Project Co-ordinator

1 week ago

Leamington Spa, United Kingdom Smith Tunbridge Ayres Full time

**PROJECT Co-Ordinator**

**Job Type**:Permanent, Full Time.

**Location**:We are based in the centre of Leamington Spa.

**Hours of Work**:35 hours per week

**Salary**:£26,000 - £28,000per annum depending on experience and qualifications.

**About Us**

We are looking to recruit a Project Co-Ordinator to assist in the day to day running of our Consultancy Surveying business. Smith Tunbridge Ayres Ltd is a rapidly growing niche company providing specialist surveying and consultancy services primarily to the Utilities Market. We have an opening for a Co-Ordinator to join our small team in the Leamington office. The role will be predominantly to support the Directors with the management of projects and staff including the day to day operations of the office to ensure that all projects continue to run smoothly.

**Key Responsibilities**
- Answering incoming office calls, answering queries, transferring calls and relaying accurate and clear messages on a timely basis.
- Being responsible for receiving all incoming new cases and thoroughly checking documents before adding to in-house systems.
- Preparing documents and agendas for meetings in a timely manner.
- Filing; photocopying; scanning; archiving.
- Daily use of Microsoft Office, particularly Excel.
- Producing schedules, sending letters and preparing documents for surveyors ahead of site visits.
- Providing support to the team to resolve any queries.
- Proactively taking responsibility for management of a project and ensuring its delivery.
- Update internal and client databases with new case data, inspection report findings and progress updates.
- Preparation of Legal Instruction documents including plans.
- Engage with solicitors to resolve issues preventing completions
- Establishing and maintaining good client relationships with Agents and Distribution Network Operators.
- Assist Directors in project delivery ensuring management of administrators and delegated tasks is undertaken effectively.
- Using a combination of mapping systems, legal documents, inspection reports and google to determine the location of electrical apparatus within a landowner’s boundary, plotting this onto a plan, ensuring 100% accuracy to form part of a legal document.

**Skills and Experience**
- Computer literate with the ability to pick up new systems quickly.
- Excellent attention to detail and high level of accuracy.
- Capable of working in a team and independently without supervision.
- Experience of delegating and managing workflows
- Effective time management skills and ability to multi-task and prioritise work.
- Proficient with Microsoft packages such as Word and Excel.
- Proficient with Outlook and management of inbox.
- Maths and English GCSE grade C or above (proofreading documents daily therefore a high level of English language required).
- Previous experience in a similar role is preferred.

**Salary**: £26,000.00-£28,000.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme

Work Location: Hybrid remote in Leamington Spa

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