Business and Support Assistant

2 weeks ago

Wisbech, United Kingdom Elm Road Primary School Full time

**JOB DESCRIPTION**
**Business and Support Assistant**

**Grade**:Grade 5 Points 12 - 17

**Responsible to**:School Business Manager and SENDCo

**Job Description Issue Date**:July 2023

**Working Hours**:35 hours per week (Term Time Only: 38 weeks + 2 weeks additional)

**Salary**:Salary Range 5 - Points 12-17
Minimum £20,315
Maximum £22,263

**Purpose of the Role**

To work as part of the administrative and pastoral team in supporting the school in attaining its aims and objectives. Assisting the Principal, School Business Manager in financial, IT and property/site maintenance matters ensuring the school is compliant in all health and safety areas.
To be a point of contact for parents to support attendance and to ensure smooth running of school meals.

**General Responsibilities**
- Be familiar with and support the Trust’s Vision, Values and Goals;
- Be aware of and comply with relevant policies and procedures, including those relating to safeguarding, attendance, health and safety, confidentiality and data protection;
- Embrace and celebrate diversity, ensuring equal opportunities for all;
- Contribute to the overall aims of the Trust;
- Behave in a professional manner at all times demonstrating mutual respect, good manners, politeness and common courtesies for all members of our community. We expect employees to behave in a manner that role models positive behaviours for our students;
- Ensure own continuous professional development, seeking active opportunities for innovative and effective practice; and
- Undertake any other duties which may reasonably be regarded as within the nature of the duties and responsibilities/grade of the post as defined.

**Specific Responsibilities**

**Property/Health & Safety Duties**
- Assist the SBM by liaising with contractors in ensuring statutory testing is undertaken and the school is compliant with current legislation.
- To be fully conversant with health and safety regulations and ensure they are complied with.
- Ensure that the health and safety policy is followed and work with the Trust’s central team to ensure that any statutory changes are implemented as required.
- Ensure systems are in place to enable the identification of hazards and produce risk assessments when necessary.
- Ensure systems are in place for effective monitoring, measuring and reporting of health and safety issues to the SBM and or Principal.
- Assist and support the SBM with property management and ensure the school is effectively maintained.

**IT**
- Assist the SBM in the development and maintenance of computer/IT systems.
- Assist staff with IT issues and liaise with the external ICT support provider as and when necessary.
- To liaise with external partners in the smooth running of all IT systems.

**Financial Duties**
- Processing of orders in accordance with school financial regulation, using the schools finance systems to generate these orders.
- Supporting SBM in ensuring that there is ‘best value’ from services and suppliers used by the school to ensure that they are most cost effective.
- Maintain both the electronic and paper filing systems in respect of filing of orders, invoices, etc.
- Produce reports and spreadsheets as required.
- To liaise with contractors and external service providers to ensure regular payments are made in a timely fashion.

**General Admin Duties**:

- Reception duties include checking in and out of visitors and general enquiries.
- Answer telephone and deal with callers’ enquiries.
- Administer medicines in line with policy.
- Contacting parents in the event of accidents or unwell pupils.
- Co-ordinating appointments for parents with staff.
- Update school app, school calendar and school website.
- Provide administrative support for the Principal, when required.
- Any other duties relevant to the post.

**Parental Support**:

- Welcoming new families to the school, offering advice and support on the admissions process.
- Provide a point of contact for school meals, including liaising with external providers and ensuring parents have access to systems needed.
- To maintain oversight on school meal ordering.

**School Admissions**:

- Provide a point of contact for the Local Authority for any new school places offered.

**Attendance**:

- Check registers, text absent children and call parents if no response is received.
**-**Conduct a welfare check if concerned.
- Record all absence details on schools Management Information System.
- Record medical details for children.
- Respond to all requests for leave of absence, including holidays.
- Issue letters for absence requests advising of penalties - upload these on Scholarpack.
- Discuss any worries re: absences with SENDCo and carry out welfare checks when needed.
- Maintain an absence spreadsheet, regularly sending letters for attendance patterns that cause concern.
- Arrange meetings for children with attendance below 94% and set targets.

**Training**:

- To undertake all relevant and statutor

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