Administrative Assistant

3 weeks ago

Leeds, United Kingdom Arden and GEM Commissioning Support Unit Full time

NHS England has an exciting opportunity for an admin assistant to support the Health & Justice Integrated Adults team. The role is Monday to Friday 9am - 5pm and is on a fixed term contract to 31stOctober 2023. The role will be based either in Leeds or London, or other base considered with some office working and travel as required to NHS England offices.

Please note this role is working for NHSE but hosted by NHS Arden and GEM CSU.

As Administrative assistant the post holder will work as part of a dynamic team in delivering an effective service supporting managers and staff across the Health and Justice Programme to:

- Deliver high quality administrative services that enable the programme team to function efficiently.
- Maintain a version-controlled filing system for all programme documentation including the Programme Definition and plan on a page.
- Administer the programme budget tracking spreadsheet, risks and issues register.
- Arrange meetings, travel requirements, book hotels, meeting rooms / external venues using NHS England’s booking system.
- Take minutes and notes at meetings and write them up in a coherent and readable format and transmit them as agreed with the national programme lead.
- Contribute to the work of the programme, by providing insight from previous programme administration or health service roles, to help to improve the quality of delivery and outputs from the programme.
- Take a pro-active approach to problem identification, resolution and quality improvement.
- Communicate in a courteous, timely and effective manner with programme team members and stakeholders, to ensure that the goals and approach of the programme are made clear and to ensure that the programme speaks with one voice.
- Deal with matters arising as directed or using your own initiative within the parameters agreed with the national programme lead, to achieve the objectives of the programme.

NHS England and NHS Improvement came together on 1 April 2019 as a new single organisation. The NHS Long Term Plan focuses on delivering integrated care to patients at the local level and we can best support the NHS to deliver this as a single integrated organisation.

Our new operating model represents a strong shift to regional delivery supported by expert corporate teams. Local health systems are supported by our integrated regional teams who play a major leadership role in the geographies they manage.

We are jointly committed to creating and maintaining a fair and supportive working environment and culture, where contributions are fully recognised and valued by all and staff feel empowered to carry out their duties to the best of their abilities. As employers we are committed to promoting and protecting the physical and mental health and well-being of all our staff. This underpins our values as set out in the NHS Constitution, supports us to be an Employer of Choice and ultimately enables our employees to support the effective care of our patients.

The seven integrated regions of our joint enterprise will work with local systems to support and improve how care is provided to patients and communities. These regions will be supported by the corporate centre providing expertise and developing policy. The focus will be on guiding and managing the delivery of services through local integrated health systems, sustainability and transformation partnerships, and devolution areas.

Some Key Functional Responsibilities

Project Management

Undertake information/project analysis.
- Participate in relevant internal and external working groups/projects to provide information/analyst advice and support and to maintain data collection systems for its effective use by the team.
- Analyse and report on data and monitor the processing of data and information.
- Provides information to project lead on project and statistical information matters.

Financial and Physical Resources
- Support and inform the requirement and targeting of resources, monitoring spend, implementing and evaluating jobs and delivery of financial recovery/savings plans by providing high quality information and analysis.
- Contribute to the financial delivery of the agreed portfolio ensuring it is delivered on time.

People Management (as required)
- Provide training, advice and support on own area of responsibility where applicable.
- Support training and induction of staff.
- Supervises team on their day to day activities
- Participate in the recruitment processes

Information Management.
- Carry out timely and accurate information analysis and reporting on agreed areas of portfolio and present findings in an agreed manner.
- Develop and maintain databases required for the role and/or department programme.
- Maintain administrative and information resources.
- Contribute to effective information management within the team.

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