Associate Personal Assistant

4 weeks ago

Prudhoe, United Kingdom Giacom World Networks Ltd Full time

**Department**:Executive Office and Partner Experience
- **Salary**:up to £32,000 p.a. D.O.E
- **Location**:Hybrid working. You will need to be located near to one of our offices - Nelson, Hull, Prudhoe, Southampton or Ipswich. There is an expectation that you would be available for monthly meetings with your line manager and happy to travel for additional meetings.
- **Contract**: Full time 40 hours p/w, Maternity Cover for an initial period of 8 months.

**About the Role**:
**Role responsibilities**:
This is a very varied role, consequently this is not an exhaustive list.
- Assisting the EA with contract, management for various sponsorship deals
- Be a strong ambassador for the company values
- Managing diaries and organising meetings and appointments
- Co-ordinate travel booking
- Organise events, meetings, and conferences
- Arranging and attending meetings, taking minutes and allocating actions.
- Ability to review and format documents in line with organisational branding
- Maintaining procedures/administrative systems, introducing new ways of working if required
- Collating and filing expenses and managing purchase orders
- Be the first point of contact for the Executive Office

**Essential Qualifications**:

- Experience of working in a role that demands flexibility and an adaptable nature
- Exceptional oral and written communication and presentation skills
- Exceptional organisational skills and the ability to multitask - sometimes in high pressured situations
- The ability to be proactive and take the initiative
- Tact and diplomacy
- Ability to build relationships and communicate effectively at all levels
- Clean driving licence and vehicle
- Some form of previous business environment experience, ideally office based
- Scrupulous attention to detail
- Trustworthy and discreet
- Flexible and adaptable approach - in terms of job role requirements and the way of working
- A strong sense of pride in work and output with strong self-management
- Communication skills at all levels

**Desirable Qualifications**:

- A strong understanding of what is directly important to the EA
- The ability to understand requirements in stressful and high-pressured situations

**Additional Information**
Giacom, DWS and Union Street are part of the same group of companies, bringing together three leading channel solutions in telecoms, cloud software services and cloud billing. Our aspiration is to be the number one supplier in the channel.

Your job role may be focused at one of the brands, but you will interact and impact across the wider group of companies.

**What’s in it for you? Why should you come and work for us?**

We aim to ensure that all applicants are provided with the same opportunities during the recruitment process, and, to that end, we strive to comply with the duties placed upon us to make reasonable adjustments as prescribed by the Equality Act 2010. Should you have a disability or long-term health condition and require a particular adjustment to be made to allow you to fully participate in the recruitment process, please ensure you let me know.

Successful applicants will be required to undertake a Disclosure Barring Service (DBS) check, provide two references and proof of right to work in the UK, unrestricted.

Here are some of the benefits that we offer
- 25 days holidays, plus bank holidays
- Pension
- Employees Assistance Programme
- Professional development to help you achieve your personal goals
- Eye care vouchers available and discounted Medicash membership
- Access to discounts and savings at more than 1,200 retailers
- An additional day off on your birthday

**Job Type**: Temporary contract
Contract length: 8 months

**Salary**: Up to £32,000.00 per year

**Benefits**:

- Casual dress
- Company pension
- Employee discount
- Enhanced maternity leave
- Enhanced paternity leave
- Flexitime
- Referral programme

Schedule:

- Flexitime
- Monday to Friday

Work Location: Hybrid remote in Princess Way Low Prudhoe Northumberland, NE42 6NJ

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