Part-time Secretary

1 week ago

Newcastle upon Tyne, United Kingdom GLM Business Support LTD Full time

We are seeking a Part time Legal Secretary to work for a large prestigious law firm in their Health and Regulatory/Personal Injury team in Newcastle. This is a permanent role working 21 hours per week.

**The Role**:
In conjunction with fee earners, organise and prioritise workload on an ongoing basis.

Maintain fee earners' diaries / be aware of fee earners' day to day commitments.

Preparation of inward and outward post.

Alert and agree with fee earners any changes in circumstance and priority with regard to workload.

Liaise with clients and take instructions under the supervision of and as directed by fee earners.

Produce / assist in the completion of monthly bills.

Use precedents as directed and delegated by fee earners to prepare and draft documents as directed and supervised by fee earner.

Preparation of forms as appropriate, under the direction of fee earner.

**The Person**

Be fully conversant with all Microsoft Packages to an advanced level.

Assist with the running workflows in Practice Manager / Case Management System as appropriate and directed by Fee Earners.

Be fully conversant with the firm’s case management system for general accounting enquiries.

Be fully conversant with the firm’s document management system (Interwoven).

Preparation of Court forms, to include Claim Form, Particulars of Claim, Schedule of Special Damages and List of Documents, as appropriate and under the direction of the fee earners.

Be proficient in document preparation including house style, schedule levels, stripping out and re-formatting documents, table of contents, formulas, track changes, document comparison packages.

Facilitating / organising room bookings, accommodation and travel tickets.

Facilitating/organising the booking of telephone conference calls and video conferences.

Undertake any reasonable request not particularised above that reasonably arises from the business activities of the fee earner and/or other members of the unit.

**Telephone**

Maintain a pleasant and efficient telephone manner.

Take full messages and give fee earners all relevant information to facilitate return call if required.

Answer unattended calls within the unit.

Set out of office greeting when fee earners are out of the office.

**Typing**

Provide fee earners with fast and accurate typed material.

Devise precedent letters and documents in conjunction with fee earners to improve productivity and use of the computer system.

Maintain main computer precedent documents in conjunction with the system administrator.

Advise system administrator of problems on the computer system, together with areas for improvement.

**Filing**

Maintain efficient filing and administration system that allows for prompt retrieval of information and material.

**Accounts**

Create and maintain information relating to clients and/or their matters.

Ensure correct inputting and submission of time recording.

Ensure correct use of equipment, including any required reporting of faults.

Maintain replenishment of consumables and advise of any shortages that require re-order.

Files to be opened in a timely manner ensuring all relevant money laundering documentation is completed to comply with the Solicitors Accounts Rules.

**General**

Action duties with due regard to Health and Safety at Work;
Ensure effective liaison with fee earners and secretaries over holidays and required cover.

Liaise with other secretaries within unit to share work, if appropriate, to ensure best use of resource.

Liaise with other secretaries to ensure cover during lunch periods.

This is a great company to work for where you will enjoy great benefits including an attractive pension scheme, generous salary sacrifice scheme, 25 days holiday plus bank holidays and more.

**Salary will be between £21500 - £22500 pro rata.**

**Interviews will be held on line over the next few weeks.**

**Job Types**: Part-time, Permanent
Part-time hours: 21 per week

**Salary**: £21,500.00-£22,500.00 per year

**Benefits**:

- Additional leave
- Company pension
- Life insurance
- Sick pay

Schedule:

- Monday to Friday
- No weekends

Ability to commute/relocate:

- Newcastle upon Tyne: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Legal Secretarial: 1 year (required)

Work Location: Hybrid remote in Newcastle upon Tyne

Reference ID: GLM/258

  • Medical Secretary/support Secretary

    6 days ago

    Newcastle upon Tyne, United Kingdom The Newcastle upon Tyne Hospitals NHS Foundation Trust Full time

    An opportunity has arisen within the Dental Services Directorate for a Medical Secretary/Support Secretary to provide an efficient and comprehensive secretarial service to Consultants and other clinical members of their team. - Interview date: 26th January 2023 - Part time/ full time Newcastle Hospitals encourages all staff and volunteers who are appointed...

