Renewals Coordinator

5 months ago

London, United Kingdom EIP Full time

**Job title**: Renewals Coordinator

**Location**: London

**Department / EIP tech group**: Records

**Reports to**:Records Operations Manager

**Term**: Permanent

**Working arrangement**: Full-time

**About the vacancy**

**Your Team**

The Records team is made up of a Records Team Manager, a Records Operations Manager, a Senior Records Coordinator, two Records Assistants and a Renewals Assistant. The team falls under the wider Client Services department.

Members are based in London and Bath and deal with a variety of responsibilities in order to facilitate the smooth-running of the Records function.

**What You Will Do**

As a Renewals Coordinator, you will be responsible for overseeing and managing the renewals processes, including maintaining the Renewals inbox, answering all renewal-related queries, and arranging renewals meetings. You will monitor the renewals diary list and liaise with our third-party renewals provider, regarding monthly reminders, renewal payments, mop-up reports, status updates, proprietor changes, and any discrepancies they bring to our attention.

Additionally, you will be responsible for monitoring global changes to renewal-related law, updating procedures and keeping the team informed.

In this role, you will also be responsible for sending monthly renewal reminders to clients, updating Inprotech with status changes and renewal payments, and managing the renewals 'General' files. You will handle one-off renewal payments, billing, and sending payment confirmations and produce reports on the same for the team. You will also perform the monthly conflict checking.

**Skills, experience & qualifications**

**What You'll Need To Be Successful**

To be successful in this role, you will need to be comfortable working in a modern, fast-paced environment where you are given a level of autonomy to do your work. You will have a strong attention to detail, producing accurate work at all times, and be a good timekeeper with the ability to respond to urgent requests and organize your work to meet deadlines.

You will also have a willingness to act as a team player, with a positive, proactive, and flexible approach, and an interest in helping others and taking on new challenges.

In addition, you will have excellent IT skills, including a working knowledge of Microsoft Office and Inprotech, and excellent written and verbal communication skills. You will have the initiative and ability to act independently, and the ability to deal with a variety of people at different levels. You will be reliable and trustworthy, with a professional approach.

**Rewards & benefits**

We offer a competitive salary and several benefits, including bi-annual bonuses, pension, medical insurance, an electric vehicle scheme and enhanced leave policies amongst others.

**About EIP**

EIP is award-winning and specialises in high-value and complex patent matters. Our multidisciplinary team combines patent attorneys, litigators and commercial IP lawyers in three of the world’s main patent markets - Germany, UK and USA. EIP has an impressive global client base from SMEs to multinational blue-chip companies and includes telecoms owners, major software developers, pharma and biotech companies, medical device manufacturers, aerospace and logistics companies.

The business is organised into several tech areas to reflect the expertise of the attorneys and lawyers at EIP. These include EIP Dynamics, EIP Elements, EIP Life, EIP Healthtech, and EIP Energy, as well as our class-leading electronics practice, EIP Digital. We also have an award-winning Litigation team.

EIP has been recognised for its expertise across legal directories and awards. For the fourth year in a row, EIP has been ranked in the FT's list of Europe’s Leading Patent Law Firms. In 2022, EIP won Managing IP’s ‘European Patent Contentious Firm of the Year’, and for four years from 2018 to 2021 EIP was named as Managing IP’s ‘UK Patent Contentious Firm of the Year’.

Diversity is an intrinsic part of EIP’s business culture. We are proud to support the IP Inclusive initiative and we are a signatory to the IP Inclusive Charter. EIP actively engages in diversity efforts and is committed to developing an attitude of openness for the benefit of all those working in the IP profession.

**Other information**

EIP has a friendly, progressive and mutually supportive working environment along with a smart casual dress policy and stylish modern offices.

**Equal opportunities

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