Accountancy Assistant

6 months ago

Peterborough, United Kingdom North West Anglia NHS Foundation Trust Full time

**Previous applicants need not apply**

Informal enquiries are welcomed by Paula Charlton, Financial Services Team Leader on 01733 677968 or Sue Younger, Financial Services Team Leader on 01733 677983

**The Financial Services team are responsible for**: the control of all income due to the Trust, invoicing, debt collection, bank reconciliations, donations/legacies and supplier account reviews through use of Purchase and Sales Ledger, Cash Management, Charitable Funds and Patient Monies systems as well as extensive use of Microsoft Office.

Accounts Payable transactions (i.e., ensuring the correct procedure is followed leading to the processing of authorised invoices, pursuing outstanding invoices and resolving supplier queries.) The post holder will also need to update cashbooks, reconcile statements, undertake general administration and answer external telephone queries.

Accounts Receivable tasks collect post from Cash Office, Doctors Private Fees, Cremation fees, Debt Collection, to liaise with debtor and debt collection agencies, process Manual payments for volunteers and cheque payments, action various Oracle Reports.

Cash Office to provide annual leave cover for the Cashier and Clerks when needed, to cover the window assisting with travel claims, enquires,

Charitable Funds assist Charitable funds Administrator, with a variety of tasks.

Computer experience (including spreadsheet set up and maintenance), excellent communication skills, good telephone manner and previous experience within a finance field is essential.

We are committed to ensure a work-life balance to all our staff by offering full time and part time roles, flexible working hours on a shift pattern to fit around your family life.

Benefits to you
- 27 days annual leave for new starters, rising to 29 days after five years of service and 33 days after 10 years of service, plus 8 Bank Holidays (pro-rata for part time staff);
- NHS Pension Scheme:

- Flexible working opportunities;
- Increased hourly rates for unsociable hours e.g. night shifts, weekends, bank holidays;
- Career development and training;
- Wellbeing support and activities;
- In-house physiotherapy Service;
- On-site canteens with subsidised meals;
- Subsidised staff parking (currently free).
- Free Stagecoach Bus Travel to and from work within Cambridgeshire and Peterborough

(This is a list of duties for the post, not all of these will be relevant to each post holder, a separate responsibilities schedule will be agreed and some rotation of duties may be required)

Assist in all elements of Financial Services - Accounts Payable, Accounts Receivable and Cash Management at any given time.

Accounts Payable
1. Review Business Intelligence (BI) reports on a daily, weekly, monthly basis as required taking appropriate action as required.
2. Review and action on stop, legal letters and queries.
4. Chase Non-PO invoice holds (re disputes, awaiting credit notes etc.) that have not been properly actioned by the requisitioner/budget holder.
5. Where possible arrange for automated rules to be set up for specified supplier’s invoices to be routed direct to coder/approvers.
6. Complete the UTR and other specific spreadsheets.
7. Assist in reviewing invoices daily on the AP Oracle Work list and forward within Oracle to relevant staff for approval.
10. Workflow distribution.
11. Obtain approval for Edenred childcare vouchers and Barclaycard and pass to Financial Services Team Leader for payment.
12. Progress Health UP invoice and Prospect Health invoice ensure approval received and ready to pay via WCHAPS 2 days prior to month end.
13. Inputting information for CHAPS/Faster payments.
14. Export completed agency workflow and check agency rates against spreadsheets/written paperwork, chase any credits due.
15. Cover Cashier in Cash Office when absent and rotational from 3-5pm daily.

Any other Accounts Payable tasks.

Accounts Receivable
1. Collect post from the Cash Office and distribute to the relevant person/team.
3. Raise invoices for ad-hoc requisitions received.
4. Complete Cremation fee spreadsheet.
5. Complete Private fees spreadsheet.
6. Send completed information for doctor’s cremation fee and private fee payments to Equiniti by 5thof month.
7. Ensure write back cheques are reviewed and actioned monthly.
8. Keep patient monies database maintained and updated.
9. Reconcile database back to Oracle GL code.
10. Close down Patient Monies system (Ford & Wright) on the 1stof every Month.
11. Assist SBS with the unallocated payments report.
12. Review status 93 (refer to EDR), status 95 & 52(Write off) on a weekly basis, ensuring status is cleared weekly either by sending spreadsheet and authorisation to SBS EDR or by advising SBS to move to relevant status.
13. Assist with the Aged Debt Report.
14. Produce a Credit Memo Request (CMR) Report at least twice weekly and chase for items to be cleared in a timely manner.
15. Prepare manual cheques for authorisation.
16. Manual payments

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