Pt Programme Administrator

3 weeks ago

London, United Kingdom Triumph Consultants Ltd Full time

**What's involved with this role**:
**Full Job Title**:Temporary PT Admin Officer - Education
**Job Reference**: Hackney RQ760550
**Pay Rate**: £17.27
**per hour** PAYE
**Enhanced DBS disclosure required**
**Minute taking skills and experience are essential for this role**
***
**This role is Hybrid** Manage the administrative functions required for effective delivery of Healthy Early Years programme which includes maintaining the project plan and databases and ensuring effective management of time and resources. Support operational/administrative aspects of the Healthy Early Years programme. To contribute to the development/editing of high quality communication materials, data reports and presentations. Specifics include:

- Manage the Healthy Early Years Hackney programme inbox which serves as the first point of contact for enquiries
- Ensure all enquiries are dealt with in an efficient, timely and, as appropriate, confidential manner.
- To oversee the preparation and organisation of high quality multi-agency training events to include: booking venues, booking speakers, designing invites, overseeing the booking and registration process and contributing to presentation materials.
- Collate activity data to produce reports/briefings as required for both internal and external clients. These high quality reports will contribute to effective evaluation of the service.
- Identify new methods of communication to reach the target audiences.
- Be responsible for maintaining a number of databases which are central to the effective functioning of the programme.
- Support with diary management (programmer lead(s)..
- Organise meetings including; the timely completion of agenda’s, minutes and other related documents to ensure the meetings are effective and actions are followed through.

“
**Specific Role Requirements” - to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria**:

- Qualifications:
- 5 GCSE passes (Inc. English and Maths min Grade C) or equivalent
- Project Management Qualification - desirable
- Higher Qualification relating to business/administration or training/teaching - desirable
- Early Years and Play (childcare) Qualification - desirable
- Experience:
- Experience of planning and managing tasks in a timely and effective manner and to work to specified deadlines.
- Experience of using Information Technology (Google) and willingness to learn office databases and IT packages.
- Experience of planning and overseeing training events including conferences - desirable
- Experience of using mixed media in a creative way to get important messages across - desirable
- Experience of working under own initiative
- Knowledge of the Early Years Foundation Stage statutory framework and how it relates to policy development in early years
- Knowledge of the Healthy Child Programme (0-5 Year age) - desirable
- Skills & Abilities:
- Ability to collate information from a range of sources to assist with programme planning and coordination
- Excellent interpersonal, organisation and communication skills, including the ability to communicate effectively with a range of stakeholders both orally and in writing
- Excellent minute taking skills
- Ability to work as part of a multi-agency, multi-site team
- Ability and willingness to work in a flexible manner including hybrid working
- ICT Skills: Excellent ICT skills including ability to manipulate/collate date in Excel

**To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF**
**_._**
**_If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity._**

“Other Essential Requirements” - Please check to ensure that your CV addresses the following items:

- **Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.**
- Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
- Your availability to work either immediately, or at short notice.
- Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.
- **Please refer to the Role Requirements section above - your CV must address the requirements listed**

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