Lead Facilities Assistant

2 weeks ago

Glasgow, United Kingdom University of Glasgow Full time

**Job Purpose**
Support the Duty Manager with the planning and organising of operational activities, training and development of Facilities Assistants and Facilities Cleaning Assistants within a Zonal Facilities team to deliver a front-line service to the University community.

**Main Duties and Responsibilities**

**1 Training and Supervisory activities**
1.1Provide on the job training relating to Facilities Assistant duties. Supporting and coaching team members to be confident in their roles.
1.2 Responsible for the planning, organising, coordination and execution of a range of day-to-day operational activities on behalf of the Duty Manager. This includes revising rotas to cover absence, holidays and unexpected peaks in demand for services across the zone.
1.2 Daily allocation of duties, support and embed the roll out of team cleaning.
1.3 Deputise for and provide Duty Manager cover including:

- To support the scheduling, allocation and monitoring of daily and weekly work routines and prioritising duties in line with operating requirements.
- Provide clear and supportive direction motivate, coach and develop new and less experienced team members.
- Responsible for maintaining sufficient stock levels including consumables to provide services.
- Ensure own personal safety and the safety of others by monitoring staff following safe working practices for the use and storage of materials equipment and machinery, embedding a safe work environment including the use of hazard warning signs and personal protective equipment (PPE), equipment and cleaning materials to enable team members to complete tasks.
- Respond to reported breaches of security and emergencies within the cluster and ensure team members observe rules and procedures in respect of hygiene, health and safety and fire prevention. Including when escalation to security is essential to assist with emergency procedures as directed to support fire evacuation procedures and first aid.
- Responsible for supporting staff to maximise their contribution and further their development through the Universities Performance and Development Review, by setting agreed performance standards and objectives to embed continuous improvement.
- Responsible for managing the informal stages of the managing attendance and managing and supporting performance policy where underperformance has been identified, to allow staff to improve, perform effectively and achieve their potential. This includes maintaining regular feedback on performance and bringing concerns to the attention of the staff member with the aim to resolve issues quickly and effectively as possible by identifying necessary improvement plans.

**2 Customer Service**
2.1 Support the Duty Manager to produce and update daily and weekly work routines, prioritising activities in line with planned and unplanned events to support University business.
2.2 Deliver customer-focused, proactive support to all users of the building. Build positive relationships with customers and staff by being visible throughout the zone, maintaining a high profile with customers and staff and personally taking action to
resolve issues and deliver an excellent customer experience.
2.3 Support the use of Audio Visual and Lecture Theatre Video Linking equipment; to include general instruction to research, teaching and support staff on operating display screens, lighting controls and fault resolution. Develop own knowledge and skills to resolve less routine issues and cascade new learnings to colleagues.
2.4 Delivering a full range of support across all activity, including directional information about the building, providing access to services for users of the buildings and as and when required providing reception and information pop ups and services.

**3 Maintenance, H&S Compliance and Security**
3.1 Embed within the team and undertake proactive fault and maintenance reporting in line with the agreed fault triaging process. Liaise with other Estates colleagues in your area and the use of fault observation and back-office checks, to monitor faults through to completion. Liaise with Facilities Assistants monthly to review, report and escalate outstanding matters, and appropriately update building users and key stakeholders.
3.2 Daily management of access control permissions for all building users across allocated zone. Administer software system to activate and deactivate staff and student cards.
3.3 Oversee and assist in the coordination of contractors coming on-site with minimum disruption to building users, by working with Estates colleagues to ensure the Contractor policy is followed.
3.4 Lead on and undertake periodic compliance checks of buildings to ensure a safe working environment for building users, including routine fire safety checks, fire alarm testing, emergency call alarm testing and water temperature and quality checks.
Complete and hold accurate records of checks including using relevant computer systems and software packages.

  • Facilities Assistant

    4 weeks ago

    Glasgow, United Kingdom Yaskawa Electric UK Ltd Full time

    **FACILITIES ASSISTANT** **Reporting to ** Facilities Manager **Duration** Permanent **The Job** To keep the building, its plant, equipment, fixtures and fittings in good condition and take into consideration all aspects of Health & Safety. Also ensuring all relevant Legislation is adhered to. To continue with any on-going training requirements required...

  • Facilities Assistant

    1 month ago

    Glasgow, United Kingdom University of Strathclyde Full time

    **Salary range**:£20,948 - £22,681 (plus 15% shift allowance) **FTE**:1.0 (35 hours/week) **Term**:Open ended contract **Closing date**:16/08/2023 The University of Strathclyde, Estates Services is seeking to recruit a Facilities Assistant to assist our Facilities Co-ordinators to manage the day-to-day operation of our new Learning and Teaching...

  • Workplace Facilities Assistant

    1 month ago

    Glasgow, United Kingdom Arcadis Full time

    As an Arcadian, you already help us deliver world leading sustainable design, engineering, and consultancy solutions for natural and built assets. You are part of our global business comprising 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together...

  • Facilities Assistant

    1 month ago

    Glasgow, United Kingdom University of Glasgow Full time

    **Job Purpose** The post holder will work as part of the Facilities team to provide a range of facilities services within an allocated zone. As a member of the zone team the post holder will personally deliver a front line professional, customer focused, compliant facilities and emergency cleaning service including building compliance checks, rooms are set...

  • Facilities Assistant

    4 weeks ago

    Glasgow, United Kingdom University of Glasgow Full time

    **Job Purpose** The post holder will work as part of the Facilities team to provide a range of facilities services within an allocated zone. As a member of the zone team the post holder will personally deliver a front line professional, customer focused, compliant facilities and emergency cleaning service including building compliance checks, rooms are set...

