Office Assistant
2 weeks ago
**Why work for LabX Media Group?**
Employee health matters Comprehensive benefits, employee assistance programs, paid time off
We have flexible work schedules We want you to feel comfortable structuring your days in a way that works for you.
Comfortable workspace Home or office - we want to foster collaboration, creativity, innovation. Therefore, making a flexible policy fits our diverse workforce.
We appreciate your hard work Employee recognition, bonuses, career growth, and much more. Appreciation is highly important to the LabX Media Group’s culture.
We believe in work hard/play hard We encourage team socials and our online “water-cooler” group chat with colleagues to step away from the day-to-day and have some laughs.
We believe in diversity and inclusion Our open-door policy makes all employee inclusive partners and help prevent and remove systemic barriers.
We care about our community Being a business in a small town, we give back to our community regularly through sponsorships, donations, and community involvement.
**Responsibilities**:
- Maintain inventory of office, kitchen, and cleaning supplies, building and placing orders
- Manage TN shared calendar for all meeting room bookings and ensuring meeting room etiquette is observed and followed
- Set up mail, and package shipments, accept deliveries and complete mail runs
- Communicate with maintenance services, scheduling appointments and coordinating work
- Coordinate tradeshow attendance, booth and material shipments, registrations and bookings for company attended tradeshows and conferences
- Book hotels, reservations and meeting rooms at local venues and taxi/airport transportation coordination for team travel requirements
- Support the Accounting and HR departments with over-flow work including data entry, filing, scanning and other ad hoc support duties
- Support staff event planning and coordination
- Build and maintain spreadsheets using excel
- Support in the delivery of the 2023 H&S strategy and objectives
- Conduct general office and impromptu errands
- Management of Internal Director/Managers Meetings including booking, arranging the agenda, attending, and taking minutes and post meeting action points
- Utilities management including - meter readings, waste disposal, security infrastructure (CCTV) and other related priorities
- Maintaining relationships and action requests via ‘Approved Contractors’ for the provision of office cleaning services and an additional maintenance objectives
**Experience & Qualification [Desirable / Essential]**:
- 1-3 years in an office assistant, reception or related role (E)
- High level of organizational, interpersonal and communication skills (E)
- Proven task management and prioritization skills (E)
- Educated to GCSE level (or equivalent) (E)
- Experience with H&S or a H&S qualification would be a distinct advantage (D)
**About Us**:
LabX Media Group’s brands and product solutions deliver trusted, timely and deep information across print and digital products to empower our customers and advance their research. LMG is a leading worldwide science publishing company that delivers meaningful industry content and integrated marketing solutions for the scientific community.
Technology Networks is an internationally recognized online scientific news publication that provides focused, high-quality coverage of analytical chemistry, life sciences, drug discovery and neuroscience. Attracting over 1 million users every month, we are proud to be one of the most visited publications in the sector.
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