  • Team Secretary

    3 days ago

    Newcastle upon Tyne, United Kingdom Jackson Hogg Recruitment Full time

    Jackson Hogg is currently looking for a driven, enthusiastic, and organised Audit Secretary. This is a great opportunity for someone who wants to work in a fast-paced environment as part of a successful and growing team. As an integral part of the Audit team, you will support the department by providing efficient administration assistance, working with, and...

  • Legal Secretary

    2 days ago

    Newcastle Upon Tyne, United Kingdom G2 Legal Limited Full time

    A UK top 100 law firm in Newcastle are looking to recruit a part time Legal Secretary to work within the Personal Injury team within Health & Regulatory. You will assist both Partners and fee earners with their day to day requirements as well as assistingother secretaries within the team. The role is office based and working 22.5 hours across five days....

  • Legal Secretary

    2 weeks ago

    Newcastle upon Tyne, United Kingdom Douglas Scott Legal Recruitment Full time

    Employment Legal Secretary Newcastle City Centre - *HYBRID* Salary Negotiable - £22,000 - £26,000 I’m delighted to be working with a leading firm in Newcastle City Centre, who are currently going through a fantastic period of growth an expansion. As a result, they are keen to add a Legal Secretary to their Employment team in Newcastle City Centre....

  • Legal Secretary

    2 days ago

    Newcastle upon Tyne, United Kingdom Strictly Recruiting Ltd Full time

    **Strictly Recruiting** are on the look out for a skilled **Legal Secretary** to join our clients fast paced and expanding business, providing their team with support on a variety of aspects, putting professionalism and efficiency into each part of your role. Are you an experienced legal secretary? Do you have experience working within a team of solicitors...

  • Employment Legal Secretary

    1 week ago

    Newcastle upon Tyne, United Kingdom Douglas Scott Legal Recruitment Full time

    **Employment Legal Secretary** **Newcastle City Centre - *HYBRID** **Salary Negotiable - £22,000 - £26,000** I’m delighted to be working with a leading firm in Newcastle City Centre, who are currently going through a fantastic period of growth an expansion. As a result, they are keen to add a Legal Secretary to their Employment team in Newcastle City...

  • Employment Legal Secretary

    1 week ago

    Newcastle upon Tyne, United Kingdom Douglas Scott Legal Recruitment Full time

    **Employment Legal Secretary** **Newcastle City Centre - *HYBRID** **Salary Negotiable - £22,000 - £26,000** I’m delighted to be working with a leading firm in Newcastle City Centre, who are currently going through a fantastic period of growth an expansion. As a result, they are keen to add a Legal Secretary to their Employment team in Newcastle City...

  • Employment Legal Secretary

    2 weeks ago

    Newcastle upon Tyne, United Kingdom Douglas Scott Legal Recruitment Full time

    **Employment Legal Secretary** **Newcastle City Centre - *HYBRID** **Salary Negotiable - £22,000 - £25,000** I’m delighted to be working with a leading firm in Newcastle City Centre, who are currently going through a fantastic period of growth an expansion. As a result, they are keen to add a Legal Secretary to their Employment team in Newcastle City...

  • Conveyancing Secretary

    3 days ago

    Newcastle upon Tyne, United Kingdom Capio Recruitment Full time

    Role: Conveyancing Secretary Location: Newcastle **Salary**: Competitive (DOE) Type: Permanent, full-time, office based Capio Recruitment are delighted to be working with a fantastic traditional law firm to find a Conveyancing Secretary based in Newcastle. This is an exciting opportunity to work with a highly reputable, forward-thinking firm that...

  • Family Law Secretary

    1 day ago

    Newcastle upon Tyne, United Kingdom Clayton Legal Full time

    Exciting Opportunity for an Experienced Legal Secretary in Family Law Join a dynamic and growing legal team as a permanent, full-time legal secretary in the heart of there esteemed law firm. My client is currently seeking a skilled professional to support their Family Law team. Position Overview: In this role, you will play a pivotal part in the efficient...

  • Legal Secretary

    1 day ago

    Newcastle upon Tyne, United Kingdom GLM Business Support LTD Full time

    We are seeking a Legal Secretary to work for a large prestigious law firm in their Health and Regulatory/Personal Injury team in Newcastle. This is a permanent role. **The Role**: In conjunction with fee earners, organise and prioritise workload on an ongoing basis. Maintain fee earners' diaries / be aware of fee earners' day to day...