  • Facilities Assistant

    4 weeks ago

    Glasgow, United Kingdom University of Glasgow Full time

    **Job Purpose** The post holder will work as part of the Facilities team to provide a range of facilities services within an allocated zone. As a member of the zone team the post holder will personally deliver a front line professional, customer focused, compliant facilities and emergency cleaning service including building compliance checks, rooms are set...

  • Facilities Cleaning Assistant

    4 weeks ago

    Glasgow, United Kingdom University of Glasgow Full time

    **Job Purpose** Work flexibly as part of the Zone Facilities Services Team to provide team cleaning services thereby ensuring that facilities are maintained in a clean and hygienic condition. As a member of the zone team personally deliver a responsive, customer focused cleaning and facilities service demonstrating teamwork, high levels of productivity and...

  • Shared Research Facilities

    1 month ago

    Glasgow, United Kingdom University of Glasgow Full time

    **Job Purpose** A recognised expert who will lead the Molecular Analysis Facility with responsibility for the planning, management and operation of this significant technical service ensuring appropriate use of staff and resources to ensure its efficient organisation and sustainable development. The post-holder will have a key role to play in encouraging...

  • Facilities Cleaning Assistant

    1 month ago

    Glasgow, United Kingdom University of Glasgow Full time

    **Job Purpose** Work flexibly as part of the Zone Facilities Services Team to provide team cleaning services thereby ensuring that facilities are maintained in a clean and hygienic condition. As a member of the zone team personally deliver a responsive, customer focused cleaning and facilities service demonstrating teamwork, high levels of productivity and...

  • Facilities Assistant

    7 days ago

    Glasgow, United Kingdom NHS Scotland Full time

    **Facilities Assistant** **About the Organisation**: As a vital part of NHS Scotland, NHS National Services Scotland’s mission is to enable and support the delivery of better health and better care, working in partnership. We do this by providing a range of specialised support services that enable NHS Boards to focus their efforts on delivering health...

  • Facilities/reception Assistant

    1 month ago

    Glasgow, United Kingdom RSVP Resourcing Full time

    RSVP Resourcing is delighted to be able to support this community facility by helping to recruit a suitable person to offer facility and reception support. This is a full-time position with hours being worked over evenings, weekends and weekdays. You will be required to join the PVG scheme for this role. **Key tasks and responsibilities of the post**: -...

  • Facility and Warehouse Assistant

    4 weeks ago

    Glasgow, United Kingdom Sartorius Full time

    The Facility Management Technician in Confidence® Virus Clearance is primarily responsible for the maintenance of the facility and warehouse to ensure studies are delivered to the customer on time and in compliance with regulatory guidelines such as Good Laboratory Practice (GLP) principles. We are looking for a Facility and Warehouse Assistant at our...

  • Facility and Warehouse Assistant

    4 weeks ago

    Glasgow, United Kingdom Sartorius Full time

    The Facility Management Technician in Confidence® Virus Clearance is primarily responsible for the maintenance of the facility and warehouse to ensure studies are delivered to the customer on time and in compliance with regulatory guidelines such as Good Laboratory Practice (GLP) principles. We are looking for a Facility and Warehouse Assistant at our...

  • Assistant Facilities Manager

    4 weeks ago

    Glasgow, United Kingdom CBW Staffing Solutions Full time

    Assistant Facilities Manager-Edinburgh-£40,000 Exciting opportunity to work for a client side Assistant Facilities Manager situated in Glasgow. CBW are currently recruiting for an Assistant Facilities Manager to be based on a commercial site located in Glasgow City Centre. The successful candidate will have a proven track record in facilities management...

  • Facility Coordinator

    1 month ago

    Glasgow, United Kingdom University of Glasgow Full time

    **Job Purpose** The James Watt School of Engineering estates currently accommodates a varied range of functional space in several locations: James Watt South, James Watt North, Rankine, Acre Rd, Oakbank Industrial Unit as well as Oakfield and University avenues. The Facility Coordinator ensures that the estates physical infrastructure and its related...

  • Facilities Assistants

    4 weeks ago

    Glasgow, United Kingdom NHS Scotland Full time

    NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and...

  • Facilities Assistant

    1 month ago

    Glasgow, United Kingdom University of Strathclyde Full time

    **Salary range**: £20,098 per annum plus 5% non-standard working allowance **FTE**: 1.0 (35 hours per week) **Term**: Open **Closing date**: 27 March 2023 Accommodation Services provides over 1500 bed spaces, across 9 Halls of Residence in the heart of the University Campus in Glasgow. Our customers are diverse and include: those attending a course in...

  • Facilities Co-ordinator

    1 month ago

    Glasgow, United Kingdom University of Strathclyde Full time

    **Salary range**: £25,742 - £28,759 **FTE**: 1.0 (35 hours/week) **Term**: Open ended contract **Closing date**: 20/08/2023 The University of Strathclyde, Estates Services is seeking to recruit a Facilities Co-ordinator to manage the day-to-day operation of our new Learning and Teaching Building. This is a new role for the University and involvement in...

  • Equipment & Facilities Engineer

    3 weeks ago

    Glasgow, United Kingdom Entrust Resource Solutions Full time

    Equipment & Facilities Engineer Location: BioCity, Glasgow. Job Overview Are you currently an Equipment and Facilities Engineer looking for a fantastic opportunity to move in to a new role which offers real potential for growth and development? If so, this could be the role for you as it will provide the opportunity to drive and shape the engineering...

  • Equipment & Facilities Engineer

    3 weeks ago

    Glasgow, United Kingdom Entrust Resource Solutions Full time

    Equipment & Facilities EngineerLocation: BioCity, Glasgow.Job OverviewAre you currently an Equipment and Facilities Engineer looking for a fantastic opportunity to move in to a new role which offers real potential for growth and development? If so, this could be the role for you as it will provide the opportunity to drive and shape the engineering...