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Executive Assistant to The Directors
4 months ago
Staff benefits includes free shuttle bus, and moreRead more below.
**Role Requirements**
- Administration and organisation
- Diary management for the Director(s) including prioritising meeting requests as appropriate, ensuring the best use of his/her time;
- Deal with telephone and in person enquiries with a view to minimising the directors workload;
- Review incoming mail, prioritising, redirecting or responding to issues;
- Draft, edit and format documents, including: correspondence, reports, agendas and PowerPoint presentations;
- Arrange travel bookings / itineraries
- Effectively support meetings in terms of venue, accommodation, equipment,
- and refreshments.
- Provide all relevant papers to the Director(s) in good time, prior to meetings (with Director actions highlighted) to enable preparation;
- Communicate instructions and other messages to managers and staff clearly and promptly on behalf of the Director(s)
- Attend team and other relevant meetings taking and producing minutes for distribution
- (as required);
- Liaise with Reception in relation to external visitors and ensure the smooth running of
- internal and external meetings and visits;
- Ensuring meetings are arranged and administered properly.
- Supporting the directors with specific projects and research.
- Ensure professional standards are maintained
With experience of working in a complex environment, across a large and diverse workforce, you will be exceptionally organised with a high-level of attention to detail. You will naturally possess excellent inter-personal skills, and an ability to consult and positively engage with key stakeholders across the organisation.
**Closing Date: 16**th** April 2023**
**Interview Date: 25**th** April 2023**
**Terms and Conditions**
**_ Strictly no agencies, please._**
- As we often receive high levels of applicants for our roles, we regret that we will only be able to contact those applicants who are shortlisted for interviews. Therefore, if you have not heard from us within 2 weeks of the closing date, please assume you have not been shortlisted for an interview on this occasion._
**About Us**
The Children’s Trust is the UK’s leading charity for children with acquired brain injury, providing expert rehabilitation, education, therapy, and care at our national specialist centre in Tadworth, and to children and their families across the UK, via our Brain Injury Community Service.
Boasting a beautiful 24-acre site in Surrey, we are located just outside of London, close to the M25 (accessible via Junction 8, A217 to Tadworth) and easily accessible via National Rail, by way of: Clapham Junction, Sutton, and Epsom.
**Staff Benefits**
The work we do is highly rewarding, and in addition to an attractive salary, we offer a valuable range of benefits, including, adoption pay, time off for fertility treatment, enhanced paternity leave, paid carers leave, time out days for those experiencing menopause symptoms, time off for gender reassignment.
We also offer additional annual leave days for those with long service, with entitlements ranging from 35 to 41 days (including bank holidays) depending on your length of service.
**Rehabilitation of Offender’s**
We comply with the Disclosure & Barring Service (DBS) code of practice and have a written policy on the recruitment of applicants with criminal records, both of which are available on request.
**NHS Covid Pass**
The Children’s Trust has a duty of care to minimise the risk of all infectious diseases to the vulnerable and extremely vulnerable children and young people in our care, as well as our employees and volunteers. As a result, we require staff to provide a valid NHS Covid Pass (or proof of Covid vaccinations or medical exemption) for all roles at Tadworth Court and in the Brain Injury Community Service. We also expect staff to have taken or be willing to take relevant immunisations required by the role to protect them against infectious diseases, (unless you are medically exempt).
**Equal Opportunity Employer**
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