Administrator

2 days ago


Guildford, United Kingdom Reed Business Support Full time

Part time admin assistant required for a client in Guildford on an ongoing temporary basis for approx. 9-12 months.This will be an onsite position and you'll be supporting the Office Manager with various duties / tasks as and when required.

Working hours will be 24 hours a week across 3 x days.

Duties will include but not be limited to;
- Providing high-level administrative support as needed.
- Assisting in the creation of documents, memos, reports, spreadsheets and presentation material as needed, and requested, by department members and/or department head.
- Managing calendar(s) and coordinates scheduling.
- Scheduling, planning, coordinating meetings and teleconferences involving internal team members and external guests.
- Travel arranging (transportation, lodging, passport/visas, etc.)
- Routine filing, faxing, shipping, phone duties.
- Maintaining office services by organizing office operations and procedures
- Receives and immediately forwards all phone calls, fax messages and information.
- A minimum of 1 years experience providing high-level administrative support in a commercially focused, global organization.
- Demonstrated ability to accurately, efficiently and effectively manage multiple calendars, global travel itineraries and special projects.
- Demonstrated proficiency using the advanced functionality of Microsoft Office (Power Point, Excel and Word).
- Ability to work independently and collaboratively, as required, in a fast-paced, matrixed, team environment consisting of internal and external team members.
- Analytical thinker with excellent problem-solving skills and the ability to adapt to changing priorities and deadlines.
- Excellent planning, organization and time management skills including the ability to support and prioritize multiple projects.
- Ability to handle confidential information with discretion.


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