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Training and Access Coordinator

4 months ago

Covent Garden, United Kingdom The Royal Ballet School Full time

The purpose of this role is to support the administrative delivery of the Royal Ballet School’s Intensive Courses, Auditions, the Associate Programme and Primary Steps, working closely with the Training and Access Administrative Manager.

A perfect role for a confident and organised administrator. With work assigned by the Training and Access Administrative Manager you will support the administrative team in the delivery of a range of activities across the UK. You will have administrative experience and enjoy the day-to-day tasks required to successfully support the programmes. A flexible and supportive attitude is key to ensuring that all work is delivered to a consistent high standard.
- MAIN DUTIES will include:_

In collaboration with fellow department Coordinators:

- Undertake day-to-day administrative tasks in a range of activities for the Intensive Courses, Auditions, Associate Programme and Primary Steps which includes administration for courses, auditions, events, workshops and weekly classes
- Support the administrative team where peak times are identified and additional resource for specific programmes is required
- Chaperone students to pre-general rehearsals at the Royal Opera house and coordinate other
- Chaperones and student groups Work in conjunction with the Training and Access
- Administrative Manager in making efficient use of the database and utilising online technology to streamline data processing, making a more efficient service
- Support other programmes within the department and other areas of the School with internal events and performances where time permits
- Any other duties as may reasonably be required and that fall within the scope and range of the job.
- Person specification:_

ESSENTIAL CRITERIA
- Excellent, proven administration experience ideally gained in an environment with multiple programmes in a busy and varied office
- Excellent organisational skills with experience of prioritising work and managing conflicting deadlines
- Demonstrable experience of event management involving young people
- A good eye for detail in all documentation, written communication and data inputting
- Capable of supporting a large team in a variety of areas as well as working independently and autonomously when the job requires
- Excellent interpersonal and communication skills, able to build supportive relationships with internal and external stakeholders
- Able to represent the school at event days and confidently promote the work of the department
- Strong working knowledge of Windows PC systems and Microsoft Office programs
- Familiar with database systems or experience of learning news systems quickly
- Willing to work collaboratively within the department and externally
- Flexible attitude towards duties and working patterns in order to fulfil the requirements of the role
- Willing to travel and work unsociable hours
- A commitment to providing high quality educational opportunities for young people in a wide range of contexts
- Empathy with and a commitment to the aims and ethos of the School.

DESIRABLE CRITERIA
- Knowledge of or interest of ballet and/or dance in education
- Experience of working in an arts or educational organisation

**Salary**: £25,000.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Employee discount
- Work from home

Schedule:

- Monday to Friday
- Weekend availability

Ability to Commute:

- Covent Garden (required)

Work Location: In person

Application deadline: 03/03/2024
Reference ID: Coordinator