Assistant Private Secretary to The Finance Director

3 weeks ago

Newcastle upon Tyne, United Kingdom Department for Work and Pensions Full time

**Details**:
**Reference number**:

- 259692**Salary**:

- £38,469 - £45,919-
**Job grade**:

- Senior Executive Officer**Contract type**:

- Permanent**Business area**:

- DWP - Finance Group**Type of role**:

- Administration / Corporate Support
- Corporate Finance**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Birmingham, Blackpool, Leeds, London, Manchester, Newcastle-upon-Tyne, SheffieldAbout the job

**Job summary**:
This is a challenging and high-profile post at the centre of the department’s Finance Group, which includes not only the finance function, but commercial, security and data protection, risk management, business planning, business strategy, and contact management and partner delivery.

The FDG’s Private Office is a small, closely-knit and highly efficient unit, and the post plays a key role delivering the environment to enable the FDG to focus on her top priorities and discharge her responsibilities efficiently and effectively.

The post holder will be responsible for the ownership of a broad portfolio of the FDG’s responsibilities.

It is imperative the post holder is independent and proactive, adept at acting on their own initiative whilst making a meaningful contribution to the work of the wider team.

**Job description**:
As the Assistant Private Secretary for the Finance Director General, you will:

- Lead a broad portfolio across Finance Group for the Director General, including on key priorities (to be agreed upon appointment), proactively identifying any emerging issues and potential solutions.
- Lead effective briefing for the Director General, to ensure she is prepared and able to effectively execute her role.
- Commission, review, quality assure both strategic and technical advice to the Director General, on key responsibilities - from the Annual Report and Accounts to key parliamentary demands including Select Committees and Public Accounts Committees.
- Provide support to the Finance Executive Team, leading on weekly executive team meetings, including setting agendas and negotiating content, commissioning and liaising with presenters, and tracking and monitoring actions.
- Build effective relationships across the Department including with senior officials within Finance Group and more broadly across DWP, and with Secretary of State, Ministerial and Permanent Secretary private offices.
- Deputise for the Director General’s Private Secretary as required.
- Lead on other tasks befitting of this role as and when required.

**NOTE - **There will be some requirement to travel with overnight stays, particularly to London if not London based.

**Person specification**:
Essential Criteria:

- Excellent organisational and prioritisation skills, being able to work effectively across a range of tasks and under pressure, managing your time efficiently.
- Strong ability to upwardly manage to ensure the Director General can effectively execute their role - including by seeking support on a timely and appropriate basis.
- Excellent communication skills and ability to manage and effectively engage stakeholders and senior officials from across DWP and their offices.
- Excellent team player, being able to work flexibly and collaboratively across tasks to support the Director General

Desirable Criteria:
Understanding/interest in DWP, its strategy and priorities.

Previous private office experience.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Seeing the Big Picture
- Communicating and Influencing
- Working Together
- Delivering at Pace

**Benefits**:

- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles, and will assess your Behaviours, Strengths and Experience.**Sift stage**:
The sift panel will use your Personal Statement to assess your skills and experience against the essential criteria listed for this position.

The CV is for background information only and will not form part of the sift.

**Interview stage**:
If you have been successful in sift stage, you will be invited to an online interview via Teams. You will need to produce evidence of ID at the video interview.

The interview will take a blended approach, and you will be assessed against the behaviours outlined in the job advert, as well as strength based questions.

Further information will be provided to those who are invited to interview and feedback will only be provided if you attend an interview or assessment.

Application sift is planned to be carried out WC: 23rd January 2023
Interviews are planned to be carried out WC: 6th February 2023.

**Further Information**

A reserv

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