Office Administrator

3 weeks ago

Ascot, United Kingdom Ben - Motor & Allied Trades Benevolent Fund Full time

Lynwood Court, Lynwood Village
Rise Road, Ascot, Berkshire SL5 0FG

Tel
01344 298 100

Helpline 08081 311 333

**Job title**:Administrator

**Reports to**:Centre Manager or other designated
**Reporting to job holder**:Not Applicable manager dependant on location

**Overall purpose**:
To support the provision of comprehensive, high quality, customer focused administrative services to support the effective and efficient operation of the Centre.

**Principle accountabilities**:
**Planning and organising**
- To provide full reception, secretarial and administrative support, as required, to the Centre.
- To maintain, monitor and review all administrative files held by the Centre, including the input and retrieval of information, as and when required.
- To respond professionally and appropriately to all face to face and telephone enquiries relating to the work of the Centre.
- To maintain on a rota basis, dependant on location, an efficient and effective reception facility for all visitors to the Centre.
- To maintain administrative systems and records to ensure the smooth running of the centre.
- To assist in the maintenance of HR systems and processes within the Centre to support the effective management of staffing resources and produce management reports related to staffing matters as required.
- To provide administrative/clerical support to the management team at the Centre.
- To produce accurate reports and documents relating to the efficient running of the Centre as required.
- To maintain adequate stationary supplies for the Centre including the ordering of replacement stock when required.
- To maintain appropriate supplies of publicity, marketing and other written material relating to the centre where required.
- To assist in the effective administration of conference/function facilities within the Centre, liaising with other service areas within the Centre as appropriate to ensure the smooth running of events.
- To contribute to the effective financial administration within the Centre as required including the maintenance of cash handling records, production of customer invoices etc.

**Business focus**
- To comply with current Fire, Health & Safety at Work and associated legislation by observing Ben’s policies and procedures and carrying out safe procedures and practices at all times, following appropriate reporting arrangements as required.
- To work within the required Care Quality Commission (CQC) standards and Ben policies and procedures at all times.
- To follow current infection control guidelines to minimise risk to customers, visitors, colleagues and Ben.

**Author: HR Version: 0.1 Date: July 2017**
Ben - Motor and Allied Trades Benevolent Fund. Registered office: Lynwood Court, Lynwood Village, Rise Road, Ascot SL5 0FG. A charity registered in
England and Wales (no.297877) and Scotland (no.SC039842). A company limited by guarantee, registered in England and Wales (no.02163894).
Registered with the Homes and Communities Agency (no. LH 3766).
- To comply with Ben’s Safeguarding guidelines and reporting procedures.
- To comply with Ben’s protocols and requirements on maintaining confidentiality.

**Communication**
- To ensure all communications and interactions with customers, colleagues relatives and other stakeholders is effective, sensitive and professional.
- To report immediately or as soon as reasonably practical any complaints, accidents or incidents involving colleagues, customers or visitors to the designated manager.

**Managing Performance**
- To participate in the assessment and evaluation of the quality and effectiveness of administrative services provided to customers and colleagues and contribute to the development and implementation of service/standard improvement plans as required.
- To support and assist new staff and act as a mentor to new starters as required.

**Stakeholder Relationships**
- Represent BEN and the Centre in a positive manner.

**Achieving Customer Service Excellence**
- To support the delivery of high quality and consistent administrative services to colleagues, customers, visitors to the Centre.
- To recognise customers’ individual rights to dignity, privacy, choice and confidentiality.

**Additional Duties**
- To attend meetings and training sessions as required to support continuous learning and development and performance improvement.
- To undertake any other duties specified from time to time by the Ancillary Services Manager or Centre

Manager.

**Deliverables - Key measures**:
**Planning and organising**
- To contribute to the provision of high quality, customer focused administrative/reception services which support the efficient and effective operation of the centre.
- To participate, as required in audits and quality assurance programmes to evaluate standards of service delivered to customers.

