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Secretary

5 months ago

Guildford, United Kingdom Adecco UK Full time

We are currently recruiting for an experienced Secretary to work for the Superintendent for Criminal Justice and Custody Department.

This is a hybrid role but you will be expected to work out of Guildford Police Station ideally 1 or 2 days a week that can be planned ahead to cover specific meetings.

You will be working Monday to Friday - 36 hours a week.

DUE TO POLICE VETTING CRITERIA YOU MUST HAVE RESIDED WITHIN THE UK CONTINUOUSLY FOR AT LEAST 3 YEARS.

JOB PURPOSE:

- Provide a proactive and dynamic secretarial service to principals to allow them to facilitate their strong performance in their own role, and allowing them to work efficiently

KEY ACCOUNTABILITIES:

- Manage senior managers' diaries to ensure that the appropriate appointments and work are given priority and that the principals can make best use of their time
- Draft letters, reports and other documents as requested, to effectively communicate the intended messages and to allow the principles to use their time most productively
- Produce, collate and circulate papers for meetings to ensure that the participants in the meetings receive the appropriate information sufficiently in advance of the meeting to prepare themselves appropriately
- Provide administrative support to designated committees to ensure that accurate minutes are taken and distributed, and that the meetings schedule functions effectively
- Organise events as requested, to ensure that appropriate facilities are in place and that attendees have all of the information they need
- Organise travel for the principal where required, to ensure that cost-effective and good value travel arrangements are made
- To undertake other administrative tasks as requested by managers within the scope of appropriate service level agreements

ESSENTIAL REQUIREMENTS:

- Advanced Microsoft Office skills
- Good general IT literacy
- Ability to write shorthand
- Accurate typing at a speed of at least 70 words per minute
- Strong organisational skills and the ability to manage competing priorities
- Ability to produce good results with limited supervision and limited direct instructions
- Ability to produce high quality work to tight deadlines
- Ability to appropriately handle sensitive information

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

To speak to a recruitment expert please contact Lynette crisp