Executive Assistant to Chief Business Officer

2 weeks ago


Camden, United Kingdom The Francis Crick Institute Full time

Wehave an exciting opportunityavailable for an** Executive Assistant to Chief Business Officer **to join one of the world’s leading research Institutes at a crucial time in its evolution, and play a definitive role in shaping it for the future.You will join us on a **full time, permanent**basis and in return, you will receive a **competitive salary** **Circa £40,000 per annum depending on skills and experience, plus great benefits**
**The Executive Assistant to Chief Business Officer role**:
A newly appointed Chief Business Officer (CBO) has recently joined the Crick to establish and manage a new commercial division. The CBO also sits on the Executive Committee.

We are looking for a highly experienced PA to provide effective EA, administrative and project support to the CBO.

The sucessful **Executive Assistant to Chief Business Officer** needs to be a confident self-starter, proactive, and comfortable to manage the support required at this level, including activities involved when setting up a new department.

**Responsibilities of our Executive Assistant to Chief Business Officer**:
These include but are not limited to:

- Managing the facilitation of day to day operations, answer routine queries to the work related to the CBO
- Support the coordination of activities involved with establishing a new division within the Crick
- Full CBO diary management
- Providing full administrative support to the CBO, ensuring that work is completed accurately, to a high standard and to the required timescale
- Organising and attending meetings and all associated tasks, including booking rooms, booking and greeting visitors and organising refreshments as required
- Supporting the operation of meetings, including preparing agendas and taking minutes
- Arranging travel and itineraries as required
- Proactively compiling and preparing briefing documents and ensuring all paperwork is provided in a timely manner
- Acting as a project co-ordinator, including being accountable for managing own set of projects, working both independently and through collaboration with the offices of other Executive Committee members
- Preparing accurate reports, correspondence and presentations
- Developing effective relationships with both internal and external stakeholders

**Skills and experience we are looking for in our Executive Assistant to Chief Business Officer**:
The post holder should embody and demonstrate our core Crick values**:BOLD, OPEN, COLLEGIATE** in addition to the following:

- Bachelor’s degree (or equivalent experience)
- Substantial experience of supporting a senior leader, preferably in a research or academic environment
- Significant experience of providing PA/administration support, including organising and attending meetings, minute taking, preparing agendas, action notes, arranging travel, itineraries, diary management and other duties as required
- Excellent interpersonal skills, including political awareness and emotional intelligence, enabling the post holder to influence and deliver at all levels and to work effectively with both internal and external stakeholders
- Highly pragmatic, flexible and adaptable with an ability to tailor approach to meet contrasting needs and demands
- Strong planning skills, the ability to prioritize in the face of competing demands, proven success in delivering work personally to tight deadlines
- Good communication skills, both oral and written, including experience of drafting and presenting clear and concise reports on complex issues at management level, always with excellent attention to detail
- Exhibits complete discretion when handling details of a confidential and sensitive nature
- A proven self-starter, proactive, with the ability to work within a complex and evolving environment, with a proven record of innovative problem solving
- Experience of supporting and delivering projects to deadline
- The ability to work independently
- High degree of computer literacy with proficiency in Microsoft Office suite

If you feel you have the skills and experience to become our **Executive Assistant to Chief Business Officer,**please click**‘apply’** today, we’d love to hear from you



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