Supervisor

2 months ago

Arrochar, United Kingdom Mitie Full time

**Job Overview**:
Provide supervision support to a Mitie team to ensure effective and efficient operation as directed by your line manager. The role will encompass the delivery of wide variety of tasks, with a focus of this role being the deliverance of excellent administrative service.

**Main Duties**

Efficient clerical as required including but not limited to:

- Address enquiries to the site team.
- Closing jobs down in Maximo and attach documents where necessary
- Raise Project Numbers and Purchase Orders as required.
- Approve To Pay purchase orders on a periodic basis throughout the week.
- Co-ordinate subcontractor reactive calls ensuring that calls are promptly responded to and closed off where necessary.
- Liaise with Subcontractors regarding Reactive and Quoted Works where necessary.
- Assist in the end of year supplier renewal quotes and the raising of PO's, as necessary.
- General Administration.
- Adhoc reports required by the contract management.
- Assisting with producing necessary documentation for audits and filing/archiving when required.
- Performance (trackers) updates/Reports when required.
- To ensure the company Health and Safety policy is adhered to.
- To ensure compliance with the Business Quality Management Systems as it applies to this position.
- To understand and complete all work-related documentation accurately and on time for the Client and Site Management.Team
- Always maintain good communications with the client and internal teams.
- To undertake additional duties in line with capabilities as required.
- Ensure that all training is attended and completed in line with company and individual requirements.
- Ensure that a good understanding of the contract is achieved, and that time is made available to get familiar with documentation and manuals required to fulfil the role.
- To ensure that all documentation relating to the administration are uploaded and attached to all Work Orders in Maximo/central files.
- To provide record keeping and visibility to the Client, Operations Teams and Management Teams.
- Administer filing for purchase orders, WIP, Quotations.
- Maintain an up-to-date asset list for uniform and work-related equipment.

***:
**What we are looking for**:

- Demonstrate a proactive approach to delivering excellent customer service to stakeholders.
- Strong team player orientation - cooperative and willing to assist others.
- Proficient IT skills including MS Word, MS Excel and MS PowerPoint, and comfortable with numerical reasoning.
- Engaging communicator demonstrating influencing skills and an ability to adapt approaches to differing audiences.
- Well organised, with the ability to multi-task, prioritise and manage competing demands. Strong multi-tasking capability, project and deadline oriented.
- Maintains effective work behaviour in the face of setbacks or pressure - remains calm and in control of themselves.
- Excellent attention to detail and accuracy.

**Person Specification**
- You will need to understand and take responsibility for the fact that this role is pivotal to the successful delivery of the duties of the team.
- You will have strong organisational and time management skills and be able to multi task effectively.
- You will have good customer focus, be forward thinking and professional.
- You will have excellent communication skills, a "can do" attitude with an eye for detail and be able to transmit and encourage that attitude.

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