Personal Assistant

2 weeks ago

London, United Kingdom Howden Group Holdings Full time

From day one, our mission has been to create an independent business with a unique culture - one that is controlled by the people who work for it. Finding the most talented and entrepreneurial people has always been key to our success.

People come to Howden Group Holdings for lots of different reasons, but they stay for the same one: our culture. That’s what sets us apart, and why we nurture and retain the best talent in the market. Whatever your priorities - work/life balance, career progression, sustainability, volunteering - you’ll find like-minded people driving change at Howden Group.

About the Role

An exciting opportunity has arisen for a PA & Team Administrator to our Group HR Director and HR Leadership team this is an exciting opportunity to join our fast-growing and transformational business at a pivotal moment in its evolution.

This is a key role in supporting the HR function in delivering a global People Agenda for Howden Group. A primary focus is managing the Group HR Director’s diary, scheduling meetings internally and externally, organising international travel and events. Additionally, this role will provide some administrative support across the UK members of the HR Leadership team. For example, this role will provide essential support in organising and monitoring projects, manage our budgets and reporting, enabling effective collaboration across the function.

You will thrive in this role if you are extremely organised, with excellent verbal and written communication skills, have the ability to form influential relationships and build a network quickly. The role requires exceptional IT skills, including MS Office products such as PowerPoint and Excel. Additionally you will be confident and able to take the initiative in ambiguous circumstances coupled with excellent time management skills. The ability to adapt priorities to meet deadlines and constantly changing demands are essential, as are accuracy and attention to detail.

Key Accountabilities:
- Full diary management for, Group HR Director and ad-hoc diary support HR Leadership Team- Planning, organising and supporting internal and external meetings and providing necessary documentation which includes proactively arranging agendas and papers ahead of meetings in a timely and efficient way- Acting, as required, as meeting secretary, recording and distributing notes, actions and following up as appropriate- Booking travel and accommodation for international travel where required- Providing project administrative support to the HR Leadership team including but not limited to, formatting documents, reports and presentations,- Lead and coordinate on key HR meetings and forums - setting the agenda, structure and format of meetings and facilitating sessions- Manage consolidation monthly reporting requirements for Group HR Director and HR Leadership team. This includes monthly HR reports for the Group ExCo, board meetings and divisional leadership meetings. Key reports include consolidation of key HR metrics and progress against global People Agenda- Support the HRD and HR Leadership team in managing the HR budget, working with the Finance team to provide regular updates and MI on plan vs actuals. Support forward looking budgeting and forecasting process- Manage invoicing process and approvals for the HR function- Support the Group HR Director and HR Leadership Team to produce appropriate internal team communications- Manage key initiatives for the HR team (e.g., Office moves, New laptop deployment, software upgrades)- Handling confidential information in a discreet, sensitive and diplomatic manner, ensuring security of access to such information is maintained at all times.

Knowledge, Skills & Experience- The successful applicant will have a proven track record of delivery in a PA/Team Assistant type role and be comfortable delivering excellent support to the Group HRD/HR Leadership team whilst maintaining an effective relationships with the broader team- An ability to prioritise is key as is the ability to manage a broad range of tasks from structured e.g. Taking minutes and diary management to creative e.g. event co-ordination and communications- The ability to demonstrate attention to detail and pride in their delivery highly valued- Experience working in a large complex and international organisations- A natural ability to seek out and connect with "solution providers/fixers", irrespective of whether they are based in the office or remotely- A positive, can-do approach to work, and transparency in communication/sharing ideas, issues, needs, concerns- Ability to work in a fast-paced and ambiguous environments, and a proven ability to be proactive/work on own initiative- Need fully operational knowledge of Microsoft Office (Outlook, PowerPoint, Word), as well as Microsoft Live Meeting and Microsoft SharePoint. Must also have basic Excel knowledge.- Excellent time management/organisational skills and high throughput of quality work-

  • Personal Assistant

    7 days ago

    London, United Kingdom Personal Hiring Full time

    **Personal Assistant** I need to hire a personal assistant. The main job is to accompany my husband and help him integrate into life in the UK as soon as possible. My husband can't speak much English, the assistant needs to help him practice English communication and introduce life in the UK to him in a 3 weeks’ time. **Working Hours**: Every Monday to...

