Investment Operations Assistant

3 weeks ago

Exeter, United Kingdom Reward Recruitment Full time

**Investment Operations Assistant**

**Exeter**

**The Company**:
Our client specialises in managing private client, trust and charity portfolios, as well as three multi-asset funds-of-funds and a series of risk-based 'Model Portfolios’ for Financial Advisers.

**Main Duties**:
Provide support to the Fund and MPS management teams, including:

- Answering phone calls, taking detailed phone messages if necessary and dealing with general enquiries.
- Preparing, printing and binding of literature, including monthly factsheets and quarterly reports using Microsoft Publisher and presentations using Microsoft Powerpoint.
- Booking of meetings, restaurants, events, travel etc (both in the UK and internationally), producing travel itineraries for the team where applicable.
- Maintaining electronic records including scanning and saving documents.
- Maintaining paper records including filing.
- Other photocopying and scanning as required.
- Monitoring and ordering stationery and supplies, as well as merchandise and literature.
- Preparing for meetings including: greeting visitors, meeting room bookings, setting up the room with IT equipment, preparing refreshments, ordering food and clearing up.
- Writing letters as directed to clients and third parties.
- Assisting with organisation of events in coordination with the Marketing team (some attendance will be required).
- Preparing for and taking minutes at various meetings.
- Other tasks as required.

**Have a key role in the administration of the Funds and other investment portfolios in conjunction with the Head of Fund/MPS Operations, including**:

- Checking and updating valuations, prices, dealing and cash transaction records using our own internal systems, and external records.
- Dealing on Funds as and when instructed by Fund Managers and reporting to Funds’ external administrators.
- Updating and creating various internal spreadsheets monitoring asset allocation breakdowns, yields etc.
- Liaising with clients and third parties including completing information requests (asset allocation breakdowns, performance, due diligence questionnaires etc).
- Updating investment portfolios on investment platforms.
- Updating and running reports on Financial Express Analytics.
- Other tasks as required.

**Work closely with other teams within the business including**:

- Ensuring all literature is compliant.
- Dealing with any compliance queries.
- Liaising with the Marketing team on literature and updating relevant pages of the website using Wordpress.
- Updating and running reports from Salesforce and Financial Clarity on behalf of the Business Development Managers.
- Ensuring that any IT/Operations issues are raised and resolved as required.

**Requirements**:

- Educated at least to GCSE standard including English and Maths (at least grade B), but preferably to A-level standard (or equivalent).
- Good communication & inter-personal skills.
- Excellent degree of numeracy.
- Polite and friendly manner.
- Meticulous attention to detail.
- Accurate typing skills.
- Proactive approach and able to work on own initiative.
- Competent in using Microsoft Office.

**How to Apply**:
Please send your CV to Stuart at Reward Recruitment Limited or call me directly on 0 7 7 4 7 7 8 2 9 3 4 for further information.

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