of personal IT equipment and Microsoft Office 365 suite. The ability to effectively collaborate and communicate within a hybrid working environment utilising Teams, SharePoint, One Drive and Yammer.

**Other information**:
**Diversity, Equity and Inclusion
We are a welcoming, diverse, and inclusive organisation. MSF UK thrives whe

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