Administrator

3 weeks ago


London, United Kingdom Forsters Full time

The role requires first class administrative and interpersonal skills and the proven ability to undertake a wide range of administrative tasks, demonstrating initiative, enthusiasm, professionalism and a high-level quality service delivery.

**Main duties and responsibilities**:

- Undertake printing and scanning tasks, saving documents to the document management system and liaising with the Reprographics Department where required
- Complete small or individual copying tasks that must be retained within the practice areas or are otherwise not suitable for completion by the Reprographics Department
- Complete document engrossments in conjunction with the secretaries, including the binding or other 'finishing' of documents
- Create, prepare and assemble sales packs, court bundles and other exhibition materials
- Assist with PDF manipulation, redactions, editing of documents and plans, combining, comparisons and size reductions
- Order documents from the Land Registry and assist with simple searches or registrations
- Complete bulk uploads and downloads from High-Q or other datarooms and the Document Management System
- Assist with specific projects for Legal and Support Departments, providing general office administrative support
- Deliver excellent customer service to internal clients by developing a good understanding of and awareness of partners, lawyers and department secretaries and practice areas as well as an understanding and awareness of the department's working practices, quality standards, professional ethos and service delivery
- Proactivity in identifying ways to improve processes and ways of working, spotting opportunities to contribute to the continual improvement of the General Administrative Team
- Demonstrate teamwork, provide cover within the team with flexibility to work in both Mayfair and South Quay offices when required
- Assist the Filing and Records Management teams with scheduling and/or archiving of deeds and documents, and in relation to maintenance of the Wills Document Register

**Personal attributes**:

- Proactivity and ability to take ownership of tasks with a "can-do" attitude
- Excellent verbal and written communication and interpersonal skills
- Good administrative and organisational skills
- Strong and flexible team player
- Self-motivated with the ability to work autonomously
- Calm and efficient under pressure

**Skills**:

- Recent office administrative experience ideally gained within a law firm or another professional services firm
- Recent office archiving and filing experience ideally gained within a law firm or another professional services firm
- A good typing speed with a high level of accuracy
- A basic understanding of Word, Excel and Adobe
- Previous knowledge of a document management system is desired but not essential as training will be provided
- Some experience of legal documents
- Very good attention to detail and accuracy
- A good understanding of paper administration


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