  • Personal Trainer

    1 week ago

    London, United Kingdom Personal Training Full time

    Third Space is a collection of luxury health clubs in London; individualin style, bound by a common philosophy: to provide outstanding fitness spacesthat members feel are their own. Our people are the creators that bring thespace to life. We’re a team of motivators, inventors, and coaches; alwaysstriving to grow and evolve. It’s not just a job, it’s a...

  • Personal Assistant

    4 weeks ago

    London, United Kingdom Signature Recruitment Ltd Full time

    Are you a well experienced Personal Assistant? Are you excellent at developing strong working relationships? Signature Recruitment have an exciting opportunity with our client, a prestigious London University as a Personal Assistant to a Head of Department. This exciting new role is full-time and on a temporary contract. **Personal Assistant** **Main...

  • Personal Assistant

    4 weeks ago

    London, United Kingdom Signature Recruitment Full time

    Are you a well experienced Personal Assistant? Are you excellent at developing strong working relationships? Signature Recruitment have an exciting opportunity with our client, a prestigious London University as a Personal Assistant to a Head of Department. This exciting new role is full-time and on a temporary contract. **Personal Assistant** **Main...

  • Cook/housekeeper

    2 days ago

    West London, United Kingdom Personal Staffing Full time

    **Cook/Housekeeper** **Location**: London, Belgravia **Employment Type**:Full-time, Live-in or Live-out **Job Summary**: **Key Responsibilities**: - Prepare healthy and light meals according to the Principal's dietary preferences, focusing on vegetables and grilled fish. - Perform housekeeping tasks to maintain the cleanliness of the property such as...

  • Personal Assistant

    6 days ago

    London, United Kingdom Signature Recruitment Ltd Full time

    Are you a well experienced Personal Assistant? Do you want to utilise your excellent ability to develop strong working relationships? Signature Recruitment have an exciting opportunity with our client, a global sustainable investment company, as a Personal Assistant. This exciting new role is full-time and permanent, based in Central London. **Personal...

  • Personal Assistant

    2 weeks ago

    London, United Kingdom Australasian Recruitment Company Full time

    **Personal Assistant - Hybrid** **Salary: £22.41 per hour** **Personal Assistant Responsibilities**: - Devising and maintaining office systems, and organising and maintaining diaries - Arranging travel, visas and accommodation - Meeting and greeting visitors at all levels of seniority, and liaising with clients, suppliers and other staff - Producing...

  • Personal Assistant

    6 days ago

    London, United Kingdom Signature Recruitment Ltd Full time

    Are you a well experienced Personal Assistant? Do you want to utilise your excellent ability to develop strong working relationships? Signature Recruitment have an exciting opportunity with our client, a global sustainable investment company, as a Personal Assistant. This exciting new role is full-time and permanent, based in Central London. **Personal...

  • Personal Assistant

    4 weeks ago

    London, United Kingdom 5 Hertford Street Full time

    **Personal Assistant** 5 Hertford Street is the beautifully appointed private member's club owned and operated by entrepreneur Robin Birley; located in the heart of Mayfair. Our aim is to be a home away from home, in the utmost comfort, where members are looked after by a team who know them by name. We are currently looking for a Personal Assistant to join...

  • Personal Assistant

    4 weeks ago

    London, United Kingdom Adecco Full time

    **Personal Assistant** **Permanent** **Salary: £38,000 - £40,000 pa** **Cavendish square** **Days: Monday - Friday - in the office 5 days per week** **Our client is delighted to be recruiting a Personal Assistant to the Managing Director** **Overall purpose of the role** To ensure the Director is fully supported. They are seeking to recruit a Personal...

