Finance Assistant

7 months ago

London, United Kingdom Creative Artists Agency (CAA) Full time

THE AGENCY

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organisations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations.

Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.

CAA Base is the agency for professional footballers dedicated to the ongoing development and management of their careers. Established in 1997, with its Head Office in London and supported by consultant offices throughout Europe, South America, Australasia and North America, CAA Base’s extensive network provides maximum opportunity for its clients’ movement and onward careers.

OVERVIEW

We are seeking a proficient and personable Finance Assistant who will report directly into the Financial Controller and play a crucial role in supporting the finance activities for the continually growing CAA Base. The role has a wide range of responsibilities and will require someone who can work accurately and to tight deadlines.

Main Responsibilities to include:
- Preparation of month end journals, month end audit files and Balance Sheet reconciliations.- Preparation of revenue invoices and supporting the financial controller in the correct recognition of revenue.- Review of customer ageing and chasing of overdue collections.- Ensuring timeliness, accuracy and completeness of transaction processing into the financial system
- Microsoft Dynamics 365.- Performing a first review of employee expenses on Concur by ensuring the correct documentation is provided and the cost is within Company policy.- Assist in preparation of calculations, analyses and reports as requested by the Financial Controller or Finance Director (UK & International).- Assist the Financial Controller or Finance Director (UK & International) in ad-hoc projects.- Assist with year-end group audit, and play a key part in local UK statutory audits for all CAA Base companies by preparing documentation and supporting schedules.- Creation of new suppliers on the financial system - Microsoft Dynamics 365.- Checking and confirmation of new vendor bank details.- Process and review supplier invoices for payment as part of scheduled payment runs.- Ensuring timeliness, accuracy, and completeness of transaction processing into the financial system.- Manage and maintain filing of AP invoices in SharePoint/OneDrive.- Reviewing credit card statement to ensure all expenses submitted - following up with employees to ensure all credit card expenses are submitted.- Prepare weekly payment lists to process payment runs through the bank.- Prepare AP payment journals in Microsoft Dynamics 365 for approval by the Financial Controller.

QUALIFICATIONS/REQUIREMENTS- Must have some basic accounting qualifications (e.g., AAT level 4 or ACCA Applied Knowledge) or equivalent work experience. Minimum Diploma/AAT Qualification with at least 2 years finance/accounting experience.- Must have a high level of attention to detail and great organisational skills.- Excellent written and verbal communication skills are essential as the role involves dealing with both internal and external stakeholders.- Ability to be a team player with a conscientious and motivated attitude.- knowledge of Excel.- Experience in Microsoft Dynamics 365 useful, but training will be given.- An interest in football would be useful but is not a requirement.

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