  • Commercial Property Legal Secretary

    Found in: Whatjobs ES C2 - 6 days ago

    Newcastle upon Tyne, United Kingdom Adecco Full time

    Commercial Property Legal SecretaryOur client is seeking an experienced and professional Commercial Property Legal Secretary to join their team on a permanent basis. As a legal secretary, you will play a key role in providing administrative support to the commercial property department, ensuring the smooth running of the team.Responsibilities:Assisting the...

  • Commercial Property Legal Secretary

    1 week ago

    Newcastle upon Tyne, United Kingdom Adecco Full time

    Commercial Property Legal Secretary Our client is seeking an experienced and professional Commercial Property Legal Secretary to join their team on a permanent basis. As a legal secretary, you will play a key role in providing administrative support to the commercial property department, ensuring the smooth running of the team. Responsibilities: Assisting...

  • Family Law Legal Secretary

    1 day ago

    Newcastle upon Tyne, United Kingdom LJW Recruitment Solutions Full time

    I am currently working with a **leading Newcastle Law firm** who are looking for a Legal Secretary to join their Family team in Newcastle. This is an exciting opportunity for an enthusiastic and well organised Secretary to join a friendly, well established and approachable team. You will be required to: - To assist fee earners with the full range of admin...

  • Assistant Private Secretary to The Finance Director

    7 days ago

    Newcastle upon Tyne, United Kingdom Department for Work and Pensions Full time

    **Details**: **Reference number**: - 259692**Salary**: - £38,469 - £45,919- **Job grade**: - Senior Executive Officer**Contract type**: - Permanent**Business area**: - DWP - Finance Group**Type of role**: - Administration / Corporate Support - Corporate Finance**Working pattern**: - Flexible working, Full-time, Job share, Part-time**Number of jobs...

  • Legal Secretary

    3 days ago

    Newcastle upon Tyne, United Kingdom QED Legal Full time

    Published- 5th March 2024- Location- Newcastle upon Tyne, United Kingdom- Category- Law Costs & Support Roles- Job Type- Full-time- Type of Lawyer- Legal Secretary - Salary- £23000 - £26000 per annum- Work Hours- Full-time- Reference No: - BH-44594- Start Date- 2024-03-05- Area of Law- Housing- - Contact- Amy Spark- Contact Phone- 07891 898858- Region-...

  • Secretary of State’s Delivery Unit

    4 days ago

    Newcastle upon Tyne, United Kingdom Department for Environment, Food and Rural Affairs Full time

    **Details**: **Reference number**: - 301232**Salary**: - £49,403 - £61,392- National: £49,403 - £55,823 London: £54,328 - £61,392. For details of our pay on appointment policy, please see below under the heading ‘Salary’.- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Grade 7**Contract type**: -...

  • Medical Secretary

    1 day ago

    Newcastle upon Tyne, United Kingdom St Oswald's Hospice Full time

    Organisation: St Oswald's Hospice Location: Newcastle Upon Tyne **Salary**: £20,225 - £21,746 per annum full time **Job Type**: 37.5 hours per week Closing Date: 2023-03-02 23:59:59 Reference: Medical Secretary St Oswald’s Hospice based in Gosforth, Newcastle upon Tyne provides specialist palliative care and support for local adults with life limiting...

  • Commercial Property Legal Secretary

    2 weeks ago

    Newcastle upon Tyne, United Kingdom Adecco Full time

    Commercial Property Legal Secretary Our client is seeking an experienced and professional Commercial Property Legal Secretary to join their team on a permanent basis. As a legal secretary, you will play a key role in providing administrative support to the commercial property department, ensuring the smooth running of the team. Responsibilities: Assisting...

  • Site Secretary

    1 week ago

    Newcastle upon Tyne, United Kingdom Randstad Construction and Property Full time

    Our client is seeking a skilled Site Secretary to join their team in the North East. As one of the leading house builders in the region, they are dedicated to delivering high-quality homes and exceptional customer service. Responsibilities: Administrative Support: Provide administrative assistance to the site management team, including organising...