Minute Taker Administrator

Good Morning I have an exciting opportunity for a Minute Taker Administrator to work for Leicestershire Police on a temporary ongoing basis.

This role is initially for 1 year and you will be working out of the Force Headquarters of Leicestershire Police.

Hours of work are Monday to Friday - 37 hours a week and rate of pay is £11.32 per hour.

Core Responsibilities/ Accountabilities

Operational:

- To assist with organising meetings, taking notes and transcribing them
- To undertake minor research and information collation projects to support the OPCC team.
- To provide diary management services to support the team.
- To help prepare reports and presentations. Ensure that all correspondence/enquiries are dealt with as appropriate and within set time scales responding in a timely manner to all ad hoc queries and requests for information.
- To input data onto various spreadsheets and databases as required.
- Preparing reports, letters, and invites for the Organisation as directed by the Line Manager ensuring accuracy and distribution to agreed time scales.
- To help prepare reports and other work ensuring accuracy distribution to agreed time scales and updating spreadsheets.
- Prepare information for and compile information/literature packs relevant to the Organisation.
- To open and sort post and distribute accordingly

Communication:

- To deal with internal and external queries Receive and respond to enquiries, queries and requests for information relative to the activities within the role and if necessary direct queries to alternative sources.
- To assist in organising with any publicity, workshops, events, and meetings.

Administration:

- To support the OPCC Team by providing an efficient and effective administrative support function in a confidential environment.
- To handle routine correspondence inclusive of photocopying, scanning and other enquires.
- To manage all incoming correspondence and resolve queries providing a confidential administrative service. *
- Accurately updating and monitoring departmental excel spreadsheets.
- Undertake administrative activities including the preparation and processing of all necessary correspondence, documentation relating to activities undertaken by the department, fully utilising systems with mínimal supervision.
- Assist with the provision of personal information to those parties authorised to receive it from manual and computerised record systems, in accordance with Force Policy, Data Protection and Freedom of Information Acts.
- To manage and prioritise weekly tasks to deliver an effective service with minimum of supervision to meet deadlines

Skills Required:

- Demonstrate ability to take accurate minutes of meetings
- Demonstrate the ability to manage a diary and set up meetings
- Demonstrate an understanding of the provisions of the Data Protection Act and the freedom of Information Act
- Demonstrate the ability to prioritise work and adhere to deadlines.
- Demonstrate personal awareness of diversity issues and encourage an inclusive environment of equal opportunity and openness]

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