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Office Coordinator

4 months ago

Northampton, United Kingdom The Recruitment Bar Full time

The Recruitment Bar are delighted to be partnering with an exciting and dynamic business nestled in the picturesque Northamptonshire countryside to find their next Office Manager

Reporting to the Head of Operations, you'll play a pivotal role in ensuring the smooth operation of the office. Your responsibilities include managing IT infrastructure, overseeing all administration processes, and maintaining a secure and efficient office environment.

Key Responsibilities:

- Take charge of IT infrastructure, collaborating with third-party IT experts for timely issue resolution and policy updates.
- Conduct user awareness training on cybersecurity and ensure compliance with certifications like cyber essentials.
- Streamline Microsoft Business 365 packages and maintain accurate IT inventory.
- Facilitate new employee onboarding, from equipment setup to induction processes.
- Manage HR files and assist in regular stationary/consumable orders.
- Oversee office repairs, maintenance, and contractor relationships.
- Handle the company switchboard, transfer calls, and manage messages efficiently.
- Coordinate and manage meetings, ensuring rooms are clean, well-organized, and equipped.
- Plan and execute internal company events, such as conferences and team days.
- Provide administrative support to the Head of Operations, including calendar management.
- Take a proactive approach to health and safety, acting as the main contact for consultants and ensuring compliance with regulations.
- Conduct weekly fire alarm tests, annual fire drills, and maintain first aid equipment and fire extinguishers.
- Assist with travel requirements for the Project team if needed.

Person Specification:

- Essential: Previous experience in a similar role and communication with external bodies.
- Desirable: Experience in Health and Safety requirements.
- Desirable: Relevant business qualification or undergraduate degree in a related discipline.

Attitude:

- Flexible, creative, and a "Can-Do" approach to business.
- This will be an office based position, Monday-Friday 0900-1730. Due to the rural location, and limited public transport, you will ideally be a licence holder with access to your own vehicle. _

**Job Types**: Full-time, Permanent, Graduate

**Salary**: £26,000.00-£30,000.00 per year

**Benefits**:

- Company events
- Company pension
- Free parking
- On-site parking
- Store discount

Schedule:

- Monday to Friday
- No weekends

**Experience**:

- office administration: 1 year (preferred)

Ability to Commute:

- Northampton (required)

Work Location: In person