Finance and Admin Assistant

2 months ago


Hoddesdon, United Kingdom Addend Recruitment Full time

Our client is a private company supplying a full range of healthcare products delivering a reliable personalized service to all our customers. Last year the company celebrated 20 years in the pharmaceutical sector.
They are currently looking for a Finance Administration Assistant to join their small friendly team due to company growth. The role is to assist primarily with finance administration/general bookkeeping but also to help with other administration roles withinthe company when necessary.
This is an exciting opportunity for an entry-level Finance Assistant to support their busy team based in their office in Hoddesdon.
**Main tasks**:
**Finance**- Answering enquiries from suppliers and customers
- Checking and processing invoices, and preparation of monthly sales invoices
- Supporting the Finance Manager with the data entry of financial information into Sage 50 and Microsoft NAV
- Creating customer and supplier accounts and maintaining accurate records
- Chasing proof of deliveries and invoice sign off, both internal and external
- Chasing purchase invoices before month end/VAT return
- Supporting other areas of the business with finance queries
- Administration of Purchase Orders (POs)
- Dealing with purchase invoice queries/overcharges - chasing credit notes
- Reconciliation of supplier statements
- Preparation of monthly payment runs
**Sales**:

- Assist with the sales requirements to process sales orders (uploading sales orders into Microsoft Navigation, creating picking list etc)
- Filling forms and completing paperwork requested by our clients to maintain our records in their system
- Liaising with clients to resolve any sales paperwork queries (sending POD, shipment document)
- Assisting with processing customer claims
**Purchases**:

- Uploading purchase orders into Microsoft Navigation
- Liaising with suppliers to resolve any purchase paperwork queries
**General**:

- Answering and directing mainline telephone calls
- Helping the workload of others to meet deadlines
- Assisting with business projects
- Filing
- General Ad Hoc duties as required by management
- Post Office and bank run
- Managing of stationary, general supplies and consumables for office premises
- Assisting with company-wide improvements in relation to documentation and policies/procedures
- Liaising with external IT provider to manage IT tickets
**Skills required and personal qualities**- Impeccable written and verbal communication skills
- Good telephone manner
- Strong numerical skills
- Excellent attention to detail, particularly numeracy
- The aptitude and willingness to learn and develop an accounting skills
- Being familiar with MS Office programs, particularly Excel
- A can-do attitude, being a keen learner
- Enjoying working as part of the team and helping others
- An interest to build a career in finance
- An excellent team player
**Salary:
**£22,000.00-£24,000.00 per year

**Benefits**:

- On-site parking
**Schedule**:

- 8 hour shift



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