**Business Focus**
- To assist in the maintenance of a safe working environment at all times.
- To ensure that all aspects of the regulatory and orga

  • Administrator

    3 weeks ago

    Ascot, United Kingdom Office Angels Full time

    Office Angels are currently recruiting for an **Administrator** for our client based in **Ascot**. **Role**:Administrator **Location**:Ascot **Salary**: £22k - £27k (Depending on experience) + Performance Related Bonus **Hours of Work**: 9am - 6pm (Monday - Friday) **The Role**: An opportunity to work for a successful and growing property group, who...

  • School Receptionist/administrator

    2 weeks ago

    Ascot, United Kingdom Office Angels Full time

    Office Angels are currently recruiting for a School Administrator for our client based in Ascot **Pay rate**: up to £11ph **Duration**: Ongoing temporary **Hours**: 9am - 4:30pm **Your main duties will include**: - Day to day running of the main school reception, dealing with enquires from staff, students, parents/carers, visitors to the school. - To...

  • Administrative Support Officer

    4 weeks ago

    Ascot, Windsor and Maidenhead, United Kingdom Austin Fraser Full time

    Apart from the initial 1-2 month probationary period, this part-time job share role offers a competitive annual salary of £13 per hour. Based on a standard 30-hour workweek and assuming 52 working weeks in a year, this translates to approximately £27,000 - £28,500 gross income per annum.We are seeking an experienced Administrative Support Officer to join...

  • Part Time Office Administrator

    2 weeks ago

    Ascot, United Kingdom Huntress Full time

    **Title**: Part Time Office Administrator **Hours**: 25 hours a week **Salary**:Up to £30,000 pro rata **Location**: Ascot, with free onsite parking Have you previously been an Office Administrator or Manager now looking to now reduce your hours to a part-time position? Possibly you may have come from a larger organisation and now looking to be more...

  • Part Time Office Receptionist/administrator

    2 weeks ago

    Ascot, United Kingdom Huntress Full time

    **Title**: Part Time Office Receptionist/Administrator **Hours**: 30 hours a week (Tuesday - Thursday 10:30pm-6:00pm and Friday 8:00am-2:30pm) **Salary**:£24,960 (pro-rata to £18,720) **Location**: Ascot, with free onsite parking Do you have previous reception or administrator experience and are now looking to reduce your hours to a part-time position?...

  • Administration

    2 weeks ago

    Ascot, United Kingdom Cantello Tayler Recruitment Full time

    Administrator Cantello Tayler Recruitment are currently recruiting for Administrators to join our client based in Ascot The Administrators will be responsible for: - Calling customers regarding membership and subscriptions - Updating customer database and generating information reports - Collating marketing information and sending to prospective...

  • Team Administrator

    2 weeks ago

    Ascot, United Kingdom CV-Library Full time

    Team Administrator Cantello Tayler Recruitment is currently recruiting for a Team Administrator to join a growing organisation based in Ascot and provide administrative support to all departments within the business and assist with the sales progression process. This is a fully office based role working Monday - Friday 9am-6pm. The Team Administrator...

  • Team Administrator

    2 weeks ago

    Ascot, United Kingdom Cantello Tayler Recruitment Full time

    Team AdministratorCantello Tayler Recruitment is currently recruiting for a Team Administrator to join a growing organisation based in Ascot and provide administrative support to all departments within the business and assist with the sales progression process.This is a fully office based role working Monday - Friday 9am-6pm.The Team Administrator...

  • Property Manager/lettings Progressor

    2 weeks ago

    Ascot, United Kingdom Office Angels Full time

    Office Angels are currently recruiting for a **Property Manager/Lettings Progressor**. **Role**:Property Manager/Lettings Progressor **Location**:Ascot **Salary**: £25,000 **Duties include, but are not limited to**: **Property Manager (3 days a week)** - Manage an allocated portfolio of properties - Keeping fully compliant with up to date lettings...

  • Administrator

    2 weeks ago

    Ascot, United Kingdom Cantello Tayler Recruitment Full time

    Administrator Cantello Tayler Recruitment are currently recruiting for an Administrator to join our client based in Ascot. The successful Administrator will be responsible for: - Processing of New Member Applications - Supporting the drive to engage Juniors in becoming Members - Assisting in delivering the marketing communications plan - Establishing...

