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Project Support Administrator

2 months ago

Maidenhead, United Kingdom Orion Group Full time

**Job title**: Project Support Administrator

**Position Type**:Full-Time

**Location**:Fifield, Maidenhead Berkshire

**Ideal Start**:ASAP

**Working Hours**: 08:30 - 17:00

**Reporting to**: Managing Director and Business Support Manager

**Main contacts**: (Internal), Managing Director, Business Support Manager, Commercial Director, Quantity Surveyors and Project Managers.

(External)Site Managers, Contractors, Sub Contractors, Suppliers, Clients.

**Main purpose of the job**:
Take a lead role in project administrative tasks, supporting the construction sites.

**Key Areas of Responsibility**:

- Maintaining the Preferred Suppliers list and conduct quality checks on all subcontractors.
- Creating and maintain information using spreadsheets.
- Answering phone calls, message taking & greeting visitors.
- Creating and maintaining Job and Tender files.
- Managing the maintenance schedules of company vehicles.
- Being the first point of contact for site personnel regarding requests for plant hire and procurement of materials.
- Implementing all administration activity strictly in line with our administrative policies and procedures.
- Compiling and collating site manuals; both H & S and O & M under direction of the Project Managers.
- Researching and investigating information to enable strategic decision-making by others.
- Ordering and maintaining office stationery supplies.
- Issuing maintaining stock levels and keep records of PPE.
- Lead role in organising and coordinating site setups.
- Raising Purchase Orders, booking travel, hotel rooms and purchase of company equipment as directed.
- Maintaining the training database and organising training events.
- Communicating with our IT service support provider to assist with any IT issues.
- Any other duties as required and directed.

**Personal Requirements**

**Skills and Ability**:

- Excellent written and interpersonal skills
- Active listening skills
- Effective team working and the ability to work independently using own initiative.
- The ability to plan, prioritise and organise own workload

**Experience**:

- Previous experience in an office, ideally within the construction industry
- Must be adept in the use of Microsoft products including Teams.
- Experience of working in a team
- Experience of communicating effectively verbally and in written reports

**Personal Qualities**:

- A positive and self-motivated individual.
- A professional approach which generates credibility and confidence in others
- Effective communication skills.
- Attention to detail with excellent spelling and grammar.
- Methodical approach to their work with some level of numeracy
- Strong prioritisation and organisational skills
- Confident with a self-motivated approach and flexible ‘can do’ attitude.
- Honesty, integrity, pride and passion
- The ability to work as part of a small, close knit team.
- Ability to cope under pressure in a busy office and work to tight deadlines.
- Personal commitment to the strategy and operational objectives of Orion group and a culture of continuous improvement.
- To respect and work positively with others to create a workplace that is inclusive, and a service that is responsive to individual needs.

**We Offer**:
An excellent and friendly working environment, a competitive salary, ongoing training, and career development.

**Salary**: £23,000.00-£28,000.00 per year

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

Work Location: One location

Application deadline: 22/03/2023
Reference ID: OPGPSA0323

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