  • Personal Assistant

    4 weeks ago

    London, United Kingdom Page Personnel - UK Full time

    A great opportunity to work for the NHS. - Role is temporary for an immediate start. **About Our Client**: An NHS Trust in London. - Personal Assistant - Diary management - Inbox management - Setting and chasing agendas, following up actions - Minute taking **The Successful Applicant**: - Personal Assistant - Previous role in the NHS/healthcare/public...

  • Butler

    2 days ago

    West London, United Kingdom Personal Staffing Full time

    **Key Responsibilities**: - Welcoming and greeting guests upon arrival. - Managing household staff and coordinating their duties. - Assisting with event planning and execution. - Handling wardrobe management and clothing care. - Maintaining the cleanliness and organisation of the household. - Managing household inventories and making purchases as needed. -...

  • Personal Assistant

    4 weeks ago

    London, United Kingdom Signature Recruitment Full time

    Are you a well experienced Personal Assistant? Do you want to utilise your excellent ability to develop strong working relationships? Signature Recruitment have an exciting opportunity with our client, a global sustainable investment company, as a PersonalAssistant. This exciting new role is full-time and permanent, based in Central London. **Personal...

  • Personal Assistant

    4 weeks ago

    London, United Kingdom Page Personnel - UK Full time

    A great opportunity to work for a not-for-profit organisation. - Role is temporary for an immediate start. **About Our Client**: A not-for-profit organisation in London. Personal Assistant: - Supporting a Director and their team - Diary management - Managing daily meetings - Attend meetings, prepare agendas and papers - Minute taking at meetings, follow...

  • Personal Assistant

    1 week ago

    London, United Kingdom Womble Bond Dickinson Full time

    We're currently looking for a Personal Assistant to join our London office on a full time, permanent basis. This role falls within our hybrid working policy. Whilst some flexibility is required, most new full-time employees spend around 3 days in the office and 2 days working from home.  The team Our Executive Services team consists of three...

  • Personal Assistant

    4 weeks ago

    London, United Kingdom Tiger Recruitment Ltd Full time

    **Personal Assistant** **Permanent** **City of London** **£32,000 - £38,000** **5 days in the office** Our client is an established consulting firm in London looking to hire a Personal Assistant to join their team. This is an amazing opportunity for someone who is looking to take the next step in their career while working for a reputable firm. You...

  • Personal Assistant

    6 days ago

    London, United Kingdom SW19Recruitment Full time

    A unique and exciting opportunity has arisen to work as a personal PA to a high profile individual as part of an international team. This role would appeal to an experienced PA who has a solid understanding of the flexibility, discretion and trust required in this type of role and has worked at a similar level previously. Job Overview: The role is to...

  • Personal Assistant

    4 weeks ago

    London, United Kingdom Office Angels Full time

    Our client is looking for Private Personal Assistant, with experience of working within a similar role and will be responsible for providing PA support. **JOB TITLE**: Personal Assistant **JOB TYPE**: Temporary **SALARY**: £16 Per hour **DURATION**: 27th December - 2nd January **HOURS**:1pm - 8pm **LOCATION**:...

  • Personal Assistant

    1 week ago

    London, United Kingdom Gibbs Hybrid Full time

    Personal Assistant - London/Remote Prestigious London based client requires an accomplished Personal Assistant to support 1 VP and 3 Directors for an initial 6 months PAYE contract. You should have had previous global experience, understand visa and international travel requirements and what restrictions apply, manage international travel and navigate the...

  • Personal Assistant

    2 weeks ago

    Central London, United Kingdom Tay Associates Ltd Full time

    A renowned financial services firm is seeking a dynamic Personal Assistant to support a busy team who travel frequently.Based in stunning offices in the West End, the Personal Assistant will support Analysts through to Managing Directors.  The Personal Assistant will provide proactive diary management, arrange high volumes of international travel, process...