HR Coordinator

2 months ago

London, United Kingdom Strategic Resources ERC Ltd Full time

:
Based in our London head office and reporting to the Head of HR, Corporate Functions and UK, the position of HR Coordinator plays a key role in the UK Human Resources team. They are the first point of contact and face of HR to employees and contractors inour London and Aberdeen offices and to our offshore population. They ensure professional, timely and accurate resolution of all queries and issues - escalating to HRBP’s and Head of HR where necessary. They also provide guidance on the utilisation of our HRsystems and processes and manage the integrity of our employee data. HR Coordinator is also responsible for the preparation of accurate contractual documentation, monthly payroll processing and benefits administration.

MAIN DUTIES & RESPONSIBILITES:
Providing first line advice and guidance to our employees and management team, actively seeking solutions to resolve issues.
Ability to prioritise issues and escalate to HRBP’s and Head of HR where necessary.
Happy and confident to contribute ideas for continual improvement and innovation within the HR function.
Responsible for data integrity and maintaining accurate electronic employee records within our HRIS tool SuccessFactors (SF) and SAP. Regularly review the data you own to ensure real-time reporting is always based on accurate base-data.
Good understand of GDPR regulations and ability to translate into daily working practices.
Proactive and accurate administration of all actions related to the employee lifecycle e.g. onboarding, crossboarding and offboarding with a view to improving employee experience across the board.
Preparation of accurate contractual documentation and related correspondence (using DocuSign to issue).
Responsible for payroll processing and related administration. Key interface with outsourced payroll provider for all UK payrolls (Aberdeen, London, Modified payroll and Global Employment Company - c280 employees/payslips in total) ensuring timely deliveryof an accurate payroll every month.
Monitor queries received from UK population and deliver regular reports to identify trends, providing insight gained from this to local or global colleagues (as appropriate) for further review.
Ability to flag HRIS issues and work with wider HR team and external consultants to resolve and improve user experience. Undertake role of 'Digital Tag’ for UK with requirement to participate in a working group with other HR Coordinator’s from the global teamfocusing on IT related systems issues, systems testing (as needed) and more general areas for continuous improvement.
Responsible for all benefits administration, day to day, monthly and provide support in relation to annual renewal processes (Pension, PMI, Dental, EV Cars etc.).
Support any internal or external audit requests in a timely manner.
Provide accurate reports for monthly finance reforecast (RFC) process e.g. Annual Leave, cost centres, time writing and headcount reports.
Support HRBP’s with any international mobilisations, short or long term assignments and any immigration requirements. Work with our managed mobility service providers (Vialto) regarding tax and payroll compliance.
Close working relationship with our recruitment Managed Service Provider (MSP) to ensure timely and accurate preparation of PO’s for new contractors and for contract extensions.
Responsible for Purchase Order (PO) process for designated UK contractor population. Working with and supporting hiring managers as necessary. Also responsible for Purchase Requisition (PR) preparation for UK HR contracts/services using SAP.
Time and Attendance administration including time writing set-up in SAP for eligible employees and contractors. Management of employee leave balances within SAP including year-end reconciliation process.

CONTEXT & ENVIRONMENT:
Position based in London however regular travel to the clients Aberdeen office will be required.
Hybrid working arrangement available.

REQUIRED COMPETENCES/ QUALIFICATIONS / EXPERIENCE / PROFILE:
Previous relevant HR administration experience gained in a fast-paced working environment.
Working understanding of people management principles, practices and procedures including a good grasp of UK employment legislation.
Oil & Gas industry experience beneficial but not essential.
CIPD certification (or working towards) would also be beneficial.
Degree qualification in a relevant discipline would be beneficial but not essential.
Highly computer literate - previous experience with SAP, SuccessFactors (or other similar HRIS tool) and MS Office suite is essential.
Self-starter with excellent organisational and time management skills.
Meticulous attention to detail.
Strong communication skills - both written and verbal.
Solution oriented and customer service minded.
Collaborates and shares knowledge freely, is a 'team player'.
Continuous improvement mindset, strong analytical skills and a drive for accuracy and rigour.
Resilient and able to manage peaks of workload effectively.
Works well under pressure.
Eager to develop both personally and professionally.
Previous payroll administration experience.
Understanding of global mobility and associated processes/requirements would be advantageous.

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