Administrator - Mod Chicksands
3 months ago
VIVO, a 50:50 joint venture between Serco and EQUANS, has been awarded places on the Defence FM and Housing Maintenance framework contracts.
VIVO embodies both experience and innovation. It combines Serco’s comprehensive track record delivering engineering, technical and FM services to the UK MOD for over 55 years with EQUANS’ market leading FM, energy, asset optimisation and regeneration capabilities.
**Job title**: Administrator
Permanent role
**Location**: MoD Chicksands, SG17 5PR
**Salary**: up to £23,500
The Administrator will be responsible for providing comprehensive administrative support to the Site Management Team, supporting the Area Manager and site management team with allocation and closure of PPM and reactive tasks and the point of contact for site passes.
**Key Responsibilities**: Booking appointments, hot desk, gate access and the meeting room Scanning and printing, as appropriate, to support SDA outputs The answering of any queries (digital/telecom) promptly and politely Preparation and maintenance of reports as directed by management Preparation of meeting minutes, action logs and agendas as required by management. Keeping all H&S warning notices in an index file and send out to each office when received, ownership of all required Noticeboards (H&S etc) ensuring they are kept up to date General administrative support to the SDA. Carry out the duties of the Security Officer for the SDA, ensuring the base security officer’s requirements are met. Book people in at the gate and meet and greet as applicable. Visit the post room on site to collect the mail and post the mail daily. Ensure all post is out of the office within 24-hours. Complete the monthly Health and Safety (H&S) return to the Head of HSEQ by the required date Production and updating of the H&S induction packs as necessary Management of SDA filing systems to support VIVO Quality Management Systems, both electronic and hard copy Order and control stationery, office supplies, consultants, and personal protective equipment Provide administrative support to other departments and areas as and when required Promote a culture of customer service and the meeting of company objectives and values. Plan, organise and co-ordinate internal/external meetings, events, accommodation as requested. Comply with all Health and Safety and Sustainability policies and procedures Cover for other Administration roles across the SDA as required by management.
**What you’ll need to do the role**: Educated to NVQ Level 2 standard or equivalent experiential experience Good working knowledge of Microsoft Office functions Full Driving Licence
Experience of using CAFM
Administration experience
VIVO Defence Services
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