Conference and Bookings Administrator

3 weeks ago


Oxford, United Kingdom Ripon College Cuddesdon Full time

**Summary, purpose and objectives of the role**

This is a key role in the hospitality team administering enquiries and bookings for the College’s buildings, as well as being a welcoming onsite presence and point of contact for conference and other users.

As a member of the Bursarial team to support the work of the Bursar and Deputy Bursar across all aspects of Cuddesdon’s activities, helping to enable the smooth, friendly and efficient operation of a small but complex organisation in which the contribution of each team member is valued and appreciated.

**Main duties and responsibilities**
- **Conference, events and guest stays**_

Take and co-ordinate bookings for all meeting rooms and accommodation - this includes all college or student related bookings and those from external groups.

Receive and manage conference enquiries, meeting with prospective clients, establishing requirements, issuing quotations and booking forms, dealing with all correspondence, allocating rooms and invoicing.

Input all bookings into the College booking system and ensure data is accurate and up to date.

Ensure all information necessary for the smooth running of an event or booking is collected, including dietary requirements, mobility or disability requirements.

Attend as necessary to greet guests and issue keys, or to arrange a deputy.

Liaise with colleagues - catering, housekeeping - to ensure the best possible service to students and outside visitors.

Update public calendars with all bookings and events.

Arrange for the payment of deposits by hirers, and issue invoices for full payment.

Manage the student meal booking system and publicise the menu.

Ensure AV and other equipment in the meeting rooms is set up correctly and in good working order.
- **Other Duties**_

Cover for reception and general office functions (when other staff absent)

Assist with marketing, promotion and communication of conference activity.

Other duties as directed by the Bursar or Deputy Bursar as required.
Summary Terms & Conditions
**Hours**: 35 hours per week Monday to Friday, with occasional flexibility for evening/weekend working

**Location**: Cuddesdon

**Salary**: c £25k

**Holiday**: The holiday entitlement is 6 weeks plus 8 bank holidays. Annual leave will not normally be granted during term time. You will be required to take up to a week of annual leave during each of the Christmas and Easter closed periods.

**Pension**: You will be eligible for membership of a Church of England Pension scheme to which the College contributes 6.5% of basic pay and the employee is required to contribute a minimum of 1.5%. In addition the College pays 0.5% for life insurance cover.

**College Meals**: You may join students and staff for free lunches in the College dining room during term time when the kitchens are open.

Ripon College Cuddesdon is committed to safeguarding and ensuring the welfare of children and adults. This is a responsibility that is shared by all staff. The suitability of all prospective employees will be assessed during the recruitment process in line with this commitment. We have safeguarding policies in place which staff are expected to read at induction and keep up to date with any policy changes throughout their employment and/or volunteering experience. Regular training is provided.

**Circumstances**

Occasional weekend / evening work

**Job Types**: Full-time, Permanent

**Salary**: £25,000.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Discounted or free food
- Free parking
- On-site parking
- Sick pay

Schedule:

- Monday to Friday
- Weekend availability

Ability to commute/relocate:

- Oxford: reliably commute or plan to relocate before starting work (required)

Work Location: One location



  • Oxford, United Kingdom Vibe Recruit Full time

    Job Title: - Conference & Bookings Administrator- Contract Type: - Permanent- Location: - Oxford- Industry: - Administration and Office Support- Reference: - CONFALR_1700223146- Contact Name: - Ally Ross- - Job Published: - 17 November 2023 Job Description Do you have previous experience in a customer facing role and have good administrative skills? Would...


  • Oxford, Oxfordshire, United Kingdom Ripon College Cuddesdon Full time

    Summary, purpose and objectives of the roleThis is a key role in the hospitality team administering enquiries and bookings for the College's buildings, as well as being a welcoming onsite presence and point of contact for conference and other users.As a member of the Bursarial team to support the work of the Bursar and Deputy Bursar across all aspects of...


  • Oxford, United Kingdom The Queen's College, Oxford University Full time

    **The College and the Role** **Purpose of the role** The Conference and Functions Administrator coordinates a wide range of term-time functions for students and fellows, gaudies for the College, and in the vacation the booking and coordination of commercial conferences and events. Effective communication with a number of departments in the college is...


  • Oxford, United Kingdom The Recruitment Group Full time

    We are delighted to be working with one of Oxford's most prestigious colleges within the University who are recruiting for an Administrator to join their Events Team in central Oxford working initially for 8 weeks. **Your responsibilities include**: - Maintaining the events diary - Liaising with events clients; taking bookings, contracts and recording...


  • Oxford, United Kingdom Nuffield Health Full time

    HEAD OFFICE Bookings Administrator **Bookings Administrator** **Nuffield Health Oxford, The Manor Hospital | Bookings | Permanent | Full time** **£23,887.50 per annum** **37.5 hours per week** Nuffield Health is Britain’s largest Healthcare Charity. We’re supporting people in their most vulnerable moments and it starts with you. As a Bookings...


  • Oxford, United Kingdom Lincoln College, University of Oxford Full time

    Lincoln College, part of the University of Oxford, is seeking to appoint a proactive and commercially-focused Conference & Events Assistant. This is a fantastic opportunity for a successful and motivated individual to add substantial value in a pivotal role within the College, at a time when the College is growing its Conference & Events operations. The...


  • Oxford, United Kingdom Nuffield Health Full time

    Bookings Administrator Nuffield Health Oxford, The Manor Hospital | Bookings | Permanent | Full time £23,887.50 per annum 37.5 hours per week Nuffield Health is Britain’s largest Healthcare Charity. We’re supporting people in their most vulnerable moments and it starts with you. As a Bookings Administrator at The Manor Hospital, you’ll be a...


  • Oxford, United Kingdom Nuffield Health Full time

    Bookings AdministratorNuffield Health Oxford, The Manor Hospital | Bookings | Permanent | Full time£23,887.50 per annum37.5 hours per week Nuffield Health is Britain's largest Healthcare Charity. We're supporting people in their most vulnerable moments and it starts with you. As a Bookings Administrator at The Manor Hospital, you'll be a conscientious...


  • Oxford, United Kingdom Nuffield Health Full time

    Bookings AdministratorNuffield Health Oxford, The Manor Hospital | Bookings | Permanent | Full time£23,887.50 per annum37.5 hours per week Nuffield Health is Britain's largest Healthcare Charity. We're supporting people in their most vulnerable moments and it starts with you. As a Bookings Administrator at The Manor Hospital, you'll be a conscientious...


  • Oxford, Oxfordshire, United Kingdom Ethical Property Full time £33,000

    Ethical Property Company London United Kingdom Other Salary: Up to £33,000 a year, inclusive of London Weighting Allowance at £3,072 a year subject to experience Working hours: Full time, 37.5 hours a week, Monday to Friday, between 8 a.m. and 6 p.m. (Flexible according to business needs) with an hour for lunch. Location: The Foundry, 17 Oval Way,...

  • Bookings Administrator

    2 months ago


    Oxford, United Kingdom Nuffield Health Full time

    HEAD OFFICE Bookings Administrator Bookings Administrator Oxford Hospital | Administration | Permanent | Full Time £21,732 per annum 37.5 hours per week Are you a confident and customer-focused administrator, who’s passionate about great customer service? Then you could be just who we’re looking for. Join the nation’s largest Healthcare Charity and...


  • Oxford, Oxfordshire, United Kingdom BRELLIS RECRUITMENT LIMITED Full time

    This is an absolutely superb opportunity to join Oxford University in the role of Conference and Events Manager.This is a fixed term contract for two years in the first instance due to maternity leave and an internal secondment.Alongside 38 days holiday, the university offer a range of incredible benefits and highly competitive salaries.This role would suit...


  • Oxford, United Kingdom Nuffield Health Full time

    HEAD OFFICE Bookings Administrator Oxford Hospital | Administration | Permanent| Full Time| Salary up to £19,500 per annum depending on experience 37.5 hours per week Are you a confident and customer-focused administrator, who’s passionate about great customer service? Then you could be just who we’re looking for. Join the nation’s largest...


  • Oxford, United Kingdom Nuffield Health Full time

    HEAD OFFICE Bank Bookings Administrator Administrator Oxford Hospital | Bank Contract | Part Time | £10.53 per hour. Working on the bank means you are not contracted to a set number of hours per week but instead work on an ad-hoc basis to suit the needs of the business and your availability. **Description**: Amazing things can happen when a team works...


  • Oxford, United Kingdom Nuffield Health Full time

    HEAD OFFICE Bookings Administrator Bank Administrator Oxford Hospital | Bank Contract | Part Time | £11.16 per hour. Working on the bank means you are not contracted to a set number of hours per week but instead work on an ad-hoc basis to suit the needs of the business and your availability. Amazing things can happen when a team works as one. At The...


  • Oxford, Oxfordshire, United Kingdom Nuffield Health Full time

    HEAD OFFICEBookings Administrator BankAdministratorOxford Hospital | Bank Contract | Part Time |£11.16 per hour.Working on the bank means you are not contracted to a set number of hours per week but instead work on an ad-hoc basis to suit the needs of the business and your availability.Amazing things can happen when a team works as one. At The Manor...


  • Oxford, Oxfordshire, United Kingdom Bloomsbury Publishing PLC Full time

    Conferences Assistant, Academic & Professional MarketingThe OpportunityBloomsbury is looking for a Conferences Assistant to join our Academic & Professional Marketing department to assist the Global Conferences Manager in managing our presence at conferences and events.This is a key, fast-paced role helping showcase our brands at conferences ranging from the...


  • Oxford, United Kingdom The Recruitment Group Full time

    We are delighted to be working exclusively with a prestigious and well-respected Oxford College, to recruit an Events Administrator to join the internal Events team. This is a full time permanent role, working 9:00 - 17:00 Monday to Friday, with occasional weekend availability required.Responsibilities include: - Liaise with internal departments to...


  • Oxford, United Kingdom The Recruitment Group Full time

    We are delighted to be working exclusively with a prestigious and well-respected Oxford College, to recruit an Events Administrator to join the internal Events team. This is a full time permanent role, working 9:00 – 17:00 Monday to Friday, with occasional weekend availability required. Responsibilities include: Liaise with internal departments to...


  • Oxford, Oxfordshire, United Kingdom The Recruitment Group Full time

    We are delighted to be working exclusively with a prestigious and well-respected Oxford College, to recruit an Events Administrator to join the internal Events team. This is a full time permanent role, working 9:00 – 17:00 Monday to Friday, with occasional weekend availability required. Responsibilities include: Liaise with internal departments to...