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Business Administrator
5 months ago
**Business Administrator**
Glasgow
Salary: £24,205 per annum
34.5 hours per work.
**Why join us?**
**The Disabilities Trust is a leading UK charity** that works alongside people with an acquired brain injury, autism, and learning or physical disabilities to help them live as independently as possible. Our teams across the UK support people to move forward with their lives. It’s a special feeling to share their individual journeys and play a part in the progress they make. Our employees are incredibly passionate about the jobs they do - you’ll find a strong team spirit across our services and amazing colleagues who always pull together and look out for each other.
**MAIN PURPOSE**:
To assist in the running of the Service/Unit/Department in terms of operational, administrative and financial effectiveness, within the policies determined by The Disabilities Trust and within budgets, which will be prepared locally and agreed centrally.
**MAIN TASKS AND RESPONSIBILITIES**
- Establish and monitor timely and efficient office systems using Microsoft Office
- Carry out supervision and assist with the development of secretarial, administration and reception staff as necessary under guidance form the Service / Area Manager(s)
- Ensuring IT policies and procedures are followed and up to date.
- Manage and monitor invoicing, debts, month end accounts and daily banking systems.
- Manage, monitor and audit service payroll systems.
- Set up and maintain systems for managing and monitoring all aspects of income and expenditure including a capital expenditure plan and monthly spending.
- Produce management reports and statistics.
- Ensure service user funding, benefits, income and expenditure are audited on admission and monitored ongoing in accordance with agreed requirements.
- Manage cheque request system and maintain Asset register.
- Monitor agreements and contracts and ensure they are kept up to date.
- Ensure service user funding is regularly reviewed and all information is kept up to date.
- Manage and monitor fee invoicing, petty cash, reconciliations for accounts, credit control, month end processes and banking systems where necessary and if required.
- Assist with the marketing of the service ensuring costs and marketing information are sent out on a timely basis.
- Attend management meetings as required.
- To undertake any other duties as may from time to time be specified by the Trust, that is within the level and responsibility appropriate to the grade of post.
To undertake, any reasonable travelling requirements, in order to fulfil the tasks and responsibilities of the role.
**PERSONAL DEVELOPMENT, SUPERVISION AND TRAINING**
- Participate in regular support and supervision from line management.
- Continuously develop professional knowledge and expertise, attending and participating in learning and development events, meetings, conferences, and events (as requested/approved by line management) to ensure up to date knowledge relevant to the role.
- Attend and participate in regular team and other meetings, both internal and external
**POLICIES AND PROCEDURES**
- The post holder will be expected, always, to be familiar and comply with the written policies, procedures and guidelines for good practice, issued by The Disabilities Trust
- Ensure the Health & Safety policy and procedures are adhered to at all times.
- Take personal responsibility for own health and safety and report incidents and potential hazards as necessary.
**Rewards**:
- 33 days annual leave inclusive of bank holidays (pro rata)
- Excellent training and support
- Group life assurance
- Long service and staff awards
- Nationwide employee staff discounts including discounted eating out and shopping.
- Blue Light Card: provides those in the NHS, emergency services, social care sector and armed forces with discounts online and in-store.
The Disabilities Trust are a Disability Confident Employer. As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy. The Disabilities Trust is committed to promoting a diverse and inclusive organisation. It’s a place where we recognise, celebrate and live our values which includes offering a range of inclusive employment policies and staff engagement forums to support employees from all backgrounds.
The Disabilities Trust operates in a constantly changing environment and as such work priorities and objectives may change. The Trust reserves the right to make reasonable changes to the job purpose and accountabilities.
**ETHICS AND CONFIDENTIALITY**
When working for the Disabilities Trust all employees are required to work responsibly and be accountable for their actions, upholding dignity and the rights and health and wellbeing of our Service Users and their Colleagues.
All staff are required to respect the confidentiality of all matters they may learn relating to their employment, other members of staff and the
