Purchasing and Finance Assistant

4 weeks ago

Mile End, United Kingdom Queen Mary University of London Full time

The role will be working with the Finance Manager and Finance and Purchasing Officer and will be mainly working on putting through orders on **Agresso **and dealing with any queries and also ensuring that the stores area containing general stock is fully stocked up.

**Main duties and responsibilities**
- Raise Purchase Order requisitions for items including office supplies (stationery, kitchen supplies or furniture for example), travel for staff or students and conferences or events, lab consumables, ensuring that adequate budget is available and that Queen Mary finance policies are being adhered to in all cases.
- Take full responsibility for seeing purchases through to completion, ensuring that items are goods receipted and that they are delivered to the correct individual in a timely manner.
- Liaise with suppliers to ensure that correct procedure is being followed at all times within the terms of agreement.
- Liaise with Queen Mary Procurement team regarding large purchases or new suppliers
- Provide additional finance support during periods of absence within the finance team, raising purchase orders on behalf of colleagues within the finance team for items such as laboratory consumables or equipment.
- Act as a point of contact for SBBS staff regarding purchase orders for the items listed above, providing guidance to colleagues regarding the purchasing process.

**Other**
- Work with colleagues within the School to identify areas of improvement within finance procedures and to provide input to possible solutions, ensuring that there is visible guidance to staff and students on relevant processes.

**Experience/Knowledge**
- Experience of working in a higher education environment
- Experience of completing financial transactions such as raising purchase orders, ideally using Agresso

**Skills/Abilities**
- Good problem solving and analytical skills, with the ability to identify potential problems and opportunities, and to resolve them effectively, independently where appropriate
- Excellent communication skills, with the ability to communicate with a variety of audiences to influence, negotiate and build good working relationships
- Excellent attention to detail and a systematic approach to work

**Other**
- Ability to work unsupervised and to exercise initiative
- A commitment to working collaboratively and flexibly as part of a team whether locally or in the wider University
- *The ability to meet UK ‘right to work’ requirements.

**Job Types**: Full-time, Temporary contract
Contract length: 6 months

**Salary**: £17.22 per hour

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

**Experience**:

- Procurement: 1 year (preferred)
- Purchasing: 1 year (preferred)

Work Location: In person

Reference ID: MAFA
Expected start date: 11/09/2023

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