Grants Specialist

2 weeks ago

London, United Kingdom Internews Full time

**Career Stream**: Professional

**Career Level**: Professional Level 2

**Department**:Grants & Contracts

**Job Family**:Grants & Contracts

**Job Sub-Family**: Subaward Management

**Location**:London, United Kingdom

**Workplace Designation**:Fully Remote

**Term**:12-Month** **Fixed-Term Contract

**Funding**:100% Direct

**Line Manager**:Director of Grants, Contracts & Compliance

**Also Reports To**:N/A

**Direct reports**:N/A

**Salary**:£28,500 - £35,600

**KEY**

**RESPONSIBILITIES**:
**Grant** **Management and Compliance monitoring***
- Provide grant management support to Programme Management Units, country offices and partners. Participate in regional portfolio reviews.
- Support start‐ups of partner projects by coordinating project stakeholders and ensuring that all relevant processes and procedures are in place.
- Develop guidance documents and procedures to enable effective and compliant operation of partner projects. Supports project teams in adapting Internews’ standard sub-granting policies, procedures and toolkits to country contexts.
- Review and sign off on all due‐diligence assessments in preparation for sub‐granting to partners.
- When specifically requested, support project teams and the Business Officers, in monthly spend and burn rate reviews and donor report submissions
- Monitor the compliance from HQ to satisfy organisational and donor requirements.
- Monitor implementation of partner projects to ensure the implementation process is in line with grant agreements; and proposes solutions to implementation issues. Quality‐assure partner reporting, and track co-financing liabilities.
- Provide end-to-end management of partnership agreements, including drafting.
- Participate in project close-outs. Contribute to audit; support the audit manager on queries about sub-grants.

**Partnerships and Development**
- Design and implement grant management and compliance trainings for partners and Internews staff.
- Identify and document best grant management practices from individual grants, works with M&E colleagues to coordinate debriefings with stakeholders.
- Advise development colleagues on key considerations relating to donor and statutory compliance requirements as related to sub-grants.
- Contribute to the development of partner budget proposals to ensure their appropriateness and compliance.
- Transfer grant-management expertise to country offices
- Support country office leadership teams to identify requirements and recruit grant management staff;
- Deliver trainings for key grant management staff in country offices and PMUs.

**Line** **management** **and** **expertise**
- Manage and develop the grants expertise at GC&C team ensuring the highest standards of grant management support to PMUs, country offices and regional and multi-country portfolios as required.
- Provide ongoing feedback to the Director of GC&C on required improvement and updates on donor regulations and contractual obligations to ensure organisational knowledge is built and improved continuously, with particular focus on the consistence and continuous improvement of sub-granting processes.
- Ensure good knowledge management across grants, including key project documentation, to enable all teams supporting the grant to access information and provide a fully auditable trail.
- Update, reviews and manages the contract Masterfile in ERP for sub-grants issued by IEU.
- Contribute to annual work planning and budgeting process.
- Support/Deputise the Director of Grants and Contracts as necessary
- Line manage junior GCC staff as assigned by the Director of GCC

**Vacancy Timeline**:
Stat date**:May 2024**

**PHYSICAL DEMANDS and WORK ENVIRONMENT**:
The physical demands and work environment described here are representative of those that must be met or may be encountered by an employee performing the essential functions of this job. Reasonable adjustments may be made to enable individuals with disabilities to perform the essential functions.

Expected office hours are generally Monday through Friday from 09:00am to 5:30pm.
- The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of their position. As the nature of business demands change so, too, may the essential functions of this position._

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