Finance Officer

2 weeks ago

London, United Kingdom Support When It Matters Full time

Finance Officer

**Salary**: £27,000 - £30,000 per Annum (Pro-rata)

Part-Time / 3 days a week

Hybrid Role, mainly home based with occasional travel to head office in Hackney.

**Job Summary**:
Support When it Matters, delivers ground-breaking projects across London including substance misuse recovery services, coaching, and volunteering opportunities, behaviour change programmes, and housing to vulnerable adults.

We currently deliver housing solutions across London and are looking to expand our housing team.

As the Finance & Housing Credit Control Officer, you will support the Central SWIM Team to achieve its ambitious plans for growth, whilst maintaining the day-to-day financial functions of the organisation.

The role will require you to deliver a high quality rent and arrears management service, in full accordance with the SWIM policies and procedures alongside managing account enquiries to assist in ensuring that income is maximised and arrears and voids are minimised.

You will also assist in the preparation of financial monthly management reports, preparing budgets and budget forecasts, managing expenditure controls, and ensuring invoicing is managing efficiently with local partners.

**Values**:
At SWIM Enterprises, we believe equality and inclusion strengthen our communities, so we work to inspire a sense of belonging in others.

Compassion, Understanding and Respect for the individual and the communities in which they reside underpin our commitment to enabling positive change.

We offer our life experience and skills to equip individuals with the tools they need and empower them to lead better lives.

SWIM helps seldom heard and vulnerable individuals to access resources and opportunities available to live healthy, purposeful lives.

We exist to add social value by giving something back and encouraging the people we support to do the same.

Our activities involve working with government, business, public services and BAME organisations to champion fairness, challenge discrimination and improve well being.

**Principal Duties and Responsibilities**

Ensure prompt and appropriate contact is made with service users who fall into arrears of

rent and/or other charges. At each contact correctly identify the problem and take

action appropriate to the circumstances to resolve it.
- Provide an accurate, effective and appropriate response to tenants’ enquiries about

their rent accounts.
- Running weekly rent arrears reports, keeping records of actions taken and

corresponding with tenants. Liaising with Housing Services Officer to visit if arrears continue to increase.
- Raising Refund requests for overpayment of rent by tenant. Signing invoices received

for overpayment of Housing Benefit and arranging payment back to Housing Benefit.
- Prepare basic financial statements for customers where needed.
- Prepare invoices and manage payments for the organsiation.
- Develop financial systems for the day-to-day operations of the service.
- Prepare monthly management accounts and be able to present these to the senior management team.
- Prepare and forecast budgets and future budgets for the organsiation and individual services that run within it.
- Manage the expenditure control of SWIM.
- Be efficient on QuickBooks and ensure all financial information is inputted into this system accurately and in a timely manner.
- Work with local authorities to chase pending payments and debts.
- Obtain appropriate authorisation for invoices prior to processing.
- Ensure that invoices are coded and entered into the finance system in a timely fashion.
- Ensure that any payments are allocated correctly against the relevant invoice.
- Produce the weekly Supplier payment run of invoices by bank transfer or BACS, as appropriate.
- Identify and process accurately all bank account entries into the finance system and reconcile the bank account.
- Liaise with operational and other staff on entries where required (e.g., receipt of housing benefit).
- Maintain and report on the sales ledger.
- Raise sales invoices in line with contract requirements and record in the sales ledger.
- Manage credit control and pursue payment where required.
- Receive petty cash and credit card returns from each project site and process in the finance system.
- To be involved in processing the monthly payroll using the internal Sage Payroll system.
- Obtain information from managers including starters, leavers, changes, absences including maternity paternity and sick leave, additional payments and deductions to employees.
- Verifying and processing employee expense claims for payment with monthly salary.
- Check and review monthly payroll output with the Finance manager and Finance Director and obtain approval for payment.
- Processing monthly payroll payments on time:
- Employee Net pay
- HMRC payments (PAYE/NIC)
- Pension contributions.
- Create, reconcile and post the monthly payroll costing journal.
- Deal promptly and effectively with all payr

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