  • Marketing Executive

    1 month ago

    Ascot, United Kingdom Office Angels Full time

    Office Angels are currently recruiting for a Marketing Executive for our client based in Ascot. Role: Marketing Executive Location: Ascot - Office Based The role involves: Create, coordinate, and execute B2B and B2C marketing campaigns and initiatives in line with the annual marketing calendar Work as part of a team with designers, digital marketing,...

  • Site Administrator

    4 weeks ago

    Ascot, United Kingdom CV-Library Full time

    Site Administrator Windlesham, Surrey (site-based) About Us Walter Lilly is a premier provider of construction and maintenance services for luxurious residential homes, iconic landmark and heritage buildings, and state-of-the-art science and higher education facilities across London and the Home Counties. This year, the Company celebrates its 100th...

  • Site Administrator

    3 months ago

    Ascot, United Kingdom CV-Library Full time

    Site Administrator Ascot, Berkshire About Us Walter Lilly is a premier provider of construction and maintenance services for luxurious residential homes, iconic landmark and heritage buildings, and state-of-the-art science and higher education facilities across London and the Home Counties. This year, the Company celebrates its 100th anniversary since our...

  • Site Administrator

    3 weeks ago

    Ascot, United Kingdom Walter Lilly Full time

    Site Administrator Windlesham, Surrey (site-based) About Us Walter Lilly is a premier provider of construction and maintenance services for luxurious residential homes, iconic landmark and heritage buildings, and state-of-the-art science and higher education facilities across London and the Home Counties.This year, the Company celebrates its 100th...

  • Site Administrator

    1 week ago

    Ascot, United Kingdom Walter Lilly Full time

    Site AdministratorWindlesham, Surrey (site-based)About UsWalter Lilly is a premier provider of construction and maintenance services for luxurious residential homes, iconic landmark and heritage buildings, and state-of-the-art science and higher education facilities across London and the Home Counties.This year, the Company celebrates its 100th anniversary...

  • Project Support Administrator

    4 weeks ago

    Ascot, Windsor and Maidenhead, United Kingdom Walter Lilly Full time

    The RoleWe are seeking a Site Administrator to join us on a permanent, full-time basis, providing admin support to facilitate the smooth running of a project in Ascot.As a key member of our team, you will contribute to internal communication and office maintenance, supporting staff and liaising with external contractors. Your responsibilities will include...

  • Ifa Administrator

    2 weeks ago

    Ascot, United Kingdom Blakemore Recruitment Full time

    We are currently recruiting for a Financial Planning practice in Ascot who are looking for a Financial Services Administrator to join their team. They are looking for an experienced, organised and proactive IFA administrator to join their Financial Planning team. The IFA administrator will be required to provide full pre and post sales support to the...

  • HR Administrator

    2 weeks ago

    Ascot, United Kingdom IMS Full time

    HR Administrator Job advert IMS is a rapidly growing commercial cleaning company based in Ascot, Berkshire. Due to our growth, we are looking to employ a HR administrator to join our team, working from 9:30 - 14:30, Monday - Friday, the position is office based. You will be required to have excellent written and verbal communication skills as well as good...

  • Digital Marketing Specialist

    4 weeks ago

    Ascot, Windsor and Maidenhead, United Kingdom Office Angels Full time

    Office Angels is seeking a skilled Digital Marketing Specialist to join our team in Ascot.With a salary of up to £32,000 per annum, this role offers a competitive package for the right candidate.The ideal candidate will have a solid foundation in both digital and traditional marketing, with experience working within a marketing team. Strong communication...

  • Financial Administrator Ascot

    2 weeks ago

    Ascot, United Kingdom Truestar Talent Full time

    **Financial Administrator with IFA Administrator Experience**: **Location: Ascot**: **Basic: £35,000**: **Additional benefits**: **Health insurance, death in service and much more, this holistic IFA company gives all employees share options - they genuinely believe everyone should reap the rewards! They are also thoroughly committed